Program Specialist VI

    Texas Health & Human Services Commission
    1100 W 49TH ST, AUSTIN, TX
    Full-time

    Job Description


    Program Specialist VI

    Performs highly advanced (senior-level) consultative services and technical assistance work for the daily operations of the Laboratory Services Section (LSS) under the minimal supervision of the Laboratory Business Operations Branch Manager. Works with considerable latitude for the use of initiative and independent judgment. Prepares documents, papers and briefings for the Section. Coordinates with the Section/Division on legislative analysis, tracking, and activity updates. Reviews and revises the Section's legislative input. Oversees the development of reports, guidelines, policies and procedures for the Section. Monitors compliance with policies and procedures. Coordinates and participates in special projects for the Section. Works with Section management to set priorities and provide direction to its staff to carry out the mission of the Section and the Laboratory and Infectious Disease Services Division (LIDS).

    Essential Job Functions:
    Attends work on a regular and predictable schedule in accordance with agency leave policy and performs other duties as assigned.

    (35%) Performs high-level document review, assuring materials are clear, concise, easily understood by their target audience, and submitted on time. Prepares high-quality written reports, briefing documents, informational memos, studies, and other materials utilizing current technologies, and incorporates technical information in a manner that is easily translated by a variety of audiences. Develops and implements project management principles and processes to assure timely and effective delivery of Section assignments and responses.

    (25%) Coordinates LSS activities related to legislative and appropriations issues. Coordinates with LSS programs, the Division, and Government Affairs on legislative analysis, tracking and activities for the Section. Works within LSS to develop bill analyses and cost estimates, revise legislation, develop legislative implementation plans, write or amend rules, and to monitor compliance with legislative mandates. Outlines bill implementation requirements, establishes timelines, and coordinates with LSS staff, LIDS and other DSHS or Texas Health and Human Services (HHS) staff to assure all deliverables are completed on time. Communicates with department staff, stakeholders, legislators, advocates and others on legislation affecting the Section. Participates directly in activities related to appropriations issues, rule-making associated with key legislation, interim studies or project work teams, and outreach activities designed to improve the overall relationship between Section/DSHS and legislative leadership. Oversees development, review, and submission of all LSS rules, legislative reports, and operational guidelines/policies/procedures for the Section. Monitors compliance with policies and procedures through annual document review and interviews with Section staff.

    (20%) Represents and acts on behalf of Section leadership to provide guidance to the Section on policy, planning and administrative operations. Performs complex analysis and interpretation of data to identify issues, needs and best practices. Makes data and information available to decision makers to assist them with policy decisions and resource allocations. Makes policy recommendations to agency and enterprise leadership. Provides consultation and assistance to Section staff in developing methods and strategies for effective reporting of data and analyses.

    (15%) Coordinates and participates in special projects for the Section. Facilitates the integration and streamlining of processes and activities within the Section. Identifies opportunities for the Section to further strategic goals and develops recommendations to improve the overall relationship between Section/DSHS and leadership. Works with Section management to set priorities and provide direction to its staff to carry out the mission of the Section and the Laboratory and Infectious Disease Services Division (LIDS).

    (5%) Other duties as assigned include, but are not limited to, actively participating and/or serving in a supporting role to meet the agency's obligations for disaster response and/or recovery or Continuity of Operations (COOP) activation. Such participation may require an alternate shift pattern assignment and/or location.

    Knowledge Skills Abilities:
    Knowledge of public health principles. Knowledge of state and federal laws, agency regulations, policies, rules and requirements pertaining to the provision and financing of public health and/or skill in researching and interpreting policies, rules and requirements. Knowledge of Texas legislative and appropriations process.
    Skill in bill analysis and tracking, in monitoring and coordinating responses to legislative and other inquiries.
    Skill in strategic planning and goal setting. Skill in the use of computer for word processing and spreadsheet applications. Skills in gathering and analyzing information. Skill in analyzing and evaluating highly complex program and policy issues. Skill in conducting and facilitating meetings. Skill in preparing concise well-written reports to include executive summaries, annual reports, and presentations. Skill in project management and prioritizing multiple project deliverable, work processes and timelines. Excellent verbal and written communication skills. Ability to manage and direct multiple program activities.
    Ability to analyze proposed legislation and its policy and fiscal impact on programs. Ability to complete bill analysis and monitor developments. Ability to prioritize and manage multiple projects and activities concurrently. Ability to establish goals and objectives. Ability to devise and implement solutions to problems. Ability to write, develop, implement, and evaluate administrative policies and procedures. Ability to express complex ideas clearly and accurately both verbally and in writing. Ability to work effectively with a variety of individuals and groups. Ability to work independently. Ability to work in a fast-paced environment. Ability to gather, assemble, correlate, and analyze date and effectively communicate both orally and in writing.

    Registration or Licensure Requirements:
    N/A

    Initial Selection Criteria:
    Experience in managing high-impact priorities. Experience in preparing executive-level reports/presentations and developing/evaluating ad hoc reports. Experience in strategic planning and decision-making. Experience in meeting facilitation and negotiation. Prefer experience working with state or federal agencies. Prefer experience in serving as a liaison between program staff, agency staff, and external entities. Prefer experience in coordinating the work of others. Prefer experience in legislative bill analysis and tracking, in monitoring and coordinating responses to legislative and other inquiries. Prefer experience in project management, including knowledge of methodologies, principles and practices. Prefer experience in policy analysis and development, such as but not limited to researching and evaluating best practices.

    Additional Information:
    In-basket exercises will be administered during the interview. In compliance with the Americans with Disabilities Act (ADA), HHS agencies will provide a reasonable accommodation during the hiring and selection process for qualified individuals with a disability. If you need assistance in completing the on-line application, contact the HHS Employee Service Center at 1-888-894-4747. If you are contacted for an interview and need accommodation to participate in the interview process, please notify the person scheduling the interview. Compliance with DSHS Laboratory Exposure Control Plan required: vaccine requirements are consistent with current Advisory Committee on Immunization Practices (ACIP) recommendations and other national guidelines for employee groups based upon job duties and tasks. Practices (ACIP) recommendations and other national guidelines for employee groups based upon job duties and tasks. All active duty military, reservists, guardsmen, and veterans are encouraged to apply if qualified to fill this position. http://www.hr.sao.state.tx.us/Compensation/JobDescriptions.aspx.

    MOS Code:
    No direct equivalents

    HHS agencies use E-Verify. You must bring your I-9 documentation with you on your first day of work.

    I-9 Form - Click here to download the I-9 form.

    In compliance with the Americans with Disabilities Act (ADA), HHS agencies will provide reasonable accommodation during the hiring and selection process for qualified individuals with a disability. If you need assistance completing the on-line application, contact the HHS Employee Service Center at 1-888-894-4747. If you are contacted for an interview and need accommodation to participate in the interview process, please notify the person scheduling the interview.

    Posting ID: 556640726Posted: 2020-05-21