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                        Administrative Assistant

                        SEA, Ltd.
                        Tampa, FL 33601
                        Full-time, Part-time
                        Similar jobs pay $25.38 - $66.34
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                        Job Description

                        Job Description

                        SEA, Ltd. is a national forensic engineering firm, celebrating its 50th year this year!Established in 1970, S-E-A, Ltd. is a recognized worldwide leader in forensic analysis, product testing, and investigation. Our firm provides a wide range of services to reveal the cause of product, material and/or structural failures. Our engineers and investigators serve nationally and internationally as analytical litigation experts. To learn more about S-E-A, please visit our web site at www.SEAlimited.com.

                        *PLEASE NOTE THAT THIS IS A 90 TEMPORARY TO HIRE OPPORTUNITY (permanent opportunity; 90 day probationary period).

                        Essential Job Functions & Responsibilities:

                        • Primary support person for engineers/investigators in scheduling and tracking incoming and ongoing projects
                        • Primary support person for Senior Business Development Associate and local Sales Associate in scheduling and tracking incoming projects, leads, and sales efforts via software (Salesforce at the present) OR a team of engineers
                        • Responsible for accounts receivable collections for evidence retention fees and invoices under $10,000
                        • Responsible for document proofreading and letter composition
                        • Maintaining and coordinating engineer's schedules of site inspections, depositions and changes to trial schedules
                        • Processing site inspection photos and data files on SD cards and/or flash drives in addition to files uploaded to a virtual file location
                        • Research property records and communicate with building departments
                        • Handles verbal and written client communications
                        • Maintains electronic and physical office files and databases
                        • Assist in annual file archival/purging process, including moving physical files from one location to another within the office
                        • Spreadsheet creation, data entry and manipulation
                        • Handles meeting and lab exam scheduling
                        • Provide support for performing conflict checks
                        • Direct/usher guests, clients to the warehouse/lab as needed
                        • Interact with office maintenance workers. Direct/usher them to the warehouse/lab as needed
                        • Regular and predictable physical presence in the office

                        Position Requirements:

                        • Bachelor's degree preferred, or commensurate experience
                        • Executive Assistant, Paralegal or Legal Assistant experience highly preferred
                        • High level of proficiency in MS Office (Word and Excel; PowerPoint) and Outlook
                        • Proficiency in Salesforce, Teams and Zoom preferred
                        • A minimum of five (5) years of professional experience
                        • Must be comfortable with working in an office setting that is open to the public
                        • Must have strong organizational, interpersonal, communication, time management and multi-tasking skills
                        • Excellent writing skills and proofreading skills
                        • Very detail oriented

                        Physical Requirements:

                        • Ability to communicate effectively with colleagues and clients
                        • Ability to answer phones
                        • Ability to maneuver around the office and navigate stairs
                        • Ability to walk approximately 500 feet to warehouse
                        • Ability to carry/lift 50 lbs
                        • Ability to file and carry folders
                        • Ability to bend and/or bend and lift
                        • Ability to use a computer/keyboard and hold a telephone receiver while talking and taking notes

                        EEO-M/F/Disabled/Vets

                        Posting ID: 594147510Posted: 2021-01-27