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                          Administrative Support Specialist

                          Inside Higher Ed
                          Charlotte, NC 28223
                          Full-time, Part-time
                          Similar jobs pay $16.21 - $22.31
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                          Job Description

                          Position Information

                          Vacancy Open toAll CandidatesEmployment TypePermanent - Full-timeIf time-limited, note appointment end dateHours per week40Months per year12Position Number007823NC Salary Grade Equivalency61Classification TitleAdministrative Support Specialist - JourneyWorking TitleAdministrative Support SpecialistSalary Range$36,121 - $36,388Anticipate Hiring Range$36,121 - $36,388FLSA StatusNon ExemptDivisionAcademic AffairsDepartmentUniversity College (Adm)Work UnitUndergraduate EducationWork Schedule

                          8:30 am - 5:30 pm; Monday - Friday

                          Primary Purpose of Position

                          To support the Office of Undergraduate Education's Business Officer regarding financial and budget transactions.

                          Minimum Education/Experience

                          Graduation from high school and demonstrated knowledge, skills, and abilities gained through three years of specialized office experience or an equivalent combination of education and experience.

                          Essential Job Duties

                          Assist Business Officer with the preparation of all Undergraduate Education Unit budgets for the annual Budget Presentation. Monitor and reconcile multiple budgets (General, Non-General and Grants) for the Unit; process Financial transfer request (FTRs)internally and externally across campus to provide resources for programming; produce weekly expenditure and monthly budget reports. Review /approve 49erMart orders and Facilities Management requests; Create /coordinate google forms to process Electronic Personnel Action Forms (EPAFs); Process /submit Employee & Student Direct Payment Request (ESDPR) Travel reimbursements, Electronic Check (eCR), etc). Format Labor Distribution reports for distribution across the Unit. Keep abreast of all financial policies, regulations, and processes.

                          Other Work Responsibilities

                          Occasionally, process and tracks purchases in 49erMart in the absence of other administrative staff within the Unit. Monitor Purchasing Card (P-card) expenses for the Unit using BOA Works program. Will attend Business Update meetings.

                          Departmental Preferred Experience, Skills, Training/Education

                          •Three years' experience in a College, University or Cooperate Environment.
                          •At least intermediate proficiency Microsoft Office Suite, and Google Apps.
                          •Experience with Banner Finance, FTRs, Banner Student, EPAFs, 49erMart, and other related software
                          •Excellent administrative and organization skills.
                          •Ability to support business functions and follow established processes internally and externally.
                          •Ability to work cooperatively with others
                          •Associate Degree in a business related field or a minimum of 18 credits in Accounting.

                          Necessary Licenses or CertificationsWork Location2100 ColvardPosting date09/16/2020Closing date09/29/2020Proposed Hire Date10/16/2020Contact InformationSpecial Notes to Applicants

                          • Applicants will be requested to complete a work sample prior to being offered an interview on-campus.
                          • Please submit a resume and cover letter with your application. These documents will be used to evaluate your written communication skills as well as supporting documents of your knowledge, skills, abilities, education and professional experience.
                          • Please ensure your full range of knowledge, skills, abilities, experience and education are listed on your application. Do not write 'see resume' on your application when completing the job duties section.
                          • If you answer the questions at the end of the application, please ensure your application reflects the knowledge, skills, abilities and experiences to support your answers (see job duties section of previous employment).
                          • Failure to answer the questions at the end of the application will not preclude your application from being considered but may result in your application not receiving full consideration of your knowledge, skills, and abilities.

                          Posting Specific Questions

                          Required fields are indicated with an asterisk (*).

                          1. * How did you hear about this employment opportunity?
                            • UNC Charlotte Website
                            • HERC Job Board
                            • Inside Higher Education
                            • Circa (formerly known as Local JobNetwork)
                            • Another Website
                            • Agency Referral
                            • Advertisement/Publication
                            • Personal Referral
                            • Other
                          2. Where did you learn about this posting?

                            (Open Ended Question)

                          3. Do you have professional experience working with University Budgets? If yes, please explain your experience.

                            (Open Ended Question)

                          4. Do you have experience using Banner Finance? If yes, please explain your experience.

                            (Open Ended Question)

                          5. Have you completed any training or do you have any experience with Microsoft Office Excel?
                            • No
                            • Yes, Beginner Level
                            • Yes, Intermediate Level
                            • Yes, Advanced Level
                          Applicant DocumentsRequired Documents
                          1. Resume / Curriculum Vitae
                          2. Cover Letter / Letter of Interest
                          3. Contact Information for References
                          Optional Documents
                            Posting ID: 574994337Posted: 2020-09-27