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Executive assistants are talented professionals who put their best foot forward each day to support a team of executives or a top executive at a company. Different from secretaries or administrative assistants, executive assistants are trusted with private company information and personal details about the executives. Executive assistants handle a wide variety of tasks and administrative duties that include everything from managing filing systems to scheduling business trips and creating presentations. In short, an executive would be lost without their assistant.
Our company is seeking a driven, detail-oriented, multitasking master to fill the role of full-time executive assistant for our top executive team. The executive assistant is responsible for managing the day-to-day schedule of our executive team, creating detailed reports of business matters and directing problem-solving strategies for the office. For this position, the ideal candidate will be able to work well under pressure, organize complex schedules and manage important business relationships. If you’re a professional who thrives on creating thorough spreadsheets and is known for going above and beyond, this job might be for you!
Typical duties include:
Manage inbound and outbound phone calls and electronic communications for the executive office
Serve as the point of contact for all executive business relationships
Coordinate and schedule all travel arrangements for executives and executive teams
Serve as the gatekeeper for the department by greeting clients and screening appointments
Prepare detailed reports for the executive team including financial statements, expense reports, memos and invoices
Maintain inventory and ordering of all office supplies
Record and prepare meeting minutes for the board of directors
Provide all other general administrative support as needed
Professional communication skills
Customer service and office management experience
Extensive knowledge of Microsoft Office Suite
Extensive knowledge of Google G-Suite
Proactive and thorough problem-solving skills
Ability to prioritize tasks and manage a heavy daily workload
Ability to work well under pressure
Excellent organizational and time management skills
Relationship management experience
Ability to meet deadlines on short notice
High School Diploma or GED
Previous experience as an executive assistant or other relevant job experience
Depending on the city and company, executive assistants average between $40,000-$60,000 per year. In terms of financial compensation, many executive assistants are also given bonuses and commission based on their performance.
Most companies prefer executive assistants to hold a high school diploma or GED. For some positions, however, a bachelor’s degree is preferred.
Executive assistants have the opportunity for an exciting career path. Many executive assistants enjoy their work and are able to learn the trade and land promotions working as a senior executive assistant for a large corporation. Others in the role use the experience to work their way towards a management position.
Technology can manage a lot of scheduling and time management tasks that executive assistants currently take care of. According to the Bureau of Labor Statistics (BLS), the employment of executive assistants, unfortunately, is projected to decline 7% between 2018-2028, which is more than the average for all occupations.