4 Kobalt Construction Jobs

The Office Administrator will organize and coordinate office tasks and procedures, in order to ensure organizational effectiveness, efficiency and safety. The Office Manager is responsible for developing interoffice communication protocols, streamlining administrative procedures, office staff supervision and task delegation.

Seeking an energetic professional who doesn’t mind wearing multiple hats. Experienced in handling a wide range of administrative and executive support related tasks and able to work independently with little or no supervision. Well organized, flexible and enjoys the administrative challenges of supporting an office of diverse people.

Responsibilities:

• Manage executives’ schedules, calendars and appointments

• Coordinate schedules, appointments and bookings

• Handle customer inquiries and complaints

• Point person for mailing, supplies, bills and errands

• Organize and schedule meetings and appointments

• Partner with HR to maintain office policies as necessary

• Organize office operations and procedures

• Allocate tasks and assignments to staff and monitor their performance

• Assign and monitor clerical, administrative and secretarial responsibilities and tasks among office staff

• Perform review and analysis of special projects and keep the management properly informed

• Responsible for recruiting staff and providing orientation and training to new employees

• Remain updated on technical and professional knowledge by attending educational workshops, joining professional associations, building networks with fellow professionals, and reviewing of industry publications

• Participate actively in the planning and execution of company events

• Responsible for developing standards and promoting activities that enhance operational procedures

• Allocate available resources to enable successful task performance

• Coordinate office staff activities to ensure maximum efficiency

• Evaluate and manage staff performance

• Design and implement filing systems

• Ensure filing systems are maintained and current

• Establish and monitor procedures for record keeping

• Ensure security, integrity and confidentiality of data

• Design and implement office policies and procedures

• Analyze and monitor internal processes

• Implement procedural and policy changes to improve operational efficiency

• Prepare operational reports and schedules to ensure efficiency

Requirements:

• Proven office management, administrative or assistant experience

• Strong organizational and planning skills

• Knowledge of office management responsibilities, systems and procedures

• Excellent time management skills and ability to multi-task and prioritize work

• Attention to detail and problem solving skills

• Excellent written and verbal communication skills

• Proficient in MS Office, Apple Devices

• Knowledge of accounting, data and administrative management practices and procedures

• Knowledge of clerical practices and procedures

• Computer skills and knowledge of office software packages

Office Administrator key skills & proficiencies:

• Communication

• Attention to Detail

• Planning and Organization

• Decision Making

• Problem Solving

• Adaptability

• Time Management

• Accuracy

• Initiative

• Integrity

• Teamwork

• Supervising

• Developing Standards

• Process Improvement