Executive Assistant to COO and President - Full-time

Ref ID: 03080-0012565928

Classification: HR Coordinator

Compensation: $35.00 to $45.00 hourly

Provides assistance and support with day-to-day activities and projects for the President/Chief Operating Officer and other executive management staff as necessary

Serves as the primary point of contact for the President/COO

Answers, screens, and handles external and internal calls accurately and promptly

Interacts with community leaders, executives, staff, clients, and Wayfinders Board of Directors

Responsible for setting up and maintaining executive office files and records, including materials of a confidential nature

Responsible for completing project assignments while juggling multiple priorities

Maintains confidentiality of privileged and sensitive information

Maintains calendars for the President/COO and other executive management staff as necessary

Interprets Wayfinder policies and procedures for personnel, students, visitors, etc

Responsible for scheduling travel and meeting arrangements for executive management staff

Provides support for the Board of Directors and related board sub-committees

Assists with all pre-meeting arrangements and attends meetings as required

Accurately records and types minutes of meetings

Orders flowers, plants, etc., on appropriate occasions

Represents Wayfinder in dealing with outside agencies, including governmental agencies

Creates and maintains an atmosphere of warmth, personal interest and positive emphasis