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Now Hiring - Assistant Manager

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0.8 miles Full-time, Part-time

Executive Assistant - Senior with Security Clearance

Pacific Architects and Engineers LLC (PAE LLC)
Chantilly, VA 20151
Full-time, Part-time
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Job Description

Supporting the Most Exciting and Meaningful Missions in the World Executive Assistant - Senior Overview: The Executive Assistant manages the overall workflow and coordination of a senior level office. Work includes scheduling, managing, and disseminating Senior Executive(s) calendar(s); controlling access to the Senior Executive(s); and preparing correspondence. This position requires wide latitude of discretion regarding workflow and priorities, in addition to in-depth knowledge of various executives' styles, methods of operation, and authorities. Positions at this level are expected to interact with high-ranking officials within the NRO and throughout the IC, Congress, the White House, and the private sector. Intrinsic to the Executive Assistant's work is knowledge of the NRO, the IC, and other Government agencies. Tasks: * Answer and place telephone calls, direct calls, take messages, and follow-up accordingly
* Maintain an efficient office environment to include assisting in the ordering of supplies/equipment, arranging for office equipment repairs, coordinating office renovations, and participating in event planning
* Prepare read-ahead material for Senior Executives
* Receive, sort, and screen incoming mail; categorize, prioritize and prepare responses for Senior Executive signature
* Summarize correspondence, highlight key issues or topics of interest, and follow up to ensure proper and timely response
* Manage the workflow of multiple matters, within a continuously adapting schedule, for the assigned Senior Executive
* Prepare and review non-routine letters, memos, documents, and various reports for Senior Executive signature to ensure compliance with NRO correspondence guidelines
* Prepare to host Senior Executive visitors to include passing security clearances and
* escorting
* Update and maintain records and files using the NRO enterprise records management system
* Maintain an awareness of internal structural levels and hierarchy within the
* organization
* Assist and relieve the assigned Senior Executive of a variety of complex executive office support functions
* Manage all aspects of Senior Executive daily agenda to.include scheduling appointments, preparing travel itineraries, schedule Very Important Person (VIP) parking, and making arrangements
* Research and prepare background information on meeting attendees and/or topics of interest for the meeting
* Process travel accounting/vouchers
* Disseminate schedule to appropriate staff and act as a liaison between the Senior Executive and others
* Develop creative approaches and alternatives to the resolution of issues and problems Qualifications: * Candidate must possess TS/SCI security clearance with polygraph at time of application. * Demonstrated ability in oral and written communication skills sufficient to compose and deliver clear and concise responses
* Demonstrated knowledge of proper English usage, spelling, grammar, punctuation and sentence structure to ensure that written materials prepared and reviewed are complete, succinct, and formatted correctly
* Demonstrated experience adapting to a rapidly changing work environment while maintaining flexibility and versatility
* Demonstrated experience working with senior executives at multiple organizational levels
* Demonstrated experience in the use of Microsoft Office and standard computer applications Experience and Education High School diploma or GED Equivalent and 10 years of relevant experience OR Desired Experience and Education Bachelor's Degree (in any discipline) and 5 years of relevant experience PAE is proud to be an Equal Opportunity Employer. Our hiring practices provide equal opportunity for employment without regard to race, religion, color, sex, gender, national origin, age, United States military veteran's status, ancestry, sexual orientation, marital status, family structure, medical condition including genetic characteristics or information, veteran status, or mental or physical disability so long as the essential functions of the job can be performed with or without reasonable accommodation, or any other protected category under federal, state, or local law. EEO is the Law Poster EEO is the Law Poster Supplement
Posting ID: 603278217Posted: 2021-02-18