Job TitleSupervisor, Shops Materials
Working TitleWarehouse Supervisor
Patient Sensitive Job Code?No
Standard Hours per Week40
Full Time or Part Time?Full Time
Work Schedule Summary
VP AreaAcademic Affairs
Department00307 - Housing & Residential Educ
CitySalt Lake City, UT
Type of RecruitmentExternal Posting
Pay Rate Range$45,000 - $50,000
Open Until FilledNo
Located in Salt Lake City, the University of Utah is a public, 4-year institution committed to providing an exceptional academic and co-curricular experience for students and the University community. The "U" is a PAC -12 institution with over 33,000 students. Heritage Commons is home to 3,500 students who live in the 2002 Winter Olympic athlete village, residing in 20 co-ed residence halls and 10 apartment buildings. In addition, Housing & Residential Education has two apartment buildings located in downtown Salt Lake City that constitute Downtown Commons. Heritage Commons constitutes 868K square feet and Downtown Commons is 26K square feet. HRE is growing with a 412 bed Entrepreneur-Innovation Living Learning complex (160K square feet) that opened August 2016 with construction underway for a new residence hall to open Fall 2020. The University Housing Campus Master plan calls for continued growth and construction to meet the housing demand.
Housing & Residential Education and the University of Utah value interactions among individuals with varying traditions, cultures, identities, expressions, orientation, religious beliefs, economic backgrounds, and racial/ethnic origins. We strongly encourage applications from candidates who will share and explore this value with the team and with the residents.
Housing & Residential Education ( HRE ) is a comprehensive department. Housing options include residence hall suites, undergraduate apartments, and historic homes which serve as Living Learning Communities. In-House facilities staff includes maintenance, custodial, and warehouse employees.
The Warehouse Supervisor is a supervisory position that reports to the Assistant Director of Facilities Operations. Direct reports include two store keepers and a varying number of seasonal help and temporary labor.
Procures materials and equipment needed by Maintenance shop and Project Coordinator to maintain and repair University buildings and equipment. Locates sources of supply and makes arrangements for the delivery, coordination and expediting of purchases made through the Purchasing Department. Utilizes Computerized Maintenance Management System to track and maintain physical inventory, historic records of products and tracking requisition information. Utilizes computer programs to track spending and inform budget projections.
1.Reviews work orders from shops for specifications and quantities of materials requested and determines appropriate sources of supply.
2.Oversees the preparation of and is responsible for the accuracy of all operating inventory, attic stock (i.e. Products for future/current projects, furniture inventory), Optional services inventory, and satellite warehouses. Assist in purchase requisitions issued through UShop on behalf of the Maintenance, Custodial and Project Coordinator when needed. Utilizes a CMMS to keep and maintain current catalogs, price lists and source information on defined products and materials in order to provide the shops with up-to-date and accurate information.
3.Meets with salespersons to obtain information regarding products, prices and deliveries to maintain knowledge of products and services available from specific sources.
4.Researches catalogs, on-line sources and works with vendors to identify substitutions or updated information on obsolete materials or equipment. Notifies shop of the results of the research.
5.Oversees the maintenance of records on procurement activity throughout the year and the generation of requested reports on an as needed basis.
6.Acts as liaison between the shops and Purchasing Department to resolve problems arising from damaged merchandise, incomplete orders, merchandise shipped in error, or merchandise received not meeting the shop's expectations.
7.Insures that appropriate materials in sufficient quantities are on hand in order for shops to complete outstanding work orders.
8.Maintains a coordinating liaison relationship between the Maintenance shop, Project Coordinator and Purchasing for materials being procured.
9.Provides accurate and timely information to shop supervisors to allow for informed decision making.
10.Supervises Warehouse team members in day-to-day operations; which include but are not limited to physical inventory count, cleaning and organization, receiving and stocking shipments, issuing products to maintenance team members, and coordinating issuing and tracking of Optional Service equipment.
11.Track and maintain Facilities department capitol/non-capitol equipment lists. Works with University Surplus to retiring equipment that has reached the end of its useful life.
12.Regularly review budget/s for variances. Works with Assistant Director of Facilities Operations to project current fiscal year spending trends.
The most frequent problems associated with this position include dealing with Maintenance shop supervisor on out of date names or part numbers for materials needed to complete a specific project.
This job description is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to the job.
1. Three years of previous procurement experience preferable in the building trade area
2. A familiarity with accounting procedures and automated inventory control procedures
3. Demonstrated verbal and written communications skills required.
Applicants must demonstrate the potential ability to perform the essential functions of the job as outlined in the position description.
Department Preferred Qualifications
1.The ability to regularly move or manipulate heavy objects
2.A commitment to provide excellent customer service
3.High school diploma or equivalent
4.A background in building trades or construction
5.Experience with a CMMS
6.Experience supervising, training and assisting in the professional development of a team
Special Instructions Summary
Priority Review Date: 04/01/2020
The University of Utah is an Affirmative Action/Equal Opportunity employer and is committed to diversity in its workforce. In compliance with applicable federal and state laws, University of Utah policy of equal employment opportunity prohibits discrimination on the basis of race or ethnicity, religion, color, national origin, sex, age, sexual orientation, gender identity/expression, veteran's status, status as a qualified person with a disability, or genetic information. Individuals from historically underrepresented groups, such as minorities, women, qualified persons with disabilities, and protected veterans are strongly encouraged to apply. Veterans' preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law.
To inquire about this posting, email: email@example.com or call 801-581-2300. Reasonable accommodations in the application process will be provided to qualified individuals with disabilities. To request an accommodation or for further information about University AA/EO policies, please contact the Office of Equal Opportunity and Affirmative Action, 201 S. Presidents Cr., Rm 135, (801) 581-8365 (V/ TDD ), email: firstname.lastname@example.org .
The University is a participating employer with Utah Retirement Systems ("URS"). Eligible new hires with prior URS service, may elect to enroll in URS if they make the election before they become eligible for retirement (usually the first day of work). Contact Human Resources at (801) 581-7447 for information. Individuals who previously retired and are receiving monthly retirement benefits from URS are subject to URS' post-retirement rules and restrictions. Please contact Utah Retirement Systems at (801) 366-7770 or (800) 695-4877 or University Human Resource Management at (801) 581-7447 if you have questions regarding the post-retirement rules.
This position may require the successful completion of a criminal background check and/or drug screen.
The University is a participating employer with Utah Retirement Systems ("URS"). Eligible new hires with prior URS service, may elect to enroll in URS if they make the election before they become eligible for retirement (usually the first day of work). Contact Human Resources at (801) 581-7447 for information. Individuals who previously retired and are receiving monthly retirement benefits from URS are subject to URS' post-retirement rules and restrictions. Please contact Utah Retirement Systems at (801) 366-7770 or (800) 695-4877 or University Human Resource Management at (801) 581-7447 if you have questions regarding the post-retirement rules.This position may require the successful completion of a criminal background check and/or drug screen.