Updated 30+ days ago


Seattle, WA 98175
Full-time, Part-time
$14.27 - $21.45
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As a UW employee, you have a unique opportunity to change lives on our campuses, in our state and around the world. UW employees offer their boundless energy, creative problem solving skills and dedication to build stronger minds and a healthier world.

UW faculty and staff also enjoy outstanding benefits, professional growth opportunities and unique resources in an environment noted for diversity, intellectual excitement, artistic pursuits and natural beauty.

At the School of Pharmacy, respect, integrity, diversity and community are at the heart of our enterprise.

The School of Pharmacy has an outstanding opportunity for an Associate Director of Admissions & Recruitment in the Office of Professional Pharmacy Education. With guidance from the Director of Admissions & Recruitment, this position leads strategy and implementation of student recruitment efforts for the Doctor of Pharmacy (PharmD) program at the UW School of Pharmacy. The position also serves as the primary point of contact for prospective students.

The role requires the ability to interact with prospective students in an engaging, enthusiastic way, the ability to focus one's messaging on the defining qualities of the program, an understanding of the competitive landscape of Pharmacy education, the capacity to think strategically about the program's allocation of resources, and the ability to advise prospective students on intricate and overlapping content areas (e.g., admissions requirements, the PharmD curriculum, experiential education, academic progress scenarios, etc.). The role also requires project management skills necessary for successful on-campus events for current and prospective students.

Given its focus on student recruitment, engagement, and retention, this position has a direct impact on the success and reputation of the School of Pharmacy and its programs. Programmatic success will enhance the School's ability to recruit top students and faculty (regionally and nationally) from diverse backgrounds/experiences, further benefiting the University's reputation.

Student Recruitment

With guidance from the Director of Admissions & Recruitment, develop and implement an annual recruitment plan for the Office of Professional Pharmacy Education aligning with the School strategic plan as well as program goals including enrollment and diversity targets
Plan, coordinate, and implement on-campus and virtual recruitment sessions that inspire prospective students to choose UW School of Pharmacy as their first choice for pharmacy school
Review and assess recruiting best practices among competitor schools and across pharmacy education
Determine feasibility of recruitment strategies and make recommendations to the Director of Admissions & Recruitment, Assistant Dean and Associate Dean
Travel regionally and out-of-state to recruitment events (E.g., career fairs, health sciences education fairs, pharmacy education fairs, graduate & professional school fairs, etc.) and coordinate the logistical coordination associated with this travel (i.e., making reservations, scheduling, developing itineraries, tracking expenditures, etc.)
Oversee, coordinate, and train recruitment delegates such as UW PharmD alumni and other partners
Provide marketing and communications support (in collaboration with the Director of Communications), corresponding with media outlets and upper campus units (i.e., UW Marketing, Creative Communications, etc.), placing print ads, arranging radio spots, etc. in support of recruitment and promotional efforts
Create promotional materials whose purpose is to showcase the defining qualities of the UW PharmD program and inspire prospective students to apply to our program
Understand, communicate, and stay informed on the evolving role of the pharmacist as a key participant on the health care team, in particular as it relates to practice in Washington State
In consultation with the Director of Admissions & Recruitment, design, develop, and manage annual pipeline initiatives that inspire younger learners to become aware of the pharmacy career pathway for their academic and professional future. Advise prospective students on School of Pharmacy admissions requirements, career pathway opportunities, prerequisites, School and University policies and procedures, degree requirements, recreational activities, Registered Student Organizations, financial matters, and related topics.
Provide information to other advising staff (across the University of Washington and in other institutions) about School of Pharmacy policies for admissions, academic progress, student conduct, program completion, certification, licensure, and related topics.
Serve as the point of contact for prospective students and external advisors


Along with Director of Admissions & Recruitment, plan and lead Interview Day activities
Staff the PharmD Admissions Committee
Evaluate applications on eligibility for admission consideration based on pre-requisite completion

Event Planning

Lead the planning and implementation of Students Exploring Pharmacy [STEP], the summer day camp experience designed as a pipeline development initiative for high school students
Plan, coordinate, and oversee the implementation of Professional Networking Day – an annual career fair involving multiple employers representing various pharmacy practice settings
Support various other events throughout the year (e.g., Admissions Interview Days, Welcome Week and Orientation, Graduate Recognition Ceremony, etc.).
Assist faculty with support for the Student Professional Development Program event planning and communications

As a UW employee, you will enjoy generous benefits and work/life programs. For a complete description of our benefits for this position, please visit our website, click here.


Bachelor's Degree in marketing, communication or related area

2-3 years of experience in recruitment, marketing, promotion, event planning, or related area
Knowledge of current practices in higher education recruitment (e.g., use of banners, brochures, table tents, free giveaways, etc.)
Ability to work productively in a fast-paced environment
Ability to maintain productivity while working remotely off-site during recruitment travel
Strong customer service orientation and professional demeanor
Natural inclination and enthusiasm for interacting with prospective students
Ability to tailor one's messaging to the defining qualities of the program
Ability to speak comfortably, articulately, and energetically in front of small and large audiences
Ability to learn and understand the national landscape of Pharmacy education trends and make strategic recommendations
Ability to think strategically about the program's allocation of resources
Ability to advise prospective students on intricate and overlapping content areas (e.g., admissions requirements, the PharmD curriculum).
Advanced project management skills necessary for planning and execution of on-campus events for prospective and current students.
Strong organizational skills and the ability to multitask over a variety of projects
Exemplary oral/written communication skills and the ability to customize audience-specific messaging
Strong attention to detail and high degree of information accuracy
Ability to work well on teams, as a leader, and independently
Advanced data management skills
Advanced proficiency with Microsoft Office, electronic calendaring, web-based applications

Equivalent education/experience will substitute for all minimum qualifications except when there are legal requirements, such as a license/certification/registration.


Experience in a student-facing role in higher education
Experience in pharmacy, other health professions, or other higher education student recruitment setting
Proficiency with design applications such as InDesign and Photoshop
Professional experience working with a graduate or professional program at the University of Washington or another top-tier institution of higher education
Recruiting fair experience

Application Process:
The application process for UW positions may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process. These assessments may include Workforce Authorization, Cover Letter and/or others. Any assessments that you need to complete will appear on your screen as soon as you select "Apply to this position". Once you begin an assessment, it must be completed at that time; if you do not complete the assessment you will be prompted to do so the next time you access your "My Jobs" page. If you select to take it later, it will appear on your "My Jobs" page to take when you are ready. Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed.

Applicants considered for this position will be required to disclose if they are the subject of any substantiated findings or current investigations related to sexual misconduct at their current employment and past employment. Disclosure is required under Washington state law.

Committed to attracting and retaining a diverse staff, the University of Washington will honor your experiences, perspectives and unique identity. Together, our community strives to create and maintain working and learning environments that are inclusive, equitable and welcoming.

The University of Washington is a leader in environmental stewardship & sustainability, and committed to becoming climate neutral.

The University of Washington is an affirmative action and equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, gender expression, national origin, age, protected veteran or disabled status, or genetic information.

To request disability accommodation in the application process, contact the Disability Services Office at 206-543-6450 or dso@uw.edu.

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