EXECUTIVE ADMINISTRATIVE ASSISTANT (IRVINE)

    Mathis Brothers Furniture
    Irvine, CA 92602
    Full-time
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    Job Description

    MISSION: It is our commitment to provide our customers a one-stop destination for the largest selection of quality home furnishings at the lowest prices every day, while striving to enrich, fulfill, and reward our employees and the communities that we live in.

    GENERAL STATEMENT OF DUTIES: Primary responsibility is to provide secretarial and administrative support. Must be able to interact and communicate with individuals at all levels of the organization. Must have high level of interpersonal skills to handle sensitive and confidential situations. Job requires being organized, reliable, responsible, dependable and punctual. Must have attention to detail and be thorough in completing work tasks. Maintain a friendly and professional environment by greeting and acknowledging every customer and co-worker that approaches or calls in. Employee will coordinate with leadership about where to report to work. Main reporting location will be in Irvine, CA, however, travel and reporting to Ontario, CA location will be required as requested by management.

    EXAMPLES OF WORK PERFORMED: Schedule and organize meetings as requested; organize and prioritize large volumes of information and calls that come in; open mail and determine level of priority; sort and distribute mail; field/answer all phone calls & take message when appropriate; ensure customers, vendors, and employees are assisted in a professional and courteous manner; count safe (as needed); work independently on projects as well as organize onsite/offsite events; maintain company vehicles & coordinate usage, which includes taking vehicles to get fueled, washed, picking up associates and taking associates, which included senior leadership, to and from airports or other locations; assist management with: employee of the month nominations and pictures, displaying of style advisor pictures, ordering of million dollar writer rings, travel as needed including to other Mathis properties to perform assigned tasks, etc.; assist with the coordination of store events, such as local blood drives, charity walks, etc.; maintain company vehicle toll accounts for California vehicles; handle confidential information; draft and type general correspondence and memos; run errands as requested; Perform any other duties as directed by management.

    EMPLOYMENT STANDARDS: Must have advanced knowledge of Microsoft Office products (ex. Word, Excel, etc.). Knowledge of Storis and accounting principles is a plus. Ability to repetitively use arms, hands and fingers; ability to communicate effectively with all individuals; positive attitude reflective of Service Plus when working with internal and external customers; valid Driver's license required with no more than 2 traffic violations or 1 chargeable accident within the past three years; knowledge of employment and safety procedures.

    PHYSICAL ACTIVITY REQUIREMENTS: To successfully perform the essential functions of the job, an employee must be able to perform the following: Stooping, kneeling, crouching, reaching, standing, walking, pulling, talking, hearing/listening and repetitive motion.

    Heavy Work: Lifting up to 10 lbs occasionally.
    Work Environment: Indoor climate-controlled environment.

    Mathis Brothers promotes and maintains a drug-free work environment. Mathis Brothers is an Equal Opportunity Employer.

    Posting ID: 572871888Posted: 2020-10-01