Executive Director of Business Services, School District of Beloit

Our Why

The School District of Beloit proudly serves thirteen schools and over 7,000 students. Now more than ever, it is necessary for our communitys institutions and organizations to commit to being anti-racist. At the School District of Beloit (SDB), we are proud of the diversity within our organization and we acknowledge the challenges and adversity that so many of our families of color are facing. We are always committed to supporting our students, families, and staff. The Board of Education and district leaders stand against all forms of systemic and institutional racism. As an organization, we are deeply invested in our support for all of the stakeholders we are honored to serve in the Beloit community. We believe we are stronger together.

What We Do

We are fully committed to the daily practices of Diversity, Equity, and Inclusion. We model and demonstrate these practices by honoring and respecting our human differences, removing barriers and providing support for individuals to achieve their greatest potential, and ensuring each and everyone belongs. Our vision is clear: to prepare and inspire each student to succeed in life and to contribute to an ever-changing world. Our mission as an organization is to remain steadfastly committed to excellence and strengthened and enriched by diversity as we, together, prepare each student to compete, contribute, and thrive as an admirable person in a rapidly changing world, We breathe life into our mission by engaging students in a wide variety of high quality, relevant programs in partnership with families, schools, and the Stateline community.

What Youll Do

The leader in this integral position will administer and provide oversight to all business and operational priorities in an effort to provide the best possible educational services based on the financial resources available. The impact of this body of work is dynamic, as the Executive Director (ED) of Business Services will direct and coordinate broad administrative activities of the School District of Beloit having as their purpose the planning, development, and implementation of policies, programs, and practices in support of the Financial Services, Budget and Management, Purchasing, Technology Services, Building Services, Risk Management, Transportation and Food Services functions of the School District of Beloit. The ED will collaborate directly with the Superintendent of Schools and the Board of Education through districtwide planning, direction, program initiatives, benchmarking, and continuous improvement in all areas of responsibility. Support for all aspects of the areas of responsibility will be managed consistently and purposefully through the system, ensuring that protocols and best practices are the foundation for sustained excellence.

Requirements

What Youll Own

In order to ensure effective, efficient, and clear operations management and organizational functionality, the Executive Director of Business Services will focus on the following areas of responsibility:

Financial Planning, Budget Management & Financial Services

• Works with District Administrator to develop a budget calendar, prepare and oversee annual District budget, assuring sufficient cash is available to meet district financial obligations regarding the availability of financial resources and service as needed.
• Develops long-range capital budgets and advises the Superintendent of Schools and the Board of Education on budget decisions' short-term and long-term fiscal implications. Forecasts the internal and external influences on the budget with solid rationale while developing a financial model to monitor the District's financial health.
• Presents budget at Annual Meeting, prepares reports to the Superintendent and Board of Education concerning the status of all District budget accounts, per all legal requirements for budget adoption.
• Uses multiple approaches to determine reliable enrollment and personnel projections, developing multi-year budgets forecasts available to all stakeholders using the analysis of comparable data and state allocations.

Insurance & Risk Management

• Ensures that a comprehensive risk management program is in place that addresses safety and security, continuously assessing risk management programs and recommending changes consistent with district needs.
• Directs the process of selecting/employing an insurance consultant or risk manager and establishing procedures to monitor claims and injuries.
• Adheres to legal requirements for insurance coverage and administers the District's property and casualty insurance program, including maintenance of the District's property and liability, fleet, loss, errors and omissions, unemployment, workers' compensation, and student accident insurance.
• Determines risk management needs of the District, including employing an insurance consultant to assist the District in risk management needs, maintaining and updating the implementation of a districtwide safety program.
• Assesses current insurance coverage and recommends any changes consistent with district needs, filing insurance claims when appropriate.

Purchasing & Materials Management

• Develops and implements an integrated purchasing process that complies with all government regulations and adheres to a strict code of purchasing and procurement ethics. Administers the District purchasing program to assure materials are ordered, placed in service, and paid for following Board policy (e.g., requisitions, purchase orders, etc.).
• Develops and implements a program for the effective current and long-range acquisition, maintenance, repair of equipment, preparing and supervising the preparation of bids and specifications as needed.
• Develops and implements a system for the proper valuation, classification, and depreciation of fixed assets and develops and implements a system to control and account for capital assets adequately.

Cash Management, Investments & Debt Management

• Administers District's investment program, administering short-term and long-term debt, under board and state/federal regulations.
• Collaborates with the Superintendent to recommend professional advisors/contractors such as bond counsel, rating agencies, financial advisors, and underwriters.
• Develops and recommends investment policies to include investment objectives such as maximizing investment income and preserving the investment principal, including developing specifications for the selection of banking and other financial services.
• Applies various cash forecasting methods and uses appropriate types of short-term debt financing instruments available to school districts.
• Analyzes the legal constraints and methods of issuing long-term general obligation bonds, including the bond rating process and the role of the bonding attorney and rating services
• Analyzes the implications of arbitrage rules that may apply to the issuance of long-term general obligation bonds; provide for arbitrage payable when appropriate
• Prepares a cash flow analysis, including a fund balance report, for the Board of Education.

Auxiliary Services

Transportation

• Monitors the student transportation program for its safety, security, and efficiency and adjusts as needed, ensuring a comprehensive plan is in place that includes an analysis of what transportation requirements are and the basic features of a system to provide pupil transportation. Adheres to all legal requirements and adjusts as needed.
• Develops and maintains open and transparent lines of communication with parents, staff, administration, state/provincial legislatures, and the public for conveying the responsibilities, needs, and expectations of all stakeholders.
• Administers and monitors student transportation programs ensuring (where appropriate) an efficient and comprehensive routing system is developed and maintained.
• Supervises and manages outsourced IT department; develops and maintains technology plan.

Food Services

• Administers and monitors Food Services operations and adjusts as needed. Establish procedures for the implementation and operation of the Food Services program, adhere to the legal requirements, including local and national government guidelines of the Food Services program and ensures the management systems for tracking meals and inventories are in place and identify participant status.
• Ensures compliance with required nutritional value is in place, analyzes the methods available for providing food Services and identifies and recommends the most beneficial strategies for a given situation.
• Interfaces with nutrition and regulatory agencies relative to planning, conduct, and reporting of catering services programs within the school.
• Ensures adequate cash handling procedures and internal controls and management and controls inventories and procurement.

Facilities Operations & Management

• Supervises and manages all facility-related matters of the District, including Facilities Planning, Construction & Management in collaboration with the Facilities Director.
• Manages printing /copying operations as appropriate.
• Maintains textbook inventories as required by state law, when applicable.

What Skills Youll Need to be Successful

Champion for Diversity, Equity & Inclusion

In support of the districts commitment to diversity, equity, and inclusion, you openly acknowledge systemic racism, power, and privilege in organizations and are committed to dismantling inequities at every level of the organization. You collaboratively inspire and foster a culture of inclusion by building relationships across lines of difference and including the voices of those closest to the challenge the district seeks to address. You prioritize assessing organizational health diversity, equity, and inclusion performance indicators.

Timely & Purposeful Communication

You demonstrate a relentless commitment to intentional communication with stakeholders. You are equipped to navigate difficult conversations and emerging conflict with the genuine belief that it is in this essential crucible that change happens and progress is made. You are committed to transparency and authenticity in your communication with stakeholders at every level in the district. You invite, include, and engage in the spirit of equity and compassion. You cultivate trust, question assumptions, seek and understand alternative perspectives and beliefs, and address inequalities directlyespecially with respect to students and their families.

Strategic Change Leadership & Visionary Influence

You have the ability to assess and analyze organizational conditions for change by considering industry trends with a focus on SDBs unique needs. You are confident in developing and communicating goals in support of the d districts shared vision and mission. You thrive in leading organizational effectiveness by initiating, promoting, and implementing change in partnership with colleagues toward our collective north star. You lead for impact, not for attention.

Commitment to Transparency & Consistency

As an operations and organizational leader, your words and actions are consistent. You respond to external pressure in a way that inherently aligns with your ethics. You understand deeply that trust must be earned. You keep every confidence, accept responsibility, maintain transparency, and lead by example. Integrity and trust comprise the fulcrum upon which your success balances. Building and investing in relationships is at the heart of your leadership.

Benefits

What Youll Bring

• Master's degree in business administration, educational administration, human resources, finance, accounting, or a related field.
• Wisconsin Department of Public Instruction license 5008-Business Manager (or willing to obtain).
• Commitment to high professional standards and ethics.
• Documented successful school business/finance department leadership experience.
• Strong technology skills (spreadsheets, word processing, web-based programs such as Skyward, etc.) and best practice accounting and finance practices.
• Experience working with staff from various and diverse cultures and backgrounds, and the ability to create an environment that supports a multicultural community.
• Strong organizational skills, analytical, interpersonal and communication skills necessary in working with a variety of stakeholders (Board, administration, coworkers, teachers, support staff, etc.).
• Effective public relations skills.

Working Conditions & Physical Requirements

While performing the duties of this position, the employee regularly works in an office setting. Ability to work a flexible schedule as needed. The physical demands described here are representative of those that must be met by an employee to successfully perform the essential responsibilities and functions of the job and are not meant to be all inclusive. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential responsibilities and functions of the job. Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

AAP/EEO Statement

It is the policy of the District that no person may be illegally discriminated against in employment by reason of their age, race, religion, creed, color, disability, pregnancy, marital status, sex, citizenship, national origin, ancestry, sexual orientation, arrest record, conviction record, military service, membership in the National Guard, state defense force or any other reserve component of the military forces of Wisconsin or the United States, political or religious affiliation, use or nonuse of lawful products off the employer's premises during nonworking hours, declining to attend a meeting or to participate in any communication about religious matters or political matters, the authorized use of family or medical leave or worker's compensation benefits, genetic information, or any other factor prohibited by state or federal law.