34274 Periscope Technologies Inc Jobs

Facet Technologies, Inc. has an immediate position for a skilled Administrative Assistant in the Peoria area.  Applicants should excel in providing top notch customer service and enjoy a fast-paced environment.  We offer a generous compensation package with excellent benefits!  Apply today.

Essential Job Duties and Responsibilities 

·        Provides administrative support to Senior Management Team by preparing and editing communications, coordinating meetings, disseminating information to staff and clients, and assisting in creating presentations.

·        Provides office coverage by assisting in administrative duties such as phone coverage, processing mail, reporting, filing, emails, and other day to day duties.

·        Maintains a friendly and professional environment by greeting and assisting visiting colleagues, vendors, clients and customers. 

·        Assists with developing presentations by assimilating and compiling specific and necessary data.

·        Organizes group meetings by participating in scheduling dates, notifying participants, preparing agendas and arranging refreshments.

·        Ensures complete record of meetings by acting as recording assistant.

·        Event coordinate for special functions for staff, community or client functions.

·        Compiles information by reviewing and disseminating incoming mail, prioritizing and categorizing documents for signature, and maintaining confidential files for document retrieval.

·        Maintains customer confidence and protect operations by keeping proprietary information confidential.

·        Research and compiling data and inputting into presentation, spreadsheet or reports as assigned by immediate supervisor.

 Skills, Knowledge and Abilities

·        Well-organized, detail-oriented, and able to handle a fast-paced work environment

·        Accurate typing

·        Excellent written communication and verbal communication skills

·        Strong computer skills including proficiency with Microsoft Word, Excel, PowerPoint, Outlook, Publisher and web-browsers

·        Strong prioritization skills

·        Analytical skills

·        Experience with Accounting software (preferably QuickBooks) helpful

·        Flexible and adaptable, able to change and alter according to changes in projects or business environment

·        Experience with inventory/purchasing tasks preferred not required

Minimum Qualifications

Education Level: (Required): High School Diploma, some college helpful but not required.  Prefer 2-3 years of experience in administration, preferably within the technology industry or involving direct support of senior staff and direct contact with clients, vendors, and customers.