Bookkeeper / Executive Assistant / Lead Office Administrator

Eno's Pizza Tavern
407 N Bishop Avenue, Dallas, TX
Full-time, Part-time

Job Description

Spillers Works, the restaurant management company that serves Eno's Pizza Tavern, is seeking a detail-oriented, driven individual to join our team in the roles of Bookkeeper, Executive Assistant and Lead Office Administrator to facilitate our growth. Reporting to the President/CEO of Spillers Works, this individual plays an integral role in ensuring that day-to-day operations run smoothly in the following ways:

• Maintain accurate books and records with the ability to produce timely financial statements
• Exercise good judgment in a variety of situations, exhibit strong written and verbal communication, administrative, and organizational skills, and the ability to maintain a realistic balance among multiple competing priorities. The Executive Assistant will have the ability to work independently on projects, from conception to completion, and must be able to work under pressure at times to handle a wide variety of activities and confidential matters with discretion.
• Manage the Office Team and push to achieve a high degree of back-office productivity with a great degree of accuracy exemplifying our commitment to be hospitable to the needs of our hospitality clients
The ideal candidate is a self-starter who excels in scheduling, organizing, completing, and facilitating a variety of management tasks.

Key Responsibilities:
o Restaurant, professional services and real estate bookkeeping
o Accounts Payable / Accounts Receivable / Reconciliations / Chart of Accounts Management / Budget JE's / Sales JE's and Revenue Recognition / Labor JE's
o State Tax Filings (Sales and Use, MB Gross Receipts, and MB Sales Tax)
o Treasury Management
o Financial Reporting (BS, P&L, CF, and AP Aging) within 10-days of EOM
o A/P Point of Contact for Vendors
o A/R Point of Contact for Clients/Tenants
o Ensure accurate and timely 1099 issuance
o File and pay business personal property tax and real estate tax
o Maintain accurate books and records for all business entities and sub-entities, ledgers and subledgers, and data-driven systems
o Manage the President/CEO's email and calendar
o Enhance the President/CEO's ability to achieve greater effectiveness and higher levels of organization
o Special Projects Lead
o Lead, manage, and hold the Office Team members accountable
o Develop and maintain office systems (filing, offsite storage, and online data management)
o Liaise with clients, vendors, and office staff while exuding a positive attitude and professionalism
o Ensure on-going support for Restaurant Operations Teams
o Coordinate office team support and delegate tasks/assignment appropriately based on team member bandwidth and skillset
o Internal Training Lead
o Maintain accurate and current process descriptions for all office functions


Job Requirements
Skills & Requirements:
* Excellent organizational, leadership, prioritization, and problem-solving skills
* Proficient in Quickbooks (Enterprise and Online), Microsoft Suite, Google Suite (G Suite), and Project Management systems
* Detail-oriented and performs with a high degree of accuracy
* Strong written and oral communication skills
* Ability to maintain confidentiality and promote trust between stakeholders

* At least five (5) years of experience in an administrative/bookkeeping environment is preferred
* Highly resourceful team-player, with the ability to also be extremely effective independently
* Associates degree is required, but a bachelor's degree is preferred
* Must have reliable means of transportation
* Bilingual (English and Spanish) is preferred

Additional Information
Spillers Works is a growing restaurant and real estate management company located in Dallas, Texas. Established in 2013, Spillers Works offers a full range of back-office services, allowing our hospitality clients to remain focused on daily operations.
Posting ID: 58047760Posted: 2019-06-19