Contract Specialist IV
The Contract Specialist IV performs advanced purchasing and procurement work. Work involves planning, organizing, coordinating, and preparing specifications for purchasing services, and preparing procurement documents. Works under moderate supervision with moderate latitude for the use of initiative and independent judgment.
This position will work under the Health Services Tier III Team in the Complex Procurement Section of the Procurement and Contracting Services Division. This team conducts complex RFPs and RFQs. Typical procurements range from medical professional services, to medical equipment and associated services for State Hospitals, to massive statewide outreach services for public health campaigns. Contract specialists serving on this team will be aiding one of the most critical contracting departments in the state.
Essential Job Functions:
Develop, review and track solicitation and contract documents ensuring applicable compliance throughout the procurement cycle. (25%)
Coordinate the development and implementation of solicitation timelines, working closely with program staff to ensure timelines are reasonable and best support the agency's strategic priorities. Revise timelines as necessary during solicitation development and communicate any changes to program staff. (20%)
Ensures agency procurements are conducted in compliance with state purchasing laws and Human Services Commission (HHSC) policies and procedures. (15%)
Monitor correspondence, issues, and action items to facilitate timely responses and resolution of issues, including processing Open Records requests. (15%)
Serves as a Procurement and Contracting Services (PCS) representative at meetings related to anticipated or in-flight procurements. (10%)
Maintains procurement files in compliance with State of Texas purchasing laws, record and retention laws, and HHSC and PCS policies and procedures. (10%)
Performs other duties as assigned including participate and/or serve in a supporting role to meet the agency's obligations for disaster response and/or recovery or Continuity of Operations (COOP) activation. (5%)
Attends work regularly in compliance with agreed-upon work schedule in accordance with agency leave policy and completes other duties as assigned.
Knowledge Skills Abilities:
Knowledge of state and federal laws and regulations governing state purchasing
Knowledge of purchasing and procurement methods and procedures
Knowledge of state of Texas procurement principles and practices
Skill in the use of computer and applicable software
Skill in problem solving, including asking appropriate questions and identifying resources to obtain necessary information
Skill in attention to detail
Skill in providing good customer service
Ability to logically assemble and evaluate information
Ability to work effectively as part of a team and to establish and maintain effective working relationships
Ability to train others
Ability to prioritize and schedule
Ability to manage multiple tasks and issues simultaneously
Registration or Licensure Requirements:
Must have Certified Texas Contract Developer (CTCD) or Certified Texas Procurement Manager (CTPM) within 3 months of hire.
Initial Selection Criteria:
Two (2) years progressive experience in procurement methods such as Request for Proposals (RFP) or Invitation for Bids (IFB), preferably with the State of Texas.
Military occupation(s) that relate to the initial selection criteria and registration or licensure requirements for this position may include, but not limited to: 51C, 92Y, LS, SK, 3000, 2G0X1. All active duty military, reservists, guardsmen, and veterans are encouraged to apply if qualified to fill this position. For more information, see the Texas State Auditor's Military Crosswalk at: http://www.hr.sao.state.tx.us/Compensation/JobDescriptions.aspx.
51C, 92Y, LS, SK, 3000, 2G0X1
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In compliance with the Americans with Disabilities Act (ADA), HHS agencies will provide reasonable accommodation during the hiring and selection process for qualified individuals with a disability. If you need assistance completing the on-line application, contact the HHS Employee Service Center at 1-888-894-4747. If you are contacted for an interview and need accommodation to participate in the interview process, please notify the person scheduling the interview.
Posting ID: 556640555Posted: 2020-05-21