The Clerk III performs complex data based work: moderate secretarial/clerical tasks focusing on typing, filing and organization of documents under the general supervision of the Residence Director. Other duties may include, but not limited to reception duties, timekeeping, maintaining office inventory, and the coordination of confidential information. The shift generally begins at 8:00 am through 5:00 pm, Monday through Friday. Some flexible hours may be required to complete special assignments.
Essential Job Functions:
Attends work on a regular basis and may be required to work a specific shift schedule or, at times, even a rotating schedule, extended shift and/or overtime in accordance with agency leave policy and performs other duties as assigned.
Establish and maintain positive supportive relationships with employees, individuals served and individual's family members and friends.
Establish and maintain practices that ensure the accurate and timely flow of written and verbal communication within and between departments.
Completes typing of all professional reports by date assigned.
Files all documents accurately as assigned.
Performs duties of other clerical staff in their absence.
Continually enhance job performance by participating in career growth and developmental activities.
Consistently performs special assignments to the performance expectations specified by the Residence Director.
Ensures all time keeping is entered correctly and approved by the Residence Director.
Ensures that all staff receives benefits for DADS employees such as FMLA paperwork, extended sick requests.
Ensure filing of staff files are maintained and updated as necessary.
Other duties as assigned include but are not limited to actively participating and/or serving in a supporting role to meet the agency's obligations for disaster response and/or recovery or Continuity of Operations (COOP) activation. Such participation may require an alternate shift pattern assignment and/or location.
Knowledge Skills Abilities:
Working knowledge of business English, spelling, punctuation, grammar, arithmetic; and or modern practices and procedures. Knowledge of the principles of office management. Skill in word processing or shorthand to take and transcribe dictation of automated equipment and software. Ability to type accurately at a speed consistent with work requirements. Ability to apply knowledge of departmental rules, regulations, procedures, or principles of office management to work problems; to keep complex and confidential records; to prepared automated equipment to format forms and tables; to train other employees. The Clerk III should demonstrate a dedication to public services and have a commitment to excellence in service delivery. The Clerk III should have a history of establishing positive relationships with co-workers, the ability to effectively communicate information to others and understand/carry out instructions.
Registration or Licensure Requirements:
Initial Selection Criteria:
Any combination of education and experience equivalent to high school graduation or GED, plus two (2) years' clerical experience.
Applicants must pass a fingerprint criminal background check, pre-employment drug screen, and registry checks including the Client Abuse/Neglect Reporting System (CANRS), Nurse Aide, Medication Aide, Employee Misconduct, and HHS OIG List of Excluded Individuals / Entities.
Males between the ages of 18 - 25 must be registered with the Selective Service.
All state supported living center employees are subject to random drug testing.
Flexibility in work hours may be required for this position.
The position may be required to work overtime and/or extended hours.
All applicants must be at least 18 years of age to be considered for employment at a state-operated facility.
Note: Military occupation(s) that relate to the initial selection criteria and registration or licensure requirements for this position may include, but not limited to: 42A, YN, 0111, 3A1X1. All active duty military, reservists, guardsmen, and veterans are encouraged to apply if qualified to fill this position. For more information see the Texas State Auditor's Military Crosswalk at http://www.hr.sao.state.tx.us/Compensation/JobDescriptions.aspx.
HHS agencies use E-Verify. You must bring your I-9 documentation with you on your first day of work.
I-9 Form - Click here to download the I-9 form.
In compliance with the Americans with Disabilities Act (ADA), HHS agencies will provide reasonable accommodation during the hiring and selection process for qualified individuals with a disability. If you need assistance completing the on-line application, contact the HHS Employee Service Center at 1-888-894-4747. If you are contacted for an interview and need accommodation to participate in the interview process, please notify the person scheduling the interview.
Posting ID: 552783525Posted: 2020-05-21