Project Coordinator

    Texas Health & Human Services Commission
    909 W 45TH ST BLDG 2, AUSTIN, TX

    Job Description

    Project Management Spec I
    The Texas Health and Human Services Commission (HHSC) seeks qualified candidates to fill the junior level position of Project Manager I (PM1) within the Access and Eligibility Services (AES) Results Management Office (RMO). A department of the HHSC Medical and Social Services division, AES is driven by its vision to connect Texans to services and supports that reduce institutionalization, allow individuals to remain in their communities, and promote economic and personal self-sufficiency. The RMO provides project management and governance support to strategic and operational projects of all sizes and complexity to ensure their successful planning and implementation.
    The PM1 supports the oversight and monitoring of a project progress throughout its life cycle. This process requires regular interaction with peers and coordination with staff representing multiple areas of HHSC, including Eligibility Operations; Program Policy; Finance & Contract Operations; Community Access; other HHS agencies and external stakeholders. The PM1 ensures consistent and effective steps are used to implement projects and continually evaluates the process for issues, risks and improvements. The PM1 coordinates with staff to determine the potential impacts of process changes on other programs within HHS. The PM1 ensures quality standards for project documentation are met and that final project information is appropriately archived. The PM1 creates reports for executive management and may facilitate meetings. The PM1 develops and maintains a strong working knowledge of all aspects of the eligibility determination process. Work is performed under general supervision, with moderate latitude for the use of initiative and independent judgment.

    Essential Job Functions:
    EJF 1 (30%) Performs project management tasks involving the analysis, development, implementation and documentation of access & eligibility determination projects. Develops schedules and work plans and tracks the progress of multiple projects to ensure milestones are completed and implementation dates are met. Evaluates projects using accepted project management methodologies. EJF (20%) Monitors and manages project quality to ensure project deliverables are acceptable and meet established standards. Develops reports for management and stakeholders regarding pending, ongoing, and completed projects. Monitors the implementation of policies to ensure that project deliverables are acceptable and that contractors' work meets expectations. Compiles and distributes project status reports. EJF 2 (20%) Ensures that project communications are timely, accurate and directed to appropriate staff. Ensures information is appropriate for targeted audience and adjusts the language or information as necessary. EJF 3 (20%) Coordinates with staff responsible for analyzing policy impacts to eligibility operations. Collaboratively works to support projects from inception through implementation by identifying and removing barriers to timely implementation of requirements. EJF 4 (10%) Performs other duties as assigned.

    Knowledge Skills Abilities:
    Knowledge of project management theories and practices applicable to project planning and delivery. Knowledge of state and federal laws and regulations governing eligibility programs. Skill in project management oversight, including monitoring deadlines and compliance with policies and procedures relevant to the project. Skill in operating personal computers and applicable computer software. Skill in facilitating meetings. Ability to exercise sound judgment in making decisions. Ability to communicate effectively both verbally and in writing. Ability to identify project risks and develop recommendations to address the risks. Ability to lead and work within a team environment.

    Registration or Licensure Requirements:
    Certified Associate in Project Management (CAPM) preferred

    Initial Selection Criteria:
    Experience using computer equipment and software, including Microsoft Office Suite. Advanced skill level preferred. Graduation from an accredited university or college with an Associate's degree preferred. At least three years of relevant work experience may be considered in place of a degree.

    Additional Information:

    MOS Code:

    HHS agencies use E-Verify. You must bring your I-9 documentation with you on your first day of work.

    I-9 Form - Click here to download the I-9 form.

    In compliance with the Americans with Disabilities Act (ADA), HHS agencies will provide reasonable accommodation during the hiring and selection process for qualified individuals with a disability. If you need assistance completing the on-line application, contact the HHS Employee Service Center at 1-888-894-4747. If you are contacted for an interview and need accommodation to participate in the interview process, please notify the person scheduling the interview.

    Posting ID: 556640556Posted: 2020-05-21