Scheduling Secretary Mercy Health St Joe's

    Mercy Health
    Youngstown, OH
    Full-time
    Similar jobs pay $26.52 - $40.36

    Job Description

    RequisitionR032822MarketYoungstown, OHDepartmentNon-Invasive Cardiology - St. JosephShiftAllScheduleFull-time

    Thank you for considering a career at Mercy Health

    This is a bargaining unitposition.The notice will include the job

    description and duties, shift(s), department or unit(s), if it is a bargaining unit job, and authorized

    hours specific to the position(s) being posted.

    MISSION

    The mission of Humility of Mary Health Partners is to extend the healing ministry of Jesus by improving the health of our communities with emphasis on people who are poor and under-served.

    SUMMARY OF JOB RESPONSIBILITIES:

    Functions in the OR as the primary coordinator for the scheduling of all elective surgical procedures and entry of all data in the computer system, including charges.

    QUALIFICATIONS:

    EDUCATION:

    High school graduate, including courses in English, spelling, bookkeeping and math or high school graduate, supplemented by commercial school courses as indicated.

    EXPERIENCE:

    Previous unit secretary or office manager experience or equivalent required.

    Medical terminology and use of CliniPac System required.

    KNOWLEDGE AND SKILLS:

    Knowledge and skill required to perform the job responsibilities for both technical and dimensional content.

    Basic Level Skills

    Follows detailed written and oral instructions.

    Completes specific, routine tasks.

    Requires basic reading, writing, or simple arithmetic skills.

    May operate basic equipment/machinery.

    PROBLEM SOLVING/DECISION MAKING:

    The degree to which judgment and analysis must be planning, investigating issues, and evaluating alternative solutions to the challenges posed by the job. Deals with the nature of the decisions, the variety of problems, and how decisions are made in context of the typical requirements of the job.

    Work Assignments Procedural in Nature

    Makes decisions by reviewing defined alternatives.

    Receives assistance from standard procedures, coworkers, and/or supervisor(s).

    SCOPE OF IMPACT/ACCOUNTABILITY:

    The potential impact of actions on results of HM Health Services and the job's accountability for achieving results.

    Contributes to Multiple Work Areas

    Impacts activities in other work areas on a frequent basis.

    Accountability is primarily indirect, but may be shared for activities affecting the work area only.

    May provide information to decision-making processes affecting work area(s).

    INTERPERSONAL COMMUNICATION:

    The nature and frequency of interpersonal human relations skills required by the job. The extent to which the job requires cooperation and tact in meeting or influencing others by phone, correspondence, or personal contact.

    Conveys Basic Facts

    Coordinates work with others.

    Conveys detailed, routine information.

    Provides written responses in standard format to others knowledgeable about subject.

    Requires listening skills to maintain cooperative associations.

    PRINCIPAL JOB ACCOUNTABILITIES:

    1. Schedules all elective surgical procedures.

    A. Obtains and enters necessary booking information from person requesting surgical time.

    B. Is aware of instrument and equipment limitations of department.

    C. Allows adequate time for each procedure according to physician's request.

    D. Leaves enough time between cases to allow for room turnover.

    E. Attempts to schedule similar types of cases in the same room to increase efficiency.

    F. Communicates special equipment, instruments, and supply requests to Resource Coordinator.

    G. Communicates requests for x-ray to X-ray Tech and X-ray Department.

    H. Reviews and updates surgery schedule daily, for all surgical procedures.

    I. Refers conflicts to Resource Coordinator or Manager.

    J. Follows established guidelines for scheduling the number of rooms on a given day.

    2. Prepares and distributes surgery schedule.

    A. Prepares tentative surgical schedule for one week ahead (at least).

    B. Verifies all patient's names, procedures, surgeons, and times with Registration/Admitting.

    C. Obtains all missing patient information from physician's offices, as well as, equipment needs,

    special requests, and positioning.

    D. Attempts to minimize downtime of rooms between cases.

    E. Prepares final version of schedule for following date.

    F. Distributes schedule to appropriate departments.

    G. Communicates any changes affecting the next day's schedule to Resource Coordinator and

    Anesthesia Department.

    3. Maintains patient records from previous day.

    A. Ensures all records are accounted for.

    B. Sorts and stores records in proper order by date, by room and by time.

    C. Maintains surgical log book for AOA.

    D. Compiles census statistics and distributes reports to Manager.

    4. Operates Computer Terminal

    A. Starts computer.

    B. Corrects and completes all data from previous day.

    C. Enters emergency procedures and deletes cancellations.

    D. Copies and archives information to back up discs.

    E. Enters block time 3 months (at least) in advance.

    F. Keep telephone roster (Rolodex) updated.

    G. Deletes unused block time one week in advance for physician vacation, etc.

    H. Enters patient's charges into computer system.

    5. Performance of Other Duties as assigned.

    A. Answers telephones and communicates messages to appropriate people.

    B. Keep privilege book, surgeon profile updated.

    6. Department Responsibilities

    A. Adheres to department dress code policy.

    1. Wears appropriate uniform.

    2. Presents well groomed appearance

    B. Demonstrates safe habits in the work place.

    1. Good body mechanics.

    2. Egonomics with computer.

    3. Reports unsafe conditions promptly.

    4. Cooperates with safety inspection, fire and disaster drills.

    C. Is consistently punctual and shows a responsible and dependable pattern of attendance.

    1. Arrives for work promptly, returns from breaks and lunch promptly.

    2. Endeavors to remain healthy and uses sick leave appropriately.

    3. Remains in appropriate areas for duration of shift.

    4. Reports lunch and break times to Resource Coordinator.

    JOB ACCOUNTABILITIES - Other:

    The above statements are only meant to be a representative summary of the major duties and responsibilities performed by incumbents of this job. The incumbents may be requested to perform job-related tasks other than those stated in this description.

    WORKING CONDITIONS:

    CONTINUING EDUCATION REQUIREMENTS:

    Physical Demands

    FACILITY: Humility of Mary Health Partners

    JOB TITLE: Clerical/Secretary

    PHYSICAL DEMAND

    OCCASIONAL

    1-33% workday

    FREQUENT

    34-66% workday

    CONSTANT

    67-100% workday

    NOT AT ALL

    0% workday

    Sitting

    X

    Standing

    X

    Walking: 2.3 mph, 0 incline

    X

    Unilateral Horizontal Reach 0-18"

    X

    Unilateral Vertical Reach 36-72"

    X

    Bilateral Carry 30', 25#

    X

    Push/Pull 100', 19ft. lbs.

    X

    Hold 200# patient sidelying while doing procedure x 2 min.

    X

    Roll 200# patient away/toward self

    X

    Transfer 105# person chair-chair 5x/hr. with gait belt

    X

    Bed-cart transfer with 200# person and assist of one with sheet

    X

    More 200# person up in bed with assist of one and sheet

    X

    Lift 0-25# 6"-36" from floor

    X

    Lift 0-_____# 6"-36" from floor

    Lift 0-25# 36"-48" from floor

    X

    Lift 0-25# 6"-72" from floor

    X

    Bilateral fine motor manipulation

    X

    Climbing stairs

    X

    Functional near, far, color vision aided or unaided

    X

    Functional hearing aid or unaided

    X

    Functional verbal communication skills

    X

    Climbing ladders

    X

    Working from heights

    X

    Crawling

    X

    Kneeling

    X

    Running

    X

    Operating machines: (2hand(s))

    X

    Operating machines: (2foot/feet)

    X

    Keyboarding & CRT usage:

    X

    Other:

    Other:

    Mercy Health is an equal opportunity employer.

    We'll also reward your hard work with:
    • Comprehensive, affordable medical, dental and vision plans
    • Prescription drug coverage
    • Flexible spending accounts
    • Life insurance w/AD&D
    • An employer-matched 403(b) for those who qualify.
    • Paid time off
    • Educational Assistance
    • And much more
    Scheduled Weekly Hours:

    40

    Work Shift:

    All

    Department:

    Non-Invasive Cardiology - St. Joseph

    All applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, sexual orientation, gender identity, age, genetic information, or protected veteran status, and will not be discriminated against on the basis of disability. If you'd like to view a copy of the affirmative action plan or policy statement forMercy Health - Youngstown, Ohio or Bon Secours - Ashland, Kentucky; Franklin, Virginia; Petersburg, Virginia; and Emporia, Virginia,which are Affirmative Action and Equal Opportunity Employer, please emailrecruitment@mercy.com.If you are an individual with a disability and would like to request a reasonable accommodation as part of the employment selection process, please contact The Talent Acquisition Team atrecruitment@mercy.com

    Posting ID: 552791420Posted: 2020-05-21