Updated 14 days ago

Correspondence Management Analyst with Security Clearance

Washington, DC 20001
Full-time, Part-time
$19.29 - $31.25
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OVERVIEW: ANSER enhances national and homeland security by strengthening public institutions. We provide thought leadership for complex issues through independent analysis and we deliver practical, useful solutions. ANSER values collaboration, integrity, and initiative and we are client focused in all that we do. Because we were established for the purpose of public service and not for profit, we measure our success in the impact of our service. SPECIFIC JOB DESCRIPTION Successful candidates will accurately distribute incoming and outgoing unclassified and classified documents, provide subject matter expertise, and carry out day-to-day activities to support the OSD mission and its most senior leaders, the Secretary and Deputy Secretary of Defense, and the Military. Specific duties will include: * Assign and manage correspondence workflow by serving as the Directorate liaison with the front office, other Directorates, and OSD components. * Review and assign correspondence documents to the appropriate OSD offices and/or personnel for response through the Correspondence and Task Management System (CATMS). * Develop, monitor, update, implement, and maintain an internal suspense tracking system for correspondence, memos, letters and other documents and projects received. * Prepare metrics, weekly action reports of critical suspense data, weekly reconciliation between internal/external program offices of pending/overdue actions, and identify discrepancies to government personnel. * Develop policy for document control processes/procedures and the suspense management system for official White House, Congressionals, communication and all incoming correspondence directed to, or emanating from the Secretary of Defense, the Deputy Secretary of Defense and their respective military, executive assistants, and senior officials. * Provide guidance for managing the correspondence of the Secretary and Deputy Secretary of Defense and Executive Secretary of the Department of Defense as well as OSD and DoD Component correspondence in accordance with the official DoD correspondence guidance, "DoD 5110.4-M Vol 1 DoD Manual for Written Material: Correspondence Management and DoD 5110.4-M Vol 2 DoD Manual for Written Material: Examples and Reference Material. * Assist government personnel with the development of business methods and procedures, including administrative systems, file systems, office systems, process flows, and production schedules to support CATMS. * Create and implement training guides and support training of staff members in the structure and missions of the CMO, OSD and the Components, CATMS, and proper preparation of signature packages, and using the correspondence guidance and suspense tracking system. * Basic administrative duties related to human resources, IT, security, and facilities management, such as: answering and routing phone calls, escorting guests, in-processing new personnel, burn bag destruction, resolution of IT and network issues, ordering/maintaining supplies, and managing all equipment and furniture inventory. EDUCATION AND EXPERIENCE * Bachelors degree plus at least 5 years relevant professional experience. SKILLS AND EXPERIENCE Requirements: * Top Secret clearance required at date of hire * Experience working correspondence management, task assignment and tracking, or Executive Secretariat-like functions in the U.S. government. * Must have experience with CATMS and "DoD Manual for Written Material: Examples and Reference Material (DoDM 5110.04) * Prior experience working with and/or supporting senior-level officials and knowledge of the structure and missions of the OSD and the Components. * High level of proficiency of the English language, both written and oral. * Highly proficient with the Microsoft Office Suite of applications, especially Word, Excel and PowerPoint. * Energetic and the capability to work in a fast-paced team environment, adapt to rapidly changing requirements, and multi-task capabilities. * Ability to produce quality work independently or in a group setting, provide solutions to customer issues, and solve problems quickly. DISCLAIMER: In compliance with the Americans with Disabilities Act Amendment Act (ADAAA), if you have a disability and would like to request an accommodation in order to apply for a position with ANSER, please call 703-416-2000 or e-mail . ANSER is proud to be an Equal Opportunity Employer. We seek individuals from a broad variety of backgrounds with varying levels of experience who have a desire to do meaningful work. We recruit, employ, train, compensate, and promote regardless of race, color, gender, religion, national origin, ancestry, disability, age, sexual orientation, or any other characteristic protected by law.
Posting ID: 602968588Posted: 2021-06-01Job Title: Correspondence Management Analyst Security