Job TitleGrants/Contract Officer
Working TitleGrants/Contract Officer
Patient Sensitive Job Code?No
Standard Hours per Week40
Full Time or Part Time?Full Time
Work Schedule Summary
Department00639 - VP for Research
CitySalt Lake City, UT
Type of RecruitmentExternal Posting
Pay Rate Range50,000-65,000
Open Until FilledYes
This position assists Principal Investigators in their Department/College by performing administration and technical functions associated with grants, contracts, and other agreements from external sources. The grants administrator also serves as a liaison to the Office of Sponsored Projects ( OSP ), Institutional Review Board ( IRB ), Institutional Animal Care and Use Committee ( IACUC ), the Office of the Vice President and Research, and other campus entities as necessary.
This position will assist the Director in setting up a new Pre-Award Office under the Vice President for Research Office. The office is responsible for providing pre-award support for select departments and colleges on the University of Utah Main Campus. The Grants & Contracts Officer ( GCO ) position will work directly with researchers in departments to prepare research funding applications. This work may include researching and answering questions about sponsor guidelines, being aware of and understanding new grant mechanisms, working with the researcher to create project budgets, assisting with formatting of applications, providing feedback regarding sections of the application, advising on University of Utah research policies and procedures, monitoring award status, and working with the departments and OSP on project set up for new projects.
Work directly with researchers to prepare and submit proposals, which may include the following responsibilities:
•Research funding opportunities and sponsor guidelines
•Create a list of program requirements
•Provide templates and standard language
•Coordinate budget preparation and draft justification
•Assist in obtaining documents such as letters of support, etc.
•Reviews proposals for completeness and adherence to institutional & sponsor guidelines
•Act as a liaison with OSP, departments, and outside institutions
•Support application development through submission portal
•Manage internal proposal requirements - signatures, eProposal, etc.
•Maintains a current knowledge of changing institutional policies and federal requirements governing externally funded grants and contracts
•Manage multiple projects simultaneously while providing excellent customer service and meeting deadlines.
•Ability to work independently, move projects and issues to completion, and demonstrate a service orientation
Bachelor's degree in Accounting, Business Administration, or a related field; two years experience working with federal or private funding agencies on grants, contracts, or other agreements (preferably within an academic or higher education complex), or equivalency; the ability to work effectively and efficiently under extreme pressure; and demonstrated communication and organizational skills required.
Eight years of work experience in administration, accounting and/or general office supervision can be substituted for the Bachelor's degree.
Applicants must demonstrate the potential ability to perform the essential functions of the job as outlined in the position description.
Work management skills or work history that includes managing large projects. Experience with managing data, including strong skills in Excel and other data management tools. University of Utah experience, especially familiarity with University of Utah department administration (e.g. budgeting, accounting, payroll, etc.). Research administration and/or grants and contracts experience with NIH and NSF, in particular. A track record of working effectively with investigators and department staff on grants and contracts.
Special Instructions Summary
The University of Utah is an Affirmative Action/Equal Opportunity employer and is committed to diversity in its workforce. In compliance with applicable federal and state laws, University of Utah policy of equal employment opportunity prohibits discrimination on the basis of race or ethnicity, religion, color, national origin, sex, age, sexual orientation, gender identity/expression, veteran's status, status as a qualified person with a disability, or genetic information. Individuals from historically underrepresented groups, such as minorities, women, qualified persons with disabilities, and protected veterans are strongly encouraged to apply. Veterans' preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law.
To inquire about this posting, email: firstname.lastname@example.org or call 801-581-2300. Reasonable accommodations in the application process will be provided to qualified individuals with disabilities. To request an accommodation or for further information about University AA/EO policies, please contact the Office of Equal Opportunity and Affirmative Action, 201 S. Presidents Cr., Rm 135, (801) 581-8365 (V/ TDD ), email: email@example.com .
The University is a participating employer with Utah Retirement Systems ("URS"). Eligible new hires with prior URS service, may elect to enroll in URS if they make the election before they become eligible for retirement (usually the first day of work). Contact Human Resources at (801) 581-7447 for information. Individuals who previously retired and are receiving monthly retirement benefits from URS are subject to URS' post-retirement rules and restrictions. Please contact Utah Retirement Systems at (801) 366-7770 or (800) 695-4877 or University Human Resource Management at (801) 581-7447 if you have questions regarding the post-retirement rules.
This position may require the successful completion of a criminal background check and/or drug screen.
The University is a participating employer with Utah Retirement Systems ("URS"). Eligible new hires with prior URS service, may elect to enroll in URS if they make the election before they become eligible for retirement (usually the first day of work). Contact Human Resources at (801) 581-7447 for information. Individuals who previously retired and are receiving monthly retirement benefits from URS are subject to URS' post-retirement rules and restrictions. Please contact Utah Retirement Systems at (801) 366-7770 or (800) 695-4877 or University Human Resource Management at (801) 581-7447 if you have questions regarding the post-retirement rules.This position may require the successful completion of a criminal background check and/or drug screen.