Office Assistant

Job description

We are looking for a competent Office Assistant to help with the organization and running of the daily administrative operations of our office of several professionals working together to manage a group of businesses. The ideal candidate will be a hard-working professional able to undertake a variety of office support tasks and work diligently under pressure. This person will be comfortable working with a high degree of attention to detail and discretion as well as incorporating new and effective ways to achieve better results.

Responsibilities

• Perform receptionist duties including answering and routing phone calls professionally as well as greeting clients and guests
• Organize office and assist associates in scanning and filing as needed per their guidance
• Pick-up, sort and distribute mail, faxes, and packages in a timely manner
• Monitor level of supplies and handle shortages

• Resolve or contact necessary parties to schedule repairs for office-related malfunctions and respond to requests or issues
• Coordinate office cleaning with service provider and help maintain general cleanliness in between visits
• Maintain trusting relationships with suppliers, customers and colleagues

Skills

• Proven experience as a back-office assistant, office assistant, or in another relevant administrative role
• Working knowledge of office equipment

• Thorough understanding of office management procedures
• Excellent organizational and time management skills
• Analytical abilities and aptitude in problem-solving
• Excellent written and verbal communication skills
• Proficiency in MS Office and MS Outlook
• Quick Books skills would be helpful, but not necessary