237143 Executive Administrative Assistant Jobs

Trucking Administrative Services, LLC is looking for an experienced Administrative Assistant to join our team in Benton, AR. The Administrative Assistant will work to support the daily operations of the office. The Administrative Assistant will provide a full range of administrative, clerical, and office support. This position is a very important with lots of responsibilities. The Administrative Assistant’s primary role is to provide assistance and support to their immediate supervisor or owner. The candidate must be highly organized individual who is able to multi-task independently and as a team. The Administrative Assistant must be self-motivated, and a quick learner. Strong oral and written communication and PC skills are required. Experience with Microsoft Word, and Excel is a must.

The position is part-time to full time and requires approximately 25 - 35 hours a week. The hours depend on task which needs to be accomplished. Part-time position may turn into full-time position as the business grows. *Must pass a criminal check and drug test. Pay starting at $10.00, negotiable depending on experience. 

Required duties include but not limited to the following

• Type reports and other documents
• Trucking Compliance
• Back-up Dispatching
• Maintain office files
• Record keeping
• Maintain driver files
• Run reports
• Data entry
• Filing
• Fill out and maintain contracts and insurance applications
• Sign load confirmations
• Invoicing (including billing issues)
• Assist the company owner as needed with all assigned task
• Keep track of monthly and quarterly reports (mileage & fuel)
• Draft and send letters as needed
• Keep accurately and orderly filing systems both with paper and electronic files
• Monitoring and responding to customer inquiries via email and social media outlets
• Contact prospective customers, draft and send material to prospective customers
• Must be willing to learn trucking rules and regulations
• Other office duties as requested 

Requirements:

Work Experience: 1 year experience preferred in trucking administrative or trucking office environment. Some knowledge in being a broker agent, dispatching, and insurance would be helpful.

Skills: Quick to learn, very detailed oriented, responsible, research, prepare reports, analyze data, technique and methods, oral and written communication, able to multi-task, highly organized, computer skills, and efficient in typing.

Microsoft Office: Intermediate excel and word, other software may be required to learn at a later time.

Education: Associate’s degree in a business or equivalent related work experience.

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