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      Administrative Assistant

      Immersive Concepts LLC
      Chevy Chase, MD 20815
      Full-time, Part-time
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      Job Description

      Job Description

      Immersive Concepts is seeking a highly qualified individual for an Administrative Assistant position for the Center for Scientific Review (CSR), National Institute of Health (NIH).  The ideal candidate is well versed in the use of word processing and data management software, has good written and verbal communication skills, has strong organizational skills, and can work independently with minimal supervision.  Also important are attention to detail, the ability to prioritize work, and comfort in taking initiative.

       

      This position carries out complex administrative assistant functions requiring situational analysis and decision making such as coordinating meeting space arrangements.  Exercises independent judgment through making decisions based on specified policies, procedures, and guidelines. Interprets policies and guidelines and independently applies them as required in resolving complex work problems 

       

      Job Duties/Responsibilities:

      Performs IRG administrative services functions that include supporting planning, coordinating, and establishing study section and SEP work priorities; providing information to IRG staff and others about policy and procedural changes; maintaining meeting schedules and meeting schedule databases; schedules appointments and maintaining the appointment calendars for IRG chiefs; provides telephone support; maintains performance milestone databases and prepares and coordinates Grant evaluation form preparation; prepares requests for CSR staff attendance at scientific meetings, coordinates travel arrangements, and handles meeting travel reimbursement activities on behalf of CSR staff; assists new CSR staff with job in-processing activities including coordinating obtaining computer, phone, and building access; and ordering supplies.  

       

      In addition, interacts with hotels in support of IRG study session/SEP meetings including arranging hotel meeting and sleeping accommodations, soliciting service quotes from multiple hotels in accordance with meeting specifications, and coordinating signatory activities, and coordinating room setups (both audio visual and refreshment setups).

       

      Provide technical support via ZOOM for standard peer review meetings within the IRG.

       

      Provides both pre and post study session/SEP meeting support. Pre-meeting support consists of compiling and keeping meeting rosters current. Post meeting support consists of creating annotated meeting rosters for SRO review and ultimate SREA processing.

       

      Administrative Assistants also provide administrative support for the nomination slate preparation process for study sections and SEPs. These duties include identifying new and retiring study section/SEP members; collecting and compiling pertinent information for nomination slates; collecting signatures for completed slates tracking slate progress; making revisions to slates at CSR direction; and proofing and editing cover letters germane to the preparation of nomination slates.

       

      Requirements

      Technical Skills Required

      Personal Computers, Computer Peripheral Equipment, Knowledge of Microsoft Office Suite, SharePoint , ZOOM, WebEx, Cisco Jabber.

       

      Experience Required

      Between 1-5 years of experience in an administrative assistant or customer support position

       

      Education Required

      Bachelor's degree in Public Health, Business Administration, Research, or Information Technology 


      About Immersive Concepts: Immersive Concepts, LLC is a minority-owned 8(a) and HUBZone-certified multi-discipline consulting firm. We pride ourselves in providing a broad range of top quality services to our customers including IT Strategic Management Consulting, Unified
       Communications, Technical Innovation Services, Audio Visual Design and Integration, Relocation Services, and Construction. Our diverse team of highly trained, experienced and dedicated professionals bring years of experience to every project and are poised to accept and tackle the most challenging of client requirements in any field. Immersive Concepts focuses on developing it's services and products in two ways, by creating specialized solutions designed to meet our clients’ needs based on assessment results; and delivering a quality product or service that fulfills that requirement.



      In meeting each goal, Immersive Concepts is dedicated not only to the resolution of complex problems but also to providing quality and timely service. While Immersive Concepts offers a broad range of services, we provide just one standard performance: Excellence 

      Immersive Concepts is an AA/EEO Employer - Minorities/Women/Veterans/Disabled and other protected categories.

      As a government contractor, Immersive Concepts abides by the following provision.

      Pay Transparency Nondiscrimination Provision
      The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of the other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information. 41 CFR 60-1.35(c).

      Immersive Concepts LLC. is an Affirmative Action and Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against on the basis of disability. Equal Employment Opportunity Posters  If you’d like to view a copy of the company’s affirmative action plan or policy statement, please email workforce@immersiveconcepts.com.  If you have a disability and you believe you need a reasonable accommodation in order to search for a job opening or to submit an online application, please e-mail workforce@immersiveconcepts.com or call toll-free (855) 513-8500. This email and phone number is created exclusively to assist disabled job seekers whose disability prevents them from being able to apply online. Only messages left for this purpose will be returned. Messages left for other purposes, such as following up on an application or technical issues not related to a disability, will not receive a response.

      Posting ID: 596122614Posted: 2021-01-22