Under the direction of the Unit Director, the Clerk I will perform such duties as to successfully ensure that the clothing and personal care item needs of the individuals at the homes are met. This will include inventorying, purchasing, and maintaining individuals' clothing as well as personal items on a routine basis. Performs somewhat complex clerical work requiring the use of general clerical skills gained through experience. The clerk I works under the general supervision of the Unit Director receiving detailed instruction only when procedures are changed. Most work procedures are established by the Unit Director, who periodically reviews work for compliance with established procedures.
Essential Job Functions:
Attends work on a regular basis and may be required to work a specific shift schedule or, at times, even a rotating schedule, extended shift and/or overtime in accordance with agency leave policy and performs other duties as assigned.
Establish and maintain positive supportive relationships with employees, individuals served and individual's family members and friends.
Ensure the accurate and timely flow of written and verbal communication within and between departments.
Completes typing of forms and reports (i.e. transactions, orders, inventories, etc.) by date assigned.
File, copy, and distribute all documents as assigned.
Performs the duties of clerical supervisor and/or Adm. Tech I during absences, excluding supervisory duties.
Communicates regularly with the Home Managers and Home Supervisors regarding individual's clothing and personal items.
Monitors, maintains, and orders supplies for staff and residents by assigned dates set by the supply department. Supplies are stored in a timely manner and problems reported to Unit Director.
Facilitates the financial transaction process (including picking up and distributing money) as assigned.
Continuously enhance job performance by participating in career growth and development.
Performs special assignments as designated by the Unit Director and serves as a member or leader of various department and/or facility committees and work groups.
Other duties as assigned by supervisor.
Other duties as assigned include but are not limited to actively participating and/or serving in a supporting role to meet the agency's obligations for disaster response and/or recovery or Continuity of Operations (COOP) activation. Such participation may require an alternate shift pattern assignment and/or location.
Knowledge Skills Abilities:
Working knowledge of business English, spelling, punctuation, grammar, math, and of modern office practices and procedures. Some knowledge of the principles of office management. Skill in machine transcription, word processing or shorthand to take and transcribe dictation of automated equipment and software. Ability to take and transcribe dictation or operate a transcribing machine accurately at a speed consistent with work requirements. Ability to type accurately at speed consistent with work requirements. Ability to apply knowledge of departmental rules, regulations, procedures, or principles of office management to work problems; to keep complex and confidential records; to prepare accurate and detailed reports from statistic or accounting information; to compose effective correspondence; to use automated equipment to format forms and tables; and to train other employees The Clerk I should demonstrate a dedication to public services and have a commitment to excellence in service delivery. The Clerk I should have a history of establishing positive relationships with co-workers, the ability to effectively communicate.
Registration or Licensure Requirements:
Initial Selection Criteria:
Any combination of education and experience equivalent to high school graduation or GED, plus one (1) years' experience in clerical or secretarial work.
Requisition # 452507
The salary offered will follow HHS starting salary guidelines which are typically made at or near the minimum of the salary range.
Applicants must pass a fingerprint criminal background check, pre-employment drug screen, and registry checks including the Client Abuse/Neglect Reporting System (CANRS), Nurse Aide, Medication Aide and Employee Misconduct and HHS OIG List of Excluded Individuals/ Entities. Males between the ages of 18 - 25 must be registered with the Selective Service.
All State Supported Living Center employees are subject to Random drug testing.
All applicants must be at least 18 years of age to be considered for employment at a state-operated facility.
Flexibility in work hours may be required for this position. The position may be required to work overtime and/or extended hours.
Note: Military occupation(s) that relate to the initial selection criteria and registration or licensure requirements for this position may include, but not limited to: 42A, YN, 0111, 3A1X1. All active duty military, reservists, guardsmen, and veterans are encouraged to apply if qualified to fill this position. For more information see the Texas State Auditor's Military Crosswalk at http://www.hr.sao.state.tx.us/Compensation/JobDescriptions.aspx.
HHS agencies use E-Verify. You must bring your I-9 documentation with you on your first day of work.
I-9 Form - Click here to download the I-9 form.
In compliance with the Americans with Disabilities Act (ADA), HHS agencies will provide reasonable accommodation during the hiring and selection process for qualified individuals with a disability. If you need assistance completing the on-line application, contact the HHS Employee Service Center at 1-888-894-4747. If you are contacted for an interview and need accommodation to participate in the interview process, please notify the person scheduling the interview.
Posting ID: 556640776Posted: 2020-05-21