Inventory and Store Spec III

    Texas Health & Human Services Commission
    1111 W North Loop, Austin, TX 73301
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    Job Description

    Performs highly complex (senior-level) pharmaceutical tasks and inventory control work by assisting in drug repackaging, drug labeling, and quality control and quality assurance functions under the direct supervision of a Registered Pharmacist and in coordination with Pharmacy Branch personnel. Work includes performing pharmaceutical and medical supplies stock keeping, order processing, repackaging, relabeling, picking and packing. Also requires compiling and tabulating data, checking documents for accuracy, scanning documents into electronic format, creating correspondence with Branch customers, and preparing medications or supplies for credit or destruction. Works with warehouse inventory control software (currently ITEAMS), pharmacy processing software or other programs associated with processing pharmaceutical orders. Ensures compliance with established current Good Manufacturing Practices (cGMPs) for pharmaceuticals, maintains required records and labeling, produces word-processing and spreadsheet documents. Position processes and packages drugs, medical supplies, vaccines and diagnostic equipment for shipments to public health clinics and Class D pharmacies. Works under limited supervision with considerable latitude for the use of initiative and independent judgment. Coordinates daily work with Branch Pharmacists and team members using effective teaming, communication, and collaboration skills. Attends work on a regular and predictable schedule in accordance with agency leave policy and performs other duties as assigned. Works under the direction of the Pharmacists, Operations Specialist and Team Lead.

    Essential Job Functions:
    (40%) Assists Pharmacists in operating drug repackaging equipment to repack and relabel bulk drugs into unit of use containers for shipment to Class D pharmacies and public health clinics. Operates automated drug repackaging machines to repackage TB medications into unit of use packets for Directly Observed Therapy (DOT) doses, Video Direct Observed Therapy (VDOT) and STD medications into unit of use packets. Operates drug labeling equipment to label TB, STD, Hansen's Disease or other medications accurately and in a timely manner. Performs picking and packing functions to complete HIV medication orders and immunization orders for shipment. Utilizes Branch's electronic inventory management system and barcode scanning equipment to accomplish order processing and inventory control functions. Performs drug repackaging and relabeling functions in compliance with Branch policies and procedures and state and federal laws and regulations, including cGMPs. Creates specific medication labels for Health Service Regions (HSRs) and local health departments (LHD) and labels medications for distribution. Completes and maintains quality control and production records, including sample labels, for all required drug repackaging and relabeling functions and production batches. May package prescriptions according to pharmacy statutes, rules and policies if the Pharmacy Branch obtains class A pharmacy license under the supervision of the pharmacists.
    (25%) Performs routine maintenance and cleaning of drug repackaging and relabeling equipment and repackaging room facilities according to Branch policies and procedures and equipment manufacturer's recommendations. Completes and maintains maintenance and cleaning records according to Branch policies and procedures. Assists Pharmacists in receiving, inventory and reconciling drug returns including preparing and reviewing return documentation, determining creditable products and preparing information for inventory control personnel. Scans paper order forms into electronic format.
    (10%) Participates with the Pharmacy Branch's quality control unit, conducts reviews and evaluations of drug repackaging equipment, machines and pharmaceutical supplies used in drug repackaging and relabeling. Makes recommendations for business process improvements under the direction of Pharmacists and Team Lead. Develops and reviews drug repackaging and relabeling policies, procedures and controls, work instructions, processes and guidance documents and may recommend improvements. Assists in training Branch employees on drug repackaging and relabeling duties, processes and recordkeeping. Maintains drug labeling data using labeling software and provides recommendations for software upgrades based on program labeling specifications. Prepares correspondence and work documents using MS Office (Outlook, Word & Excel) software.
    (10%) Provides assistance to Branch customers; corresponds with public health clinics and pharmacies in regards to order details, processing, shipping and receiving of vaccines, medications and medical supplies. Performs inventory of drugs and ensures accuracy of reported information. Assists Pharmacists and inventory control personnel in conducting monthly product inventories.
    (10%) Performs duties in receiving and stocking medications and medical supplies. Uses Branch's electronic inventory management system and barcode scanning equipment to complete receiving and stocking functions. Checks quantities received against invoices for discrepancies. Completes required receiving documentation and communicates findings to the warehouse Team Lead or inventory control personnel as appropriate according to Branch policies and procedures. Performs duties for routine physical inventory counts of pharmaceuticals and medical supplies coordinating with Branch Pharmacists, Team Leads and inventory control personnel. Completes and provides physical inventory records to inventory control personnel for verification. Performs backup shipping functions for fulfilled orders. Processes orders for shipment.
    (5%) Other duties as assigned include but are not limited to actively participating and/or serving in a supporting role to meet the agency's obligations for disaster response and recovery or Continuity of Operations (COOP) activation. Such participation may require an alternate shift pattern assignment or location.

    Knowledge Skills Abilities:
    Knowledge of pharmacy technology, medical and pharmaceutical terms
    Knowledge of pharmaceutical calculations applicable to pharmacy practice
    Knowledge of Federal and State laws governing pharmacy operations
    Knowledge of agency policies, rules, and regulations

    Skills in typing
    Skills in telephone and email etiquette
    Skills in the operation of pharmaceutical equipment
    Skill in using Microsoft Office software including Word, Excel, and Outlook

    Ability to prepare prescription orders
    Ability to inventory pharmaceuticals and medical supplies
    Ability to learn the computer inventory management system
    Ability to adapt to different job situations
    Ability to establish effective working relationships with others and exercise considerable judgment in making decisions
    Ability to communicate effectively with other members of the health care team
    Ability to plan, prioritize, and schedule workload in area of responsibility
    Ability to comprehend and implement written and oral functions
    Ability to use load levers and handling equipment to include forklift, pallet jack and hand truck
    Ability to lift and move up to 50 lbs

    Registration or Licensure Requirements:
    Must have a current Texas Class C Driver License.
    Certified Pharmacy Technician License (CPhT) required.

    Initial Selection Criteria:
    1. Certified Pharmacy Technician
    2. High School Graduate or equivalent
    3. Experience working with pharmaceuticals and operating pharmaceutical equipment (2 years preferred)
    4. Experience using inventory management systems and barcode scanning equipment
    5. Experience using Microsoft Word, Excel and Outlook

    Additional Information:
    In basket exercise required during interview.

    MOS Code:
    92Y, LS, SK, 420, 0431, 2G0X1

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    I-9 Form - Click here to download the I-9 form.

    In compliance with the Americans with Disabilities Act (ADA), HHS agencies will provide reasonable accommodation during the hiring and selection process for qualified individuals with a disability. If you need assistance completing the on-line application, contact the HHS Employee Service Center at 1-888-894-4747. If you are contacted for an interview and need accommodation to participate in the interview process, please notify the person scheduling the interview.

    Posting ID: 554944638Posted: 2020-05-21