One of the essential and chief goals of our company is to keep our team of hardworking professionals happy and motivated. That's why we need you, a personable, enthusiastic administrative assistant who is flexible and committed to working hard. You will work hand-in-hand with our incredible team to organize, improve and implement filing systems, internal processes and client databases. You will have the exciting opportunity to foster team growth as we work to meet our yearly goals. You will be challenged positively by the high-energy environment where you will be a key player in promoting our brand and you will find the opportunity to grow and improve in your career both professionally and personally as well. If you want to play an integral role in developing customer relationships and improving business processes, Look no further! Consider working for us, this is the job you are searching for.
-Offer administrative support as needed, including (but not limited to) managing calendars, scheduling meetings, answering phones and taking detailed messages.
-Facilitate inter-departmental communication by being a liaison between upper management and employees.
-Greet clients promptly and take care of their needs in a friendly and professional manner, while determining whether it is appropriate to direct them to upper management.
-Arrange traveling details for upper management and assist in planning speaking engagements throughout the country on a quarterly or annual basis.
-Assist with filing expense reports, checking timesheets and ensuring that monthly payroll is completed accurately and on time.
-Organize and file digital and physical documents, including client interest forms, design layouts, client information and various reports.
-Follow up with existing as well as potential clients on a weekly, monthly or annual basis as dictated by management to ensure that their needs are being adequately met and to build rapport.
-Previous experience as an administrator, office assistant, data analyst or in a relevant role.
-High school diploma
-Excellent organization skills with outstanding communication and interpersonal abilities.
-Excellent knowledge and proficiency in MS Office, Excel, and office management software (ERP etc.).
-Qualifications in secretarial studies will be an advantage.