Updated 30+ days ago

Technical Res Assistant II / DOM CDNM

GENERAL SUMMARY/ OVERVIEW STATEMENT: Summarize the nature and level of work performed.

BWH/Harvard Cohorts Biorepository (BHCB) is one of the largest, most intensively studied, longitudinal cohorts in the world, including the Nurses' Health Study (I and II), the Health Professionals Follow-up Study, Growing Up Today Study, and the Physician's Health Study I. BHCB manages the safe storage of over 3 million research biospecimen and distributes thousands of specimens annually for research.

We are currently recruiting for a fulltime, Technical Research Assistant- Level II ( intermediate ) position to perform laboratory work and office duties associated with the cohorts Biorepository under supervision of the Senior Biobank Manager and Collections Manager.

PRINCIPAL DUTIES AND RESPONSIBILITIES: Indicate key areas of responsibility, major job duties, special projects and key objectives for this position. These items should be evaluated throughout the year and included in the written annual evaluation.

No Direct Patient Contact.
  1. Collections: The primary responsibility for this position is in collections. The TRAII is expected to have a vast knowledge and expertise in receipt and processing of incoming biospecimen: Responsible on a day-to-day basis, under the Collection Laboratory Manager (CLM), for receiving, opening and checking incoming specimen collection kits for completeness, logging received kits and specimens into a LIM system and logbooks, processing biospecimen according to standardized SOPs, and storing samples in liquid nitrogen freezers. Assisting in the design and development of collections from kit and questionnaire design to writing SOP for fellow technicians and instruction manuals for participants. Assist in graphic design for print material associated with the collection. Addressing issues as they arise when kits are received. Ability to interact with the participants to answer and record their questions. Perform data entry tasks and when issues are seen, enter a ticket into Redmine to request a repair to the LIMS and work with programmers to ensure all details surround the issue are clear. Design and perform QC tests of the location of samples in the freezer to confirm proper data entry
  2. Production and Distribution (P/D): When needed, candidate will be trained to assist PD team with pulling and aliquoting samples for outgoing projects; and double check other's work from completeness.
  3. Data Recordation: Incumbent will be or expected to become a fluent LIMS user and assist the CLM regularly and to discuss workflow needs and possible process improvements.
  4. Infrastructure: As part of a team, incumbent will be involved in weekly monitoring: freezer health of 130 liquid nitrogen; the LN2 Piping System level and pressure; and several -80C mechanical freezers. To be called for emergency response when needed.
  5. Inventory and Quality Control: When required, incumbent will assist in the consolidation of specimen collections to optimize sample storage space. Design and perform QC tests.
  6. Communications: Once trained, Incumbent will be required to serve as a liaison of the organization in working with partner laboratories, third party companies, and other logistical and shipping entities inside and outside of BWH when asked.
  7. General: As needed, incumbent will be required to contribute to other general activities such as writing Standard Operating Procedures (SOPs), answering participant questions regarding collection, shipping projects, assisting with participates via email or phone, conduct supply inventory and place orders

Qualifications :

QUALIFICATIONS: (MUST be realistic, neither overstated nor understated, and related to the essential functions of the job.)
  • Bachelors' degree in life sciences, required;
  • One to Two years of experience in a bio-repository, handling human biological specimen, strongly preferred;
  • Experience with Questionnaire and Instruction writing and design;
  • LIMS experience processing kits to record all data associated with incoming collection material is a plus.
  • Careful laboratory technique and strict attention to detail required;
  • Accuracy with Study data and numeric identification numbers;
  • Excellent organizational, interpersonal, and communication skills;
  • High degree of customer service and business acumen;
  • Ability to lift 26-pound freezer racks- see "PHYSICAL/ENVIRONMENTAL REQUIREMENTS OF THE JOB" (Below);
  • Experience working with identifiable and/or coded and/or de-identified human biospecimen is a plus;
  • And, comfortable with Robotics.
SKILLS/ ABILITIES/ COMPETENCIES REQUIRED: (MUST be realistic, neither overstated nor understated, and related to the essential functions of the job.)
  1. Ability to work independently under the direction of the senior lab manager or senior project manager
  2. A high degree of computer literacy
  3. Friendly, professional, and thoughtful listener when speaking to participants on the phone. Able to keep participant confidentiality.
  4. Ability to troubleshoot and/or contribute to finding resolutions to issues as they arise or prevent them from happening.
  5. Sound, independent, judgment- accepts responsibility for designated assignments, and meet deadlines efficiently.
  6. Adhere to established laboratory SOPS, directions of supervisors, and complex institutional guidelines.
  7. Excellent organizational skills in order to formulate, implement, and monitor a number of interrelated tasks. The ability to pay strict attention to detail on a continuous basis to ensure that research results are valid and error-free.
HOSPITAL WIDE RESPONSIBILITIES: These are required of all staff, regardless of position. Do not remove these standards.

Works within legal, regulatory, accreditation and ethical practice standards relevant to the position and as established by BWH/Partners; follows safe practices required for the position; complies with appropriate BWH and Partners policies and procedures; fulfills any training required by BWH and/or Partners, as appropriate; brings potential matters of non-compliance to the attention of the supervisor or other appropriate hospital staff.

Comply with all HIPPA regulations. Uphold all safety standards of the hospital and EHS. Keep hospital and laboratory safety, as well as, CITI training "up-to-date" and current.

SUPERVISORY RESPONSIBILITY: List the number of FTEs supervised.

Will train new staff and supervise their collection and processing work during their probationary period. Daily report to Lab manager on New Employee progress.

WORKING CONDITIONS: Describe the conditions in which the work is performed.

The work takes place in both an office and laboratory settings. Frequent exposure to Liquid nitrogen (LN2) freezers, which are located in basement locations with controlled air ventilation. Walking between the three sites is required throughout the year. Exposure to human biological specimen and LN2 occurs daily.

Occasional trips to area hospitals are required to meet with collaborating investigators and to deliver samples. Infrequently, weekend work to process blood samples may be required.

FISCAL RESPONSIBILITY: Indicate financial "scope" information, i.e.: size of budget, volume, revenue, etc.

Once trained, Incumbent will be required to track tasks and hours for projects for accurate invoicing. Will be responsible for ordering laboratory supplies and keeping lab properly stocked. Expected to understand the complexities of Project Queue Planning to assist in keeping projects on time to meet critical fiscal deadlines.

The above is intended to describe the general contents and requirements of work being performed by people assigned to this classification. It is not intended to be construed as an exhaustive statement of all duties, responsibilities or skills of personnel so classified.



Outdoor weather conditions: 5 % of the time per month, to deliver projects to labs

Extreme cold (non-weather): 25 % of the time

Exposure to blood borne pathogens: 50% of the time

Dust or other irritants: 50% of the time

Infectious / contagious disease: 50% of the time

Cleaning agents/chemicals: 10% of the time

Hot equipment: 1% of the time

Noisy equipment: 10% of the time

Humid or wet conditions (non -weather): 10% of the time

Other LN2: LIQUID NITROGEN: 25% of the time

Lifting/Carry Requirements of this job

Number of pounds

Up to 10 pounds: Lift 25-50% of the time/Carry 25-50% of the time

Up to 25 pounds: Lift 25-50% of the time/Carry 25-50% of the time

Push/Pull Requirements of this job:

Number of pounds

Up to 10 pounds: 25-50% of the time

Up to 25 pounds: 25-50% of the time

Up to 50 pounds: 1-25% of the time

Up to 100 pounds: 1-25% of the time

Over 100 pounds: 1-25% of the time

Physical Activity requirements of this job:

Stand: 1-25% of the time

Walk: 1-25% of the time

Sit: 25-50% of the time

Use of hands requiring fine motor skills and sense of touch: Over 75% of the time

Move / rotate / bend wrist(s): 50-75% of the time

Type / use keyboard or other data entry device: 50-75% of the time

Reach with hands & arms: 50-75% of the time

Climb stairs: 1-25% of the time

Climb ladder or other equipment: 1-25% of the time

Balance: over 75% of the time

Stoop, kneel, crouch, bend, crawl: 1-25% of the time

Speak: 50-75% of the time

Hear: over 75% of the time

Vision Requirements of this job:

Close vision: Required

Distance vision: Required

Color vision: Required

Peripheral vision: Required

Depth perception: Required

Ability to adjust focus: Required

Safety equipment used while performing this job: Safety eye glasses, Lab Coat, Face Shield, Ear Plugs (during sonication), surgical mask (during COVID-19), latex or nitrile gloves, and Cryo gloves when needed.

Level of noise typical in this work environment: Moderate

Posting ID: 553344283Posted: 2021-05-25Job Title: Technical Res Assistant