Administrative Assistant

Administrative Assistant

·         Report directly to the Accounting/HR Manager but will assist other management as needed.

·         Collaborate with Financial Manager to ensure daily tasks are completed.

·         Maintain daily financial transactions.

·         Assist in creating HR policies and implementation.

·         Assist department heads in training policies and implementation.

·          Assist with preparation and coordination of training workshops.

·         Assist the Accounting department with administrative tasks, to include phone calls, bank deposits, mail, etc.

·         File and organize documents and billing as needed.

·         Create new documents, forms, checklist, etc. as directed.

·         Maintain current forms, documents, folders electronically and in physical files.

·         Maintain personnel files.

·         Assist the HR Manager with employee benefit distribution and ensure all paperwork is completed in a timely manner.

·         Assist in the New Hire Orientation process.

·         Performs clerical duties: taking memos, maintaining files, and organizing documents.

Qualifications:

·         Must be detail oriented and work with a high degree of accuracy

·         Ability to prioritize and multitask

·         Strong organization and time management skills

·         Strong verbal and written communication skills

·         Must be able to follow written and oral instructions

·         Takes initiative within area of responsibility

·         Ability to work independently and as a part of a team

·         Respect for confidential information; good judgement