Aquatics Coordinator

    Stanford University
    Stanford, CA 94305
    Full-time, Part-time
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    Job Description

    Job Code: 4624
    Grade: F


    Aligned with the pioneering spirit of Stanford University, Stanford Recreation and Wellness is committed to bold and purposeful engagement where sport, recreation, and wellness merge to create a campus and workplace where everyone's well-being flourishes. As part of the country's leading collegiate athletic department, we work cohesively, lead with courage, pursue and revere excellence, and activate movement, adventure, fun, leadership, and learning.

    We are building a community that is inclusive and a diverse team that is committed to excellence. We take risks. We are willing to lead. We do the right thing. We create innovative solutions. We promote a culture of gratitude and recognition. We have fun. If that sounds like you, join us.


    Under the supervision of the Assistant Director for Aquatics, the Aquatics Coordinator is responsible for managing the lifeguard team and safety operations for the Avery Recreation Pool and the Avery Aquatic Center within Stanford Recreation and Wellness. This position ensures the highest level of service is provided to the Stanford community in aquatics services. Duties include staff management, training, maintaining service standards, facility oversight, scheduling, aquatic classes and special events.


    Staff Management (60%)
    • Responsible for the daily management, supervision and leadership of lifeguards and lifeguard supervisors, including the staff recruitment, hiring, orientation, training, scheduling, motivation and retention of student and part-time personnel.
    • Plan, organize and facilitate monthly in-service training. Ensure employees have up-to-date training certifications.
    • Complete quarterly evaluations, and if needed, disciplinary action for personnel.
    • Provide educational opportunities and provide on-going performance feedback.
    • Ensure customer encounters are courteous, respectful and efficient.
    Program Management (20%)
    • Oversee the day-to-day activity of the pools.
    • Review, evaluate, and recommend changes to the policies and procedures relating to the operations of aquatics.
    • Assist with the implementation of facility policies and procedures to include facility access, emergency action plans, and standard operating procedures.
    • Inspect pool facilities and ensure they are compliant with federal, state, and county public health and safety regulations.
    • Assist with the inventory and maintenance of equipment related to the lifeguards and facility emergency preparedness.
    • Develop and maintain positive working relationships with University and/ or community representatives and other regular contacts.
    • Serve on Recreation and Wellness, DAPER, and campus committees as directed.
    • Represent Stanford Recreation and Wellness at campus events, such as New Student Orientation, department programs, fairs, athletic events, program registrations, greet and serve as a resource.
    Administrative Responsibilities (20%)
    • Develop and analyze data in the form of surveys and customer response forms.
    • Track facility usage data, create reports and make recommendations.
    • Investigate, document and report complaints regarding all aspects of operations including customer service, safety/security, and staff issues.
    • Process payroll in accordance with department and University policy and procedures.
    • Assist with the scheduling of special events, group visits, and club sports.
    • Assist with the communication, outreach and marketing of all aquatic programs including lifeguard classes and CPR/AED and first aid training.

    Education and Experience
    • Bachelor's Degree and a minimum of four years of relevant aquatic and pool operations experience or combination of education and relevant experience (in campus recreation preferred).
    Knowledge, Skills, and Abilities
    • Demonstrated ability to create an environment that acknowledges, encourages, and celebrates our shared humanity.
    • Ability to function and communicate effectively and respectfully within the context of varying beliefs, behaviors, orientations, identities, and cultural backgrounds.
    • Demonstrated experience in training instructional and aquatics staff.
    • Knowledge or ability to learn how to create training videos, webinars, and manuals.
    • Strong computer skills such as Microsoft Office (Outlook, Word, Excel, and PowerPoint) and Google Drive and similar applications.
    • Demonstrated ability to set priorities in order to perform a high volume of detailed work with constant interruptions.
    • Ability to use proper judgment around maintaining equipment while considering and working around a highly populated area.
    • Ability to be resourceful and creative in problem solving while not sacrificing quality or safety of environment.
    • Demonstrates leadership traits including effective communication, supervisory skills, and the ability to manage workflow.
    • Excellent customer service experience and a proven ability to meet performance standards.
    • Knowledge or ability to learn how to collects feedback from surveys and summarize data.
    • Ability to communicate effectively in English both verbally and in writing with individuals and groups of diverse backgrounds.
    • Ability to work independently and as a member of a team.
    • Excellent attention to detail and accuracy.
    • Able to use authority, knowledge and judgment to effectively respond to complicated requests.
    • Ability to multitask.
    • Ability to learn policies and procedures and correctly provide that information to customers and use information to make sound decisions.
    • Ability to coordinate daily activities including work scheduling, quality assurance, monitoring of activities, and supervision of personnel.
    • Knowledge of current risk management practices in recreational facilities and student management strategies.
    • Effectiveness at the Basic level for most NIRSA competencies.
    • Engagement in NIRSA, NCAA, or other recreation or sport professional associations.
    Certifications and Licenses
    • Current American Red Cross Lifeguard certification.
    • Must have or obtain within six months of hire: American Red Cross Lifeguard Instructor (LGI), American Red Cross First Aid Instructor, and American Red Cross CPR/AED Instructor.
    • Ability to exert physical effort, including the ability to lift a minimum of 50 pounds, bending, squatting, reaching, or being on feet for long periods of time.
    • Frequently stand/walk, sit, perform desk-based computer tasks, use a telephone, and grasp lightly/fine manipulation.
    • Routine work during normal business hours, evenings and weekends. May need to work occasional extended hours.
    • Requires 24-hour response availability seven days a week for emergency situations.
    • May be exposed to noise > 80dB TWA.
    • May work at heights 4-10ft.
    • Interpersonal Skills: Demonstrates the ability to work cohesively with Stanford colleagues and clients and with external organizations.
    • Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.
    • Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide,
    DAPER's Integrity:

    This position, along with all DAPER coaches and staff, is responsible for the integrity of Stanford's intercollegiate athletics program and for the reputation of Stanford University. This position is responsible for ensuring that his/her involvement with Athletic Department activities maintains the integrity of the University's reputation and does not negatively impact the relationship between the University and its faculty, staff, students and alumni. Additionally, this position must comply with University policies and procedures, NCAA and PAC-12 rules and regulations.

    Why Stanford is for you:

    Stanford University has revolutionized the way we live and enrich the world. Supporting this mission is our diverse and dedicated 17,000 staff. We seek talent driven to impact the future of our legacy. Our culture and unique perks empower you with:
    • Freedom to grow. We offer career development programs, tuition reimbursement, or audit a course. Join a TedTalk, film screening, or listen to a renowned author or global leader speak.
    • A caring culture. We provide superb retirement plans, generous time-off, and family care resources.
    • A healthier you. Climb our rock wall or choose from hundreds of health or fitness classes at our world-class exercise facilities. We also provide excellent health care benefits.
    • Discovery and fun. Stroll through historic sculptures, trails, and museums.
    • Enviable resources. Enjoy free commuter programs, ridesharing incentives, discounts and more!
    The job duties listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned.

    Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.

    Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law.

    Additional Information
    • Schedule: Full-time
    • Job Code: 4624
    • Employee Status: Regular
    • Grade: F
    • Requisition ID: 87803
    Posting ID: 588102129Posted: 2020-11-19