Registrar - Secondary

    Castle rock, CO

    Job Description

    Please complete this application when you have time to go from start to finish. Application details cannot be saved along the way, and you must complete and submit the application in one sitting. If you leave your computer and return later, you may time out.

    REMINDER: Current DCSD employees must apply through their district log-on, this application is for external candidates only!

    Job Posting Title:Registrar - Secondary

    Job Description:Primary point of contact for enrollments/withdrawals of students in compliance with applicable state and federal laws and District policies and procedures. Coordinates student enrollment, registration, permanent files, and the information systems processes. Supervises the collection and reporting of all official academic records. Responsible for the administration, coordination, and communication of the student and course registration process and Master Schedule. Develops and promotes good community relations among various community members and school clientele.

    • Occasional lifting, five (5) to forty (40) pounds
    • Frequent sitting
    • Moderate bending, stooping, walking, standing, kneeling, squatting, and reaching

    Position Specific Information (if Applicable):


    Cooperate with district departments on guardianship, home study, homeless students, Special Education, and foreign and exchange students, to ensure full access to services for all students.

    Schedule new and transferring students into classes and/or change student schedules based on sound judgment identifying needs of the student and as requested from Administrators, Counselors, special education staff, or other appropriate school personnel.

    Pull courses from the course master into Infinite Campus to prepare for student course registration requests, build sections, assign teachers to courses, analyze conflicts, roster students into sections (and roster changes) to ensure each student has been successfully scheduled into classes for the new school year and for the Summer School/Enrichment session(s).

    Collaborate with District Departments and Charter schools for Open Enrollment, Administrative Transfer, and Open Enrollment Two; manage all dual enrollments for students participating in unique district programs.

    Inventory student cumulative files for current, graduated & withdrawn students, and other data as needed. Produce honor rolls, post grades, open the grading window, and perform grade validations. Verify availability of grades/transcripts in the parent portal. Purge, prepare, and scan student records into the Districts Universal Content Management system to comply with Colorado State Archive requirements. Fulfill transcript/records requests and Confirmation of Enrollment and Attendance in a timely and efficient manner in order to meet statutory compliance.

    Prepare, monitor, and process Express Check-In, ensuring validation of student enrollment, demographic, household, emergency contact information and the collection of student fees associated with the students' schedules. Coordinate the building check-in day for student pictures, student ID's, etc.

    Direct and train student office workers, interns, peer counselors, volunteers, etc. to perform routine office functions; ensure confidentiality, professional behavior, and maintain discipline.

    Assist and train teachers, staff and administration in Ad Hoc report creation in the Student Information System. Create Help Desk requests for additional rights, discrepancies, concerns, changes, and errors within or to the Student Information System.

    Perform other related duties as assigned or requested.

    Complete successful student registration and/or transfer, by obtaining and verifying authenticity of required registration documentation; enter student data accurately into the District's Student Information System (SIS) according to protocol; maintain the accuracy of student data through the District's Exception Reports; provide data for compliance reports.


    Education:High School or Equivalent (Required)

    Position Type:Regular


    One Year Only (Yes or No):No

    Scheduled Hours Per Week:40


    Approx Scheduled Days Per Year:

    (260 days indicatesa year-round position. Time off [or Off-Track Days] are thengranted based on the position. Any exceptions to the normal off-track time will be noted in the Additional Position Details section above, as scheduled work days.)

    185 Work Days

    Minimum Hire Rate:

    (Based off a full-time FTE; if applicable, part-time salaries will be prorated)

    $15.00 USD Hourly

    Maximum Hire Rate:

    (Based off a full-time FTE; if applicable, part-time salaries will be prorated)

    $18.74 USD Hourly

    Full Salary Range:

    (Based off a full-time FTE; if applicable, part time salaries will be prorated)

    $15.00 USD - $22.50 USD Hourly

    Closing Date (Ongoingif No Date Specified):

    Please note that the posting will be closed as of 12:01 am on the day specified (if applicable).

    Posting ID: 552792479Posted: 2020-05-21