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Hours Full-time, Part-time
Location Oneonta, New York

About this job

Job Description

Job Description

Date: October 30, 2023
Title: Assistant Controller

Description: Under the supervision of the AVP for Finance/Controller, the Assistant Controller is responsible for performing the accounting functions necessary to report on the financial position of the college to all interested stakeholders.  This includes recording transactions and reconciling accounts for GAAP based financial statements, compiling information for an annual IRS Form 990 tax return for exempt organizations and distributing monthly budget versus actual spending reports to departmental heads.


  • Record general ledger accounting transactions and analyze and reconcile accounts
  • Record investment transactions and reconcile permanently restricted asset accounts in the general ledger and endowment tracking software
  • Maintenance of the individual endowment account balances utilizing the endowment tracking software
  • Record pledges and pledge payments and reconcile contributions and pledges with Institutional Advancement records
  • Maintenance of fixed and leased assets and associated depreciation/amortization records
  • Compile and provide all information for the annual college income tax form 990 and 990-T
  • Reconcile and record college credit card transactions
  • Review the expenditure documentation prepared by the accounts payable specialist to ensure appropriateness and accuracy.  Physically print the checks and initiate the payment process with external vendor
  • Assist with work paper preparation and information gathering for annual financial statement audit
  • Work with Student Government Association (SGA) to monitor student organization expenditures
  • Assists with budget templates and uploading to Colleague system
  • Ability to create and maintain positive relationships with all internal and external constituents
  • Complies with all applicable College, federal, state, local and associational laws, rules and regulations.
  • Participates in significant campus activities, such as but not limited to; Welcome Weekend, True Blue Weekend, and Commencement.
  • As a representative of the College, comports oneself in a professional manner at all times, both on and off campus.
  • Additional job-related duties as assigned.

Qualifications:  Minimum requirements for this position are a Bachelor’s degree from an accredited college or university with between 3 and 5 years of experience in a similar field or position.  CPA preferred.

  • Public accounting experience in a not-for-profit arena
  • Excel and Access proficiency
  • General ledger accounting software proficiency
  • Auditing and income tax preparation skills 
  • As a representative of the College, the employee is expected to comport him/herself in a professional manner at all times, both on and off campus. 
  • Specific physical demands required by this job include close vision, and ability to sit and enter data at a computer for extended periods of time.

The college strongly recommends that all employees are fully vaccinated against COVID-19 (full course of primary vaccination plus at least one dose of a booster).

Pay Range: $68,741 - $84,102 annual salary

An independent, residential liberal arts college enrolling approximately 1,200 full-time undergraduates, Hartwick embraces the teacher-scholar model, with teaching excellence as the first priority, and seeks to recruit, retain and promote a diverse workforce. The College features a Liberal Arts in Practice general education curriculum and aspires to “be the best at melding liberal arts education with experiential learning.” 

Hartwick operates as a community of learners where there is a very real sense of belonging and connection. By joining Hartwick, you become part of a group of people who work together, share in our successes, and a celebrate our accomplishments. All positions at Hartwick contribute to the education and development of students with the opportunity to see the impact on future leaders—what you do at Hartwick really matters.

Our beautiful 425-acre campus is located in the scenic Susquehanna River valley in Oneonta, New York—a charming town near the northern foothills of the Catskill Mountains. Hartwick offers health benefits to domestic partners of employees, flexible scheduling, opportunities to engage in athletic and cultural events (concerts, exhibits, and lectures) and tuition benefits for eligible employees and their dependents.

Hartwick College prohibits discrimination on the basis of sexual orientation/preference and gender identity/expression and is an Equal Opportunity Employer, committed to broadening “the understanding, awareness, and appreciation of diversity among all members of the Hartwick community.” Women, minorities, and other underrepresented groups are especially encouraged to apply. 

Hartwick College is committed to providing a safe and secure educational and employment environment. Employment at Hartwick College is therefore contingent upon a successful background check on every new employee. Candidates to whom an offer of employment is made will be required to sign a Release of Information Form authorizing the College to conduct a thorough background check.

Hartwick College is committed to a diverse candidate pool, values an inclusive workforce and workplace environment, and wishes to minimize or eliminate the impact of implicit bias during the search and hiring process.

All applicants are asked to submit the following materials with their online applications.

  • A cover letter;
  • A resume;
  • A Diversity Statement that addresses how your past and/or potential contributions to diversity will support Hartwick College’s Diversity Statement (
  • The names and contact information for three references, with annotation regarding how the reference is related to you and your work (at least one of your references must be from a current and/or previous supervisor) 

Review of applications will continue until the position is filled.

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