- Full-time, Part-time
- San mateo, CA 94401
Senior Manager, Portfolio and Program Management (Systems and Reporting)
BeiGene continues to grow at a rapid pace with challenging and exciting opportunities for experienced professionals. When considering candidates, we look for scientific and business professionals who are highly motivated, collaborative, and most importantly, share our passionate interest in fighting cancer.
Develop, validate and maintain project schedules within the enterprise project system.
Drive strategic team decision-making and delivery of team goals and objectives.
Champion and support process improvement initiatives and optimize process efficiency, data quality and team performance.
Collaborate with teams to deliver on commitments to the organization and to patients.
Leverage innovative tools and methodologies to implement best in class program reporting and system solutions.
Essential Functions of the job:
Create and manage reports (Smartsheet, PowerBI) to effectively communicate, track, and manage the status of the global development projects to defined attributes and milestones.
Create and update program project plans (MS Project) and SLT dashboards weekly and monthly, according to documented process and portfolio review calendar.
Administer and maintain program and project management systems (Smartsheet, MS Project).
Anticipate, identify, and resolve discrepancies in project priorities, plans, and activities in a timely fashion.
Coordinate regular team meeting schedules, draft agendas and provide meeting minutes, action items and progress reports according to project management best practices.
Develop and maintain clear and concise systems and process guidance documents for various audiences.
Support and lead process improvement initiatives, representing PPM where required e.g., PPM data quality, implementation of Clinical Data Warehouse, milestone alignment with CTMS and external data sources, budget change control, program management dashboards and reports, risk management, etc.
Identify and resolve issues and conflicts within the project team.
Identify and manage risks across the project; escalate whenever appropriate.
Develop and facilitate team planning sessions.
Bachelor's Degree, in a scientific or other related discipline
Required Experience, skills and knowledge:
Minimum of 3 to 7 years of experience in clinical and drug development in the biotech/pharmaceutical industry
Ability to leverage drug development and strong technical experience to enable robust and efficient project plan management with effective reporting and system solutions.
Excellent communicator with strong business acumen.
Proven ability to execute and perform autonomously in a fast-paced environment.
Proven ability to make sound judgments and decisions. Possess the ability to quickly assess problems/situations and provide effective resolution/solutions and raise risks and discrepancies where needed.
Proficiency in the use of Smartsheet and the MS Office Suite, including Excel and Power Point. Demonstrated strong proficiency in the use of Smartsheet, PowerBI and MS Project, with a high-level understanding of backend database structure.
Communication & Interpersonal Skills:
Excellent interpersonal skills and the ability to build and maintain positive work relationships to effectively interface at all levels across a global organization.
Demonstrated ability to consistently meet or exceed project deadlines.
Excellent negotiation skills. Flexible, high level of integrity, action- and goal-oriented. Collaborative and team oriented.
Ability to work independently and proactively manage workload and deadlines to anticipate risks and implement mitigation strategies where needed.
Logical problem-solving skills: looks beyond immediate problems and solutions to consider root causes and how long term solutions may be implemented.
Strong interest in learning and developing professional skills.
Exhibits impeccable integrity and good judgement with sensitive information.
Ethics - Treats people with respect; Inspires the trust of others; Works with integrity and ethically; Upholds organizational values.
Planning/Organizing - Prioritizes and plans work activities; Uses time efficiently. Completes administrative tasks correctly and on time. Follows instructions and responds to management direction.
Communication - Listens and asks for clarification; Responds well to questions; Speaks clearly and persuasively in positive or negative situations. Writes clearly and informatively. Able to read and interpret written information.
Teamwork - Balances team and individual responsibilities; Gives and welcomes feedback; Contributes to building a positive team spirit; Puts success of team above own interests; Supports everyone's efforts to succeed. Contributes to building a positive team spirit, Shares expertise with others.
Adaptability - Able to adapt to changes in the work environment. Manages competing demands. Changes approach or method to best fit the situation. Able to deal with frequent change, delays, or unexpected events.
Technical Skills - Assesses own strengths and development areas; Pursues training and opportunities for growth; Strives to continuously build knowledge and skills; Shares expertise with others.
Dependability - Follows instructions, responds to management direction; Takes responsibility for own actions; Keeps commitments; Commits to long hours of work when necessary to reach goals; Completes tasks on time or notifies appropriate person with an alternate plan.
Quality - Demonstrates accuracy and thoroughness; Looks for ways to improve and promote quality; Applies feedback to improve performance; Monitors own work to ensure quality.
Analytical - Synthesizes complex or diverse information; Collects and researches data; Uses intuition and experience to complement data.
Problem Solving - Identifies and resolves problems in a timely manner; Gathers and analyzes information skillfully.
Project Management - Proactively communicates changes and progress; Completes projects on time and budget.
Computer Skills - Efficient in Excel, PowerBI, Smartsheet, OnePager Pro, Sharepoint, Microsoft Word, and Outlook. Advanced capabilities in Excel, Project, and PowerBI, and Smartsheet preferred.
Other Qualifications - PMP certification a plus
Travel - As Needed
We are proud to be an equal opportunity employer and we value diversity. BeiGene does not discriminate on the basis of race, religion, color, sex, gender identity, sexual orientation, age, non-disqualifying physical or mental disability, national origin, veteran status or any other basis covered by appropriate law. All employment is decided on the basis of qualifications, merit, and business need.
- Full-time, Part-time
- San Mateo, CA 94401