Family owned business has an immediate opportunity for a highly organized and self-motivated Receptionist Office Assistant. It is a key position that reports directly to the Office Manager and supports all aspects of the daily operations.
KEY RESPONSIBILITIES for the Receptionist/Office Assistant include but are not limited to the following:
Oversee and operate multi-line phone system.
Answer all calls and route to appropriate personnel.
Grant access for incoming suppliers & customer traffic.
Perform general office duties.
Operate office equipment.
Type documents/letters, spreadsheets, data entry, etc.
Responsible for Copying, Scanning, Filing and faxing, documents.
Prepare and process Inside/Outside sales orders.
Receive Inbound /Outbound Merchandise.
Distribute Sales/Marketing materials.
Count an Track Warehouse Physical Inventory.
Support Inventory process.
Maintain Employees inventory.
Maintain system for will calls, service, sales and credit departments.
Invoice preparation & tracking for vendors/clients.
Send/Receive/Distribute/Track Federal Express and UPS and USPS packages.
Assist with payroll process.
Application collection for Human Resources.
Excellent verbal and written communications in both ENGLISH and SPANISH.
Ability to oversee and operate multi-line phone system.
Courteous, posses excellent interpersonal skills and ability to work with people of all levels.
Must be able to manage time and handle multiple tasks at the same time.
Ability to handle routine and non-routine tasks.
Ability to respond to common inquiries or complaints from customers.
Computer proficient. (data entry, spreadsheets, e-mail and word processing.)
Dress in a professional manner.
Punctual and Reliable.
This job description is not all-inclusive. Additional responsibilities will be determined by the Office Manager, based on business needs.
Must be available Nights, Weekends or Holidays if needed.
Usual Working Hours Monday thru Friday 8:00 am-5:00 pm.
Paid Sick Days
Profit Sharing Retirement Plan