Project Manager

    Texas Health & Human Services Commission
    11501 BURNET ROAD, AUSTIN, TX
    Full-time
    Similar jobs pay $29.34 - $57.02

    Job Description


    The Project Manager II is selected by and reports to the Director of Data Operations. The Project Manager performs moderately complex (journey-level) project management work in the Office of Inspector General (OIG) Data and Technology Division. Work involves the initiation, planning, execution, monitoring, reporting, and implementation of mission-critical and high priority technology projects at various levels of completion; monitoring the progress and schedule of mission-critical and high priority projects; and communicating with project stakeholders, OIG management and staff, and other relevant parties including other state agencies, governmental jurisdictions, or private sector partners and contractors. Works directly with stakeholder management and staff to perform and manage the work or coordinate work performed by others. Works under general supervision, with limited latitude for the use of initiative and independent judgment. May also perform, assign, lead, or prioritize the work of others. Performs other duties as assigned in support of the OIG mission, including its use of SharePoint.

    Essential Job Functions:
    EJF 1. Project Execution, Performance, Control, and Monitoring.
    Ensures stakeholder project team is in place; coordinates and assigns project resources to achieve project goals, objectives, and scope; and executes project plan including tracking, monitoring, and reporting on the status of Work Breakdown Schedule (WBS) assignments and key performance indicators (KPIs). Maintains overall project management responsibility for project execution including setup and use of tracking, reporting processes, and monitoring execution/completion of assignments. Administers project management tools to control and monitor project performance. Continually measures and monitors assigned projects to determine whether they are on schedule and budget, and in alignment with stakeholder goals and objectives. Prepares periodic project status/performance reports; schedules, coordinates, and leads regular project meetings with stakeholders; prepares and distributes meeting agendas; takes and distributes meeting notes documenting results and decisions reach during project meetings; updates the project schedule and modifies the project plans, as needed in consultation with the Director of Data Operations. Participates in development of detailed user requirements to ensure technology project effectively meets stakeholder needs. % Time Spent: (40)

    EJF 2. Project Definition and Planning
    Prepares and finalizes the project plan (roadmap) for execution in accordance with the approved project charter, including any refinement of the project goals, objectives, and scope. Ensures the project has a clearly defined business needs, benefits, objectives, deliverables, and key milestones. Coordinates with project stakeholders and develops a detailed WBS that visually identifies and breaks down the scope of the project into manageable sections (deliverables) to be completed. Ensures WBS tasks/assignments are (a) specific [answers the: who, what, where, when, which, and why]; (b) measurable; (c) attainable; (e) realistic, and (f) timely. Identifies, considers, and coordinates with project stakeholders on finalization of project plan. Participates in user definition and design process to gather requirements and functional specifications. Ensures project plan identifies cost, quality, available resources, and a realistic timetable for project completion. In consultation with project stakeholders and Director of Data Operations, develops a project communication plan and project plan baselines/performance measures to measure, monitor, and report on whether project is on track. Develops and recommends KPIs to monitor project status during execution. Ensures all subsequent modifications to the project goals, objectives, and scope are elevated to the OIG Director of Data Operations immediately. % Time Spent: (20)

    EJF 3. Project Conception and Initiation
    Develops an achievable project charter that outlines the purpose and requirements of the project; detailed description of the project; project goals, objectives, and scope; critical success factors; assumptions; constraints and dependencies; budget; major project milestones and deliverables; and overall project roles, and responsibilities. Conducts research to determine whether the assigned project is feasible and should be undertaken. Ensures the feasibility of the overall project charter or plan. Coordinates and makes recommendations to the Director of Data Operations and OIG management regarding project feasibility. Coordinates project approvals through applicable OIG management. Ensures work products are in alignment with the OIG mission, goals, and values. % Time Spent: (10)

    EJF 4. Project Closeout
    Ensures all project assignments and tasks are completed and finalized. Prepares final project status/performance reports including final update to the project schedule and project plans, as appropriate in consultation with the Director of Data Operations. Prepares and conducts an evaluation of the project execution to highlight successes and lessons learn. Captures and documents identified improvements to OIG project management processes for future projects. Ensures all project documentation is organized, updated, and appropriately archived for future reference. % Time Spent: (10)

    EJF 5. Other Activities
    Performs other duties as assigned, including but not limited to: (a) supporting the OIG SharePoint environment and special projects/assignments in support of the Data and Technology Division overall responsibilities; (b) preparing administrative reports and proposals; (c) recommending strategies to address immediate or long-term issues that may require revisions to operational processes; (d) conducting research on a wide array of health and human services topics; (e) determining trends and making recommendations to resolve operational problems; and (f) providing training and technical assistance involving project management methodologies and technology systems and tools. Ensures Director of Data Operations and appropriate management are keep fully informed, as requested. % Time Spent: (20)

    Knowledge Skills Abilities:
    Required
    • Knowledge of effective Project Management and System Development Life Cycle methodologies and best practices including waterfall and Agile; of systems and procedures used to evaluate a third-party vendor's performance; of local, state, and federal laws and regulations relevant to the administration of the project undertaken; of process improvement and quality assurance systems; of principles of leadership and how to effectively interact with various leadership styles.
    • Skill in project management monitoring and in the operations of computers and applicable software; in project management, negotiation, facilitation, and establishing project goals and objectives; in identification of project risks and gaps and able to develop creative and workable solutions to complex problems and policy issues; in policy analysis; in synthesizing, analyzing and evaluating highly complicated and technical information and translating it into easily understandable and concise documents and oral presentations; in communicating effectively both orally and in writing; effective listening; and in negotiation and facilitation.
    • Ability to exercise sound judgment in making critical decisions; to analyze complex information and develop plans to address identified issues; to demonstrate negotiation and facilitation skills; to identify project risks; to prepare reports and charts; to communicate effectively; ability to lead and work cooperatively in a team environment and to coordinate the work of others; to establish and maintain interpersonal relationships with various level personnel in governmental entities; to work with people under pressure; to negotiate among multiple parties and resolve conflicts; to interface with business owners to understand/document requirements, suggest solutions; to organize and prioritize work and meet deadlines; to analyze systems and procedures; and to write and revise standards and procedure.

    Preferred
    • Knowledge of the limitations and capabilities of computer systems and the techniques used in the design of automated systems; of development strategies for optimal use of SharePoint and other collaborative tools within the organization; of waterfall and Agile development methodologies; of SharePoint 2013/2016 and Office 365 frameworks as an application development platform.
    • Skill in implementing strategies for optimal use of SharePoint within the organization; in use of SharePoint 2013/2016 and Office 365 applications to support business needs; in communicating with technical and non-technical staff to understand business requirements and testing feedback.
    • Ability to analyze user requirements, procedures, and problems and implement solutions using SharePoint; to develop technical documentation and assist with implementation of SharePoint user training plans; to collaborate with staff and manage development of effective user interfaces.

    Registration or Licensure Requirements:
    Certified Associate in Project Management (CAPM), Project Management Professional (PMP), and /or Professional in Business Analysis (BA) certification preferred.

    Initial Selection Criteria:
    • Graduation from an accredited four-year college or university with major coursework in information technology, business, or related business area required.
    • Minimum 5 years' experience implementing information technology projects required.
    • Professional certification as a CAPM, PMP, or BA professional.
    • Demonstrated experience with Microsoft SharePoint.
    • Known past job performance, if applicable, and prior work history.
    • Responses to essay question(s)

    Additional Information:
    A copy of college transcript will be required.

    The OIG is responsible for preventing, detecting, auditing, inspecting, reviewing, and investigating fraud, waste, and abuse in the provision of HHS in Medicaid and other HHS programs. Potential employees of OIG are subject to criminal background checks in accordance with the HHS Human Resources policy. Selected applicants must submit to a name-based, or in some instances a fingerprint based, criminal background check through Texas Department of Public Safety (DPS) to determine if an applicant has a conviction for a Class A misdemeanor within the last five years or a felony that constitutes a bar to employment.

    All applicants considered for an interview will be sent a request to provide responses to essay questions. Failure to respond to the request could disqualify an applicant from the interview process.

    The posted salary range reflects the minimum and maximum allowable by state law. Any employment offer is contingent upon available budgeted funds. The offered salary will be determined in accordance with budgetary limits and the requirements of HHSC Human Resources Manual.

    HHS agencies use E-Verify. You must bring your I-9 documentation with you on your first day of work.

    In compliance with the Americans with Disabilities Act (ADA), HHS agencies will provide reasonable accommodation during the hiring and selection process for qualified individuals with a disability. If you need assistance completing the on-line application, contact the HHS Employee Service Center at 1-888-894-4747. If you are contacted for an interview and need accommodation to participate in the interview process, please notify the person scheduling the interview.

    MOS Code:
    Military occupation(s) that relate to the initial selection criteria and registration or licensure requirements for this position may include: BU, CE, EA, EO, SW, UT, 2612, 2613, 8060, 3450, 8058, 8848, 3D0X2, 3D0X4, 8K000, 16KX, 32EX, 63AX. For more information see the Texas State Auditor's Military Crosswalk at http://www.hr.sao.state.tx.us/Compensation/JobDescriptions.aspx.

    HHS agencies use E-Verify. You must bring your I-9 documentation with you on your first day of work.

    I-9 Form - Click here to download the I-9 form.

    In compliance with the Americans with Disabilities Act (ADA), HHS agencies will provide reasonable accommodation during the hiring and selection process for qualified individuals with a disability. If you need assistance completing the on-line application, contact the HHS Employee Service Center at 1-888-894-4747. If you are contacted for an interview and need accommodation to participate in the interview process, please notify the person scheduling the interview.

    Posting ID: 556640557Posted: 2020-05-21