438 Keller Williams Capital Partners Jobs

Job Description

Our top producing real estate team is looking for a motivated and organized administrative coordinator to join our growing team. The ideal candidate will be outgoing, extremely organized, have a positive attitude and have excellent customer service skills.  Relationships are our business, so your professionalism and reliability are imperative. Applicants must be willing to grow in the position and will be required to attend training to expand on their skills and knowledge.  If this job sounds like a great match for you, apply today!

Responsibilities

• Manage and complete daily marketing and transactional tasks in client relationship database

• Respond to client needs promptly

• Input and maintain listing and contract documents for each property in the online database systems 

• Monitoring and notifying clients and agents of important deadlines with a positive attitude to convey our team culture

• Schedule necessary appointments with all parties, including open houses, inspections, walkthroughs, and closings

• Coordinate all documents, inspections, repair receipts, and other transaction information with closing office

• Audit documents and files for necessary information and signatures to be submitted to the broker for file compliance

• Assist in the preparation of regularly scheduled mailings and reports

• Produce marketing materials including flyers, online marketing, social media posts, etc. to continuously build our brand

• Assist the team in facilitating local and virtual events to build on the relationship with our clients

Qualifications

• Administrative experience (preferred)

• Customer service experience (preferred)

• Excellent written and verbal communication skills

• Possesses a good understanding of Word/Google Docs, Excel/Google Sheets, and customer database systems

• Strong attention to detail with problem solving skills

• Excellent organizational skills with the ability to coordinate multiple files

• Professional attitude and the ability to maintain confidentiality

• Ability to work independently and as a team member