Agency: Department of Health
Working Title: FINANCIAL ADMINISTRATOR - SES - 64016775
Salary: $56,147.52 - $112,469.43.
Posting Closing Date: 05/21/2020
FLORIDA DEPARTMENT OF HEALTH - STATE PERSONNEL SYSTEM
State Personnel System Opportunity
Applicants accepted only from employees currently employed in a State Personnel System position. Applicants will not be accepted from those employed outside of the State Personnel System.
Job Title:FINANCIAL ADMINISTRATOR - SES
Closing Date: 04/30/2020
This is a highly responsible position oversight of fiscal administration in the Office of CMS Plan and Specialty Programs (CMS). This position is a direct report to the Director of the Office of Managed Care and Specialty Programs and additionally coordinates frequently with the Department's Office of Budget and Revenue Management. Responsibilities also include providing guidance on departmental rules and policies and coordination with the requirements of state and federal statues and policies.
This position is responsible for supervising, directing, managing, and monitoring revenue, budget, and financial operations for the office, including fiscal operations for all state and federally funded programs. This position is responsible for the supervision and accurate and timely management of the Title V, XIX, XXI federal and state related appropriations, all contracts, asset management of state property and CMS budget preparations. This position ensures appropriation limits and budget allocations, encumbrances and expenditures are managed and balanced. Management should include a documented system.
This position having overall accountability for the administration and oversight for budget preparation, implementation and revenue management functions which involve analyzing funding availability and program needs, to timely prepare and process budget and revenue requests within policy/procedural guidelines; ensuring the preparation of approved operating budgets for CMS budget entities and preparing and maintaining FLAIR organization (org) codes budget information and other DOH financial and accounting systems. This includes managing and maintaining the use of available revenue budget to fully utilize resources throughout the fiscal year; including the determination of more cost-effective methods of utilizing limited resources. The incumbent shall maintain a very detailed knowledge of program activities and financial data to prepare accurate financial projections, detailed analytical functions to ensure FLAIR is accurate by expenditure fund source and program realignment of resources as needed. These duties require the preparation of request for financial corrective action, disbursement and cash transfers, knowledge of allocation and budget releases, and department and state financial management procedures.
This position performs oversight of CMS human resources, facilities management, contracts, procurement activities, management of state property, records management, and direct supervision to the Regional Program Administrators statewide.
This position is responsible for functions which involve developing and implementing procedures for ensuring effective management of approved salary rate and approved salary budget at the ORG/OCA level. Directing, managing, and processing all personnel actions including the provision of rate and budget reports at the unit level to the Office of the CMS Managed Care Plan and area offices. This position provides leadership and technical assistance to the CMS area offices and staff regarding fiscal and administrative functions.
This position manages the fiscal responsibilities required by the CMS Managed Care Plan contract with the Agency for Health Care Administration. This includes fiscal functions in the AHCA-DOH interagency agreements, MOUs or contracts and includes support for OBRM preparation of budget transfers for the Agency on at least a quarterly basis. This position shall ensure current budget and revenue information is accurately recorded and reconciled; available for executive management, the DOH Budget Director, and the Director of the Office of the CMS Managed Care Plan.
This position oversees the timely and accurate preparation and coordination of estimating conference materials, CMS audit responses to governmental and non-governmental financial and budget inquiries, completion of special and historical projects related to the assigned budget and financial management area, preparation and review of legislative bill and fiscal analyses, review of rules for fiscal impact, reconciliation processes for Title XIX and XXI, and other duties as assigned.
Ensures timekeeping and invoicing for MFC and CMAT are timely and accurate. Ensures timekeeping for MFC for employees is completed pursuant to law and an established process.
Will serve as the Records Custodian per DOHP 250-2 responsible for managing the records for CMS and enforcing these procedures, for designating an RMLO of audits that may affect records in custody and notifying the DOH records manager when the RMLO changes.
Will serve as the Property Custodian per DOHP 250-11 responsible to account for all property under CMS purview to include purchases, transfers and dispositions.
Will serve as the lead coordinator per DOHP 250-5 to act as the facility administrator for Fixed Capital Outlay project(s). Assembling the required information and projecting needs on project space.
Creates, implements, and maintains financial policies and internal operating procedures with controls and templates to support the revenue and payment structure for the CMS Health Plan line of business and to improve financial operations. May be required to travel, to be available within two hours in case of emergency, and adhere to Department, Office and bureau policies and procedures
We request that all applications be completed with People First - no faxed or mailed applications to the agency. Experience, education, and/or training used to meet the minimum qualifications and in response to the qualifying questions must be verifiable through information contained in your application.
When completing the online application, all gaps of employment or education greater than 90 days starting from high school must be explained (approximate date, month, and year) identifying company name or if unemployed. Incomplete applications will not be considered.
Please be advised:
NOTE: Your responses to qualifying questions for this position must be verifiable by documentation provided through the electronic application process.
Incumbent may be required to work before, during and/or beyond normal work hours or days in the event of an emergency. Emergency duty required of the incumbent includes working in special needs or Red Cross shelters, or performing other emergency duties including, but not limited to, responses to or threats involving any disaster or threat of disaster, man-made or natural.
This position requires a security background check and/or drug screening and participation in direct deposit. Any misrepresentations or omissions will disqualify you from employment consideration.Note: You will be required to provide your Social Security Number (SSN) in order to conduct this background check.
Male applicants born on or after October 1, 1962, will not be eligible for hire or promotion unless they are registered with the Selective Services System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS. For more information, please visit the SSS website:http://www.sss.gov
If you are a retiree of the Florida Retirement System (FRS), please check with the FRS on how your current benefits will be affected if you are re-employed with the State of Florida. Your current retirement benefits may be canceled, suspended or deemed ineligible depending upon the date of your retirement.
The successful candidate will be required to complete the Form I-9 and that information will be verified using the E-Verify system. E-Verify is operated by the Department of Homeland Security in partnership with the Social Security Administration to verify employment eligibility.
Florida has the third largest population of veterans in the nation with more than 1.5 million service men and women. The Florida Department of Health (department) is committed to serving members of the United States Armed Forces, veterans and their families by encouraging them to apply for vacancies that fit their area of knowledge and/or expertise. Through the Departments VALOR program, which expedites licensing for military veterans, the Department also waives initial licensing and application fees for military veterans who apply for a health care professional license within 60 months of an honorable discharge. These initiatives help ensure that the transition from military service into the workforce is as smooth as possible and reflects our appreciation for the dedication devoted to protecting our country.
The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.
Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.
The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.
Nearest Major Market:Tallahassee