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                Office Manager / Executive Assistant

                Facilities Development Corporation
                Reston, VA
                Full-time, Part-time
                Similar jobs pay $52.16 - $79.35

                Job Description

                Job Description

                 OFFICE MANAGER/EXECUTIVE ASSISTANT

                BASIC FUNCTION:

                The Office Manager/Executive Assistant will provide support in the day-to-day operations of FDC and provide backstopping to President and Operations Manager.

                REPRESENTATIVE DUTIES:

                 Executive

                • Maintain the smooth and efficient operations of the office
                • Maintain office services by organizing office operations and procedures
                • Participate in planning and execution of strategy for future development of office
                • Perform related duties and responsibilities as required to meet company objectives
                • Executive assistance to President and Operations Manager
                • Involved in all aspects of day to day business operations
                • Ensure the daily administration functions are complete and accurate

                Administrative

                • Receive phone calls, deliveries & visitors
                • Track in/out of employees
                • General day-to-day office assistance
                • Drafting and formatting of  documents, as well as quality control over outgoing documents
                • Photocopying
                • Maintain Shared Calendar in Outlook
                • Research/info searches/data calls
                • Monitor and report office and facility needs
                • Develop office order request
                • Office errands – proposal delivery, document pickup

                Marketing & BP

                • Search, track and maintain databases
                • Assist with proposal preparation & production

                Industrial Security

                • Provide programmatic backstopping for security processing.
                • Packaging of classified documents for shipping
                • Help maintain industrial security posture; end of day checks.

                Employee Assistance

                • Assist and coordinate employee travel requirements
                • Assist out-of-office employees with work/supply/assistance requests

                Technology

                • Basic tech support
                • Troubleshoot and call in copier and computer maintenance issues
                • Track technology distributions to employees

                Other

                • Small projects as requested

                KNOWLEDGE AND ABILITIES:

                 Strong interpersonal, verbal and written communication skills

                • Excellent time management, organizational and multi-tasking skills
                • Strong knowledge of MS Office and Adobe
                • Advance problem solving skill and proven time management
                • Ability to work in a fast-paced team environment
                • Ability to quickly learn new company specific software

                TRAINING, EDUCATION AND EXPERIENCE:

                •  Bachelor’s Degree and 5-years related job experience
                • or 10-years equivalent experience in lieu of Degree

                 

                LICENSES, CLEARANCE LEVEL AND OTHER REQUIREMENTS: 

                •  SECRET Clearance or ability to obtain
                • This position is not eligible for telecommuting considerations.
                • Valid driver’s license

                Company Description

                Facilities Development Corporation (FDC) is a general contractor and builder serving U.S. Government clients at their facilities Stateside and overseas. FDC is verified Service Disabled Veteran Owned Small Business with offices in Reston and Dulles, Virginia. FDC is a 28-year old company that specializes in work for U.S. Government clients with secure construction and security needs.
                Posting ID: 546541181Posted: 2020-06-04