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Verified Pay $26.09 to $37.40 per hour
Hours Full-time, Part-time
Location Riverside, California

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About this job

Budget, Personnel & Program Assistant

Job Number Full/Part Time Schedule Salary 28420182 Full Time 8AM - 5PM $56,982 - $81,683

Position Information

The Budget, Personnel and Program Assistant provides primary administrative and accounting support to the Highlander Union Building (HUB) with a focus in budgetary, billing, purchasing, and operational needs. The Budget, Personnel and Program Assistant provides proactive, high-quality, flexible and reliable support and works closely with direct supervisor, the Financial and Administrative Manager for the AVC/Dean of Students organizational unit and the HUB career staff. Responsibilities include but are not limited to: accounting and budget support, financial tracking and transacting, billing preparation and processing, maintaining billing system correspondences, performing accounts reconciliation, purchasing facilitation and processing, administrative duties and arrangements, record maintenance, and departmental payroll coordination while adhering to university policies and procedures. This position will support Highlander Union Building mission, vision, and strategic planning and provide backup support to departments within the AVC/Dean of Students organizational unit, as needed.

The full salary range for the Budget, Personnel & Program Assistant is $26.09 to $37.40 per hour. The expected pay scale for this position is $26.09 to $31.35 per hour or up to $65,458.80 annually.

Applicants must have current work authorization when accepting a UCR staff position. Currently, we are unable to sponsor or take over sponsorship of an employment Visa for staff.

As a condition of employment, you will be required to comply with the University of California SARS-CoV-2 (COVID-19) Vaccination Program Policy. All Covered Individuals under the policy must provide proof of Full Vaccination or, if applicable, submit a request for Exception (based on Medical Exemption, Disability, and/or Religious Objection) or Deferral (based on pregnancy) no later than the applicable deadline. For new University of California employees, the applicable deadline is ten weeks after their first date of employment.


Education Requirements

Degree Requirement Bachelor's Degree Preferred


Experience Requirement Five (5) years related experience or an equivalent combination of education and experience. Required

Minimum Requirements

Knowledge in processing routine accounting transactions with online financial systems, identifying account variances, researching discrepancies, and providing solutions and/or recommendations.
Skilled in data exporting, tracking, and preparation of spreadsheets, maintenance of financial transactions and documentation using Word, Excel, PowerPoint, Adobe, DocuSign, etc.
Ability to provide administrative support in an office environment such as coordinating administrative activities, meeting office supply needs, drafting and proofreading letters/memos.
Skilled in an customer service environment responding to varied customers, vendors and visitors, meeting and exceeding departmental needs of staff, students, and campus community.
Ability to process cash handling, balancing, and deposit preparation and knowledge of standard retail security policies and procedures.
Skilled in billing support related to generating invoices, accounts statements, account reconciliation, resolving account irregularities, and maintaining records.

Preferred Qualifications

Knowledge with UC online financial and payroll systems.

Additional Information

In the Heart of Inland Southern California, UC Riverside is located on nearly 1,200 acres near Box Springs Mountain in Southern California; the park-like campus provides convenient access to the vibrant and growing Inland region. The campus is a living laboratory for the exploration of issues critical to growing communities' air, water, energy, transportation, politics, the arts, history, and culture. UCR gives every student, faculty and staff member the resources to explore, engage, imagine and excel.

UC Riverside is recognized as one of the most ethnically diverse research universities in the country boasting several key rankings of which we are extremely proud.

  • UC Riverside is proud to be ranked No. 12 among all U.S. universities, according to Money Magazine's 2020 rankings, and among the top 1 percent of universities worldwide, according to the 2019-20 Center for World University rankings.

  • UC Riverside is the top university in the United States for social mobility. - U.S. News 2020

  • UCR is a member of the University Innovation Alliance, the leading national coalition of public research universities committed to improving student success for low-income, first-generation, and students of color.

  • Among top-tier universities, UC Riverside ranks No. 2 in financial aid. - Business Insider 2019

  • Ranked No. 2 in the world for research, UCR's Department of Entomology maintains one of the largest collections of insect specimens the nation. - Center for World University Rankings

  • UCR's distinguished faculty boasts 2 Nobel Laureates, and 13 members of the National Academies of Science and Medicine.

The University of California is an Equal Opportunity/Affirmative Action Employer with a strong institutional commitment to the achievement of excellence and diversity among its faculty and staff. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, protected veteran status, or any other characteristic protected by law.

For information about our generous employee benefits package, visit: Employee Benefits Overview

Job Description Details

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