Admin Assistant 4 to VP (AMP)

    Northrop Grumman
    Redondo Beach, CA 90277
    Full-time, Part-time
    Similar jobs pay $11.00 - $16.15

    Job Description

    At Northrop Grumman we develop cutting-edge technology that preserves freedom and advances human discovery. Our pioneering and inventive spirit has enabled us to be at the forefront of many technological advancements in our nation's history - from the first flight across the Atlantic Ocean, to stealth bombers, to landing on the moon. We continue to innovate with developments from launching the first commercial flight to space, to discovering the early beginnings of the universe. Our employees are not only part of history, they're making history.

    Northrop Grumman Space Systems is seeking an Administrative Assistant to VP (4) to join our team of qualified, diverse individuals. The selected candidate will report directly to the AMP Vice President and Program Manager (AMP deputy). This position will be located in Redondo Beach, CA.

    In this role the selected candidate will be highly motivated, collaborative, detail orientated, assertive as necessary, and friendly in the performance of the Administrative Assistant role. The individual must be able to professionally and effectively communicate both written/verbally with internal and external representatives of all levels; demonstrating tact, diplomacy, discretion and judgment when conveying and gathering and sharing relevant information.

    The successful candidate is a vital member of the program office team and performs in an administrative leadership role, which by nature of the position involves high-level contacts and exposure to sensitive program, customer, new business, personnel and technical information.

    Responsibilities include, but are not limited to:
    • Considerable use of tact, diplomacy, discretion, confidentiality and judgment.
    • Communicates effectively and professionally with executive, customer, supplier, staff, support and program personnel to gather or convey relevant information.
    • Responsible for maintaining schedules for the VP and Program Manager as well as several program office directors, and supports other program leadership as needed.
    • Critical back-up and partner with the AMP VP and Program Director's administrative assistant.
    • Coordinates critical customer and management visits/meetings/briefings/presentations, supports positive customer relationships, and coordinates occasional AMP program events, which are often time sensitive.
    • Coordinates frequent and dynamic travel arrangements, expense reports and routine and non-routine correspondence.
    • Position will require some overtime.
    • Performs normal office functions such as setting up and maintaining files; interviewing callers and making proper referrals; arranging meetings and conferences; and receiving, referring, or answering mail.
    • Reviews drafts and finished documents for appropriate grammatical usage; answers questions relating to office operations and established policies and procedures.
    • Gathers, compiles and reports on information relevant to supervisor's assignment.
    The selected candidate will have the ability to present a welcoming face to all constituents of the program, including leadership, employees, customers, congress, and the public. Also very important is the demonstrated ability to "get things done", to efficiently and effectively perform support tasks, resolve administrative issues, and maintain a smoothly running office. Additionally, the individual must be able and willing to provide leadership and a sense of community and organization across the cadre of administrative assistants supporting AMP activities.

    Qualifications :

    Basic Qualifications:
    • Active (in-scope) DoD SCI clearance level
    • Minimum High School Diploma with 6 years of administrative experience
    • Advanced Skills in Microsoft Office Suite (Excel, Word, PowerPoint, Outlook)
    • Demonstrated ability using Concur travel and expense reporting
    • Demonstrated ability in prioritizing multiple tasks
    • Demonstrated accurate management of several executive calendars which have unclassified and classified versions
    • Ability to work some overtime as needed
    Preferred Qualifications:
    • Outstanding verbal and written communication and interpersonal skills
    • Demonstrated ability to interact effectively across all levels of the organization and with outside organizations
    • Experience working with customers managing multiple executive calendars which have unclassified and classified versions.
    • Ability to protect and maintain confidentiality
    • Ability to work with minimal supervision while exercising good judgment, demonstrating flexibility and agility, prioritizing multiple tasks with competing deadlines, calmly and confidently managing schedule conflicts, and providing excellent follow-through
    Northrop Grumman is committed to hiring and retaining a diverse workforce. We are proud to be an Equal Opportunity/Affirmative Action Employer, making decisions without regard to race, color, religion, creed, sex, sexual orientation, gender identity, marital status, national origin, age, veteran status, disability, or any other protected class. For our complete EEO/AA and Pay Transparency statement, please visit U.S. Citizenship is required for most positions.
    Posting ID: 559538223Posted: 2020-06-04

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