000801Position Classification Title:
Accountant (Journey)Position Type:
UNC Greensboro, located in the Piedmont Triad region of North Carolina, is 1 of only 57 doctoral institutions recognized by the Carnegie Foundation for both higher research activity and community engagement. Founded in 1891 and one of the original three UNC System institutions, UNC Greensboro is one of the most diverse universities in the state with 20,000+ students, and 3,000+ faculty and staff members representing 90+ nationalities. With 17 Division I athletic teams, 85 undergraduate degrees in over 125 areas of study, as well as 74 master's and 32 doctoral programs, UNC Greensboro is consistently recognized nationally among the top universities for academic excellence and value, with noted strengths in health and wellness, visual and performing arts, nursing, education, and more. For additional information, please visit uncg.edu and follow UNCG on Facebook, Twitter, and Instagram.Primary Purpose of the Organizational Unit:
The Office of the Controller (Controller's Office) is an administrative department within the Division of Finance and Administration. The University Controller is the department head for this office which has 40+ employees and is comprised of three units: (1) General Accounting, Accounts Payable, and Systems and Financial Reporting (2) Payroll, and (3) Cashiers and Student Accounts.
The primary purpose of the financial Accounting Section of the Controller's Office is to provide timely and accurate financial accounting financial information to the University community and outside users as well as to record, track, and safeguard the University's Fixed assets. These functions are critical to the University. Management requires timely and accurate financial information for both short-term and long-term strategic planning and decision making. Outside users of this information include state agencies that monitor and approve funding for University operations.
On a daily basis, cash requirements must be submitted promptly in order for the state to approve funds for accounts payable, capital improvement, and payroll activity.
The Fixed Assets Section of the Controller's Office is responsible for the timely and accurate maintenance of the University's fixed asset accounting and control records as directed by University and State policies. The information generated and prepared by the Fixed Assets Section is used in the preparation of the annual financial report, the computation of overhead rates, the computation of adequate insurance coverage and the computation of losses by fire or theft.Position Summary:
The first dual primary purpose of this position is to provide support and maintain accurate fixed asset records for the Fixed Assets section of the Controller's Office. This position provides accounting support by analyzing and computing cost and confirming that new items meet the current state capitalization standards for addition to the Fixed Assets System, creating journal vouchers to correct capital expenditure accounts, performing Write-Off adjustments for any disposed capitalized assets, tagging of new assets, and conducting the required annual inventories. This position provides other technical support by utilizing a specialized barcode label software and printer, performs all scanner downloads to and from the handheld scanners into Banner Finance, runs exception reports, processes, and posts scanned data to Banner Finance.
The second dual primary purpose of this position is to assist/support the Finance Manager and the Financial Accounting Manager with Cash Management duties for the University which includes funding the payroll and accounts payable disbursing accounts, processing cash receipt/cash disbursement items/cash transfers on the Office of the State Controller's Cash Management Control System (CMCS) and the Office of the State Treasurer's Core Banking System, processing of Journal Voucher requests received from departments, along with maintaining Excel spreadsheet summaries of transactions for each budget code. Each budget code must be reconciled to CMCS and BANPRD monthly.
An additional responsibility of this position is to assure the timely and accurate maintenance of the University's fixed asset system. The position reports to the Finance Manager. This position assists departments with determining appropriate accounts to use for purchases. The position assists the Finance Manager in conducting training workshops for departmental staff and campus users.Minimum Qualifications:
Bachelor's degree with 12 credit hours of accounting coursework; or Associate's degree in accounting; or Associate's degree in business or related discipline with 12 credit hours of accounting coursework; or equivalent combination of training and experience. all degrees must be received from appropriately accredited institutions.Preferred Qualifications:
If no applicants apply who meet the required competency level and training & experience requirements, then management may consider other applicants. Salary would be determined based on competencies, equity, budget, and market considerations.Special Instructions to Applicants:
Applicants must complete and submit an electronic application for employment to be considered. Resumes will not be accepted in lieu of completing an electronic application. The application must be completed in full detail for your qualifications to be considered.
Applicants are required to upload the following documents with their electronic application:
Applicants are required to upload a list of references of at least three (3) professional references that includes:
Applications are not successfully submitted until an online confirmation number has been received at the end of the application process.Recruitment Range:
$56,362 - $58,305Org #-Department:
Fixed Assets - 56206Work Hours of Position:
Standard hours are 8 A.M - 5 P.M., M-F; some overtime is requiredNumber of Months per Year:
Administrative & ManagerialCareer Banded Title:
ExemptSalary Grade Equivalency:
Financial Monitoring and AnalysisEssential Tasks:
• Calculating and processing Write-Off adjustment transactions from various sources: Disposal of Assets from General Ledger using the eDisposal Form as documentation.
• Reviewing and reconciling financial data for determination of assets; identifying variances; and developing corrective action in identifying new asset data that feed on the FFPOEXT.
• Analyzing account codes for accuracy and calculating adjustments to correct expenditures account codes on assets.
• Computing total costs of assets, including all components of the item, shipping, handling, freight, etc. to be recorded in the Banner Finance FFAMAST form, and capitalized in the General Ledger.
• Preparing and processing journal entries to correct charges between Organizational expenditure accounts monthly.
• Reviewing and approving requisitions in eMarketplace to ensure purchases are accurately coded to correct expense accounts; and working with the departments to correct when needed.
• Maintains logbook of unique asset number assignment for each new asset.
• Reconciles Write-Off Adjustment to a Daily Asset Log and runs various reports to confirm transactions in Fixed Assets module match General Ledger.
• Assist in the Daily Cash process in CMCS system and the Daily Cash Sheet. Verify requisitions and transfers are recorded accurately. Verify the allotment balance for each budget code will cover transactions as needed.
• Provide support in processing of journal entries sent to Cash Management email.
• Provide support for Cash Management in processing various cash entries during 13th month and financial reporting season.
• Review internal controls for the fixed asset section and recommend improvements/changes as needed.
• Annual updates to BDM electronic filing of all Fixed Asset records.
Knowledge - ProfessionalEssential Tasks:
• Apply general knowledge of generally accepted accounting principles, practices and reporting guidelines when preparing new assets and preparing journal vouchers to correct expenditure accounts on purchases.
• Apply general knowledge of applicable information technology by using Banner, WebFocus, electronic Inventory Software for tracking assets, CMCS, Core Banking, Excel, Word, and other software packages.
• Apply knowledge and understanding of various tables and processes in Banner related to fixed assets, purchasing and accounts payable to facilitate the preparation of recording fixed assets in a timely and accurate manner. Demonstrating expertise in a specialized software program unique to a department or unit.
• Routinely using applications not included in Microsoft Office Suite.
• Running Banner FFPOEXT extract processes and report daily. Access FOIDOCH to confirm fixed asset purchases and to correct data.
• Entering information into Banner Financial forms; constantly accessing Banner Financial for information-Account and Purchasing.
• Creating and maintaining intricate spreadsheets in Excel.
• Maintain bar-code software/equipment and updates along with IT staff.
• Maintain electronic Inventory Software used for Inventory Audits.
• Frequently using web for research; creating ad-hoc and running WebFocus Reports.
• Each month reconcile the fixed asset system to the fixed asset Daily Asset Log.
• Using BDM to maintain updated electronic files for all Fixed Asset records.
Customer Service/Communication and Interpersonal SkillsEssential Tasks:
• Prepare and update PowerPoint presentation as needed for fixed asset workshops.
• Develop effective working relationships to foster organizational success by working with the accounts payable staff, Provost Office staff, IT staff, and other offices on campus, as well as the Associate Vice Chancellor for Finance and Assistant Vice Chancellor for Finance, to facilitate the fixed asset functions of bar-code tagging and inventory of assets.
• Clearly communicate with departmental staff about needs related to fixed assets or cash management; Providing accurate information and explanations based on policy guidelines.
• Explain policies and procedures to meet the specific needs. Presenting various options when no one answer is clear.
• Assisting with form completion.
• Responding calmly to people under stress or expressing displeasure; Using interpersonal skills to effectively communicate.
• Independently resolving customer problems by reliance on extensive program knowledge; providing factual or procedural information.
• Convey in a clear, concise, and organized manner to the Finance Manager any issues which are complex in nature so such issues can be discussed and resolved.
• Send reconciliation with appropriate documentation to the Financial Manager.
Decision Making and Problem SolvingEssential Tasks:
• Identify and recognize routine issues in the capitalization of fixed assets and the inventory process. Consult with the Finance Manager on issues which are not routine.
• Determine where to research to find answers to routine issues, to include training manuals, State and Federal guidelines and Standards, GAAP and GASB.
• Understand how to research journal entries to verify JV requests for reclasses and transfers.
Professional KnowledgeCompetency Description:
Thorough knowledge of generally accepted accounting principles and their application to cost, governmental accounting, and non-governmental accounting. Knowledge of program specifics.
Thorough knowledge of applicable information technology to perform accounting duties. May require ability to develop and implement system changes.Competency Level:
Financial Monitoring and AnalysisCompetency Description:
Ability to compile, monitor, examine, and audit moderately complex financial statements/reports/accounts or budget codes for accuracy, integrity, and conformance to accounting and program guidelines.
Ability to develop, evaluate, and implement changes to accounting systems and processes.
Ability to identify substantive issues and thoroughly and accurately research and analyze them. May require the ability to design data collection, reporting tools, and financial models.
Ability to prepare, disseminate, and interpret financial reports. Ability to serve as a technical advisor on fiscal management and reporting issues.
Ability to identify changing requirements and problems regarding management needs, fiscal procedures, account structures or reports, and accounting systems.
Ability to recognize and respond to unusual activity. May require the ability to make corrections related to unusual activities.
Ability to evaluate systems of control and recommend improvements/changes.Competency Level:
Decision Making and Problem SolvingCompetency Description:
Ability to assess and resolve unprecedented problems that require research and review of policy, procedures, and regulations.
Ability to apply judgment for problem resolutions or program requirements based on delegated authority.Competency Level:
Communication and Interpersonal SkillsCompetency Description:
Ability to prepare written and/or technical products following standard guidelines.
Ability to provide appropriate documentation to support conclusions. Ability to review and edit the work of others.
Ability to convey and/or consult on issues of a moderately complex nature in a clear, concise, and organized manner.
Ability to establish effective working relationships that foster organizational success.
Ability to modify delivery, language, or content to suit the characteristics and needs of the audience.Competency Level:
Hand Movement-Repetitive Motions - O, Hand Movement-Grasping - F, Holding - F, Finger Dexterity - C, Reading - F, Writing - O, Eye-hand coordination - O, Vision-Preparing/Analyzing figures - F, Vision-Visual inspection - O, Hearing - F, Talking - F, Standing - R, Sitting - F, Walking - F, Lifting-0-30 lbs. - R, Pushing/Pulling - R, Climbing-Stairs - R, Bending - R, Reaching - FWork Environment:
Inside - F, Outside - O, Ventilation ConditionsDust - R, Ventilation ConditionsFumes - R, Ventilation ConditionsChemicals - R, Ventilation ConditionsGases - R, Exposure to potential Hazardous Conditions - R, Overtime - O