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    Event Coordinator

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    258 East Montauk Hwy, Hampton Bays, NY 11946
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                      Event Coordinator

                      Rooted Hospitality Group
                      258 East Montauk Hwy, Hampton Bays, NY 11946
                      Full-time, Part-time
                      Similar jobs pay $10.40 - $12.37
                      Refer friends, get paid!

                      Job Description

                      We are a growing restaurant group that is incredibly passionate about the one thing that makes the world go round - people. We started with the dream of creating gathering places that pair sun soft sand and refreshing breezes with good drinks, chef-driven food, and great company. We are looking for like-minded, talented, integrity-driven individuals to join our journey and grow with us.
                      
                      Activities and Responsibilities
                      Including but not limited to:
                      •	Solicit and promote special event business through advertising, cold-calling, contacting past customers, relationships with local businesses and other cost-effective activities.
                      •	Consult with customers to determine objectives and requirements for events such as meetings, special parties, and banquets.
                      •	Negotiate final pricing, prepare contracts and secure customer signatures.
                      •	Collect deposits as required prior to event.
                      •	Develop and maintain an updated and detailed price sheet of all billable products and services that accurately reflects today's costs and the company's profit objectives.
                      •	Document final arrangements with clients on function sheet.
                      •	Obtain all specifications and pertinent information concerning the event, including but not limited to, number attending, schedule of events and menu.
                      •	Regularly review upcoming events' function sheet and have a thorough understanding of all requirements on upcoming scheduled events.
                      •	Coordinate services for events, such as accommodation and transportation for participants, facilities, catering, signage, displays, special needs requirements, printing and event security.
                      •	Requisition or obtain equipment and supplies needed for each event, ensuring that they meet customer expectations and requirements.
                      •	Confer with staff at a chosen event site to coordinate details.
                      •	Inspect event room prior to the start of each function (check room setup, menu, service staff, etc.) to be sure it conforms to the function sheet.
                      •	Maintain records of event aspects, including financial details.
                      •	Monitor event activities to ensure compliance with applicable regulations and laws, satisfaction of customers, and resolution of any problems that arise.
                      •	Continually observe, direct and assist staff where necessary during the entire event.
                      •	Ensure that all the details as per the function sheet are performed.
                      •	Evaluate and select providers of services according to customer requirements.
                      •	Plan and develop programs, agendas, budgets, and services according to customer requirements.
                      •	Partner with store managers to prepare and post weekly schedules to ensure a sufficient number and appropriate skill levels of staff.
                      •	Provide special events staff with a copy of each function sheet to gain a thorough understanding of event specifications prior to the function.
                      
                      
                      As a member of the RHG team, you are an ambassador of our brands. You are passionate about your role and always curious about how to make a guest's experience memorable. You are naturally a social person and your welcoming expression makes each guest feel like they are the only person in the room. It comes naturally to you...it's in your DNA. Their first impression of RHG is a lasting one, and it all starts with you.
                      
                      
                      Rooted Hospitality Group is an equal opportunity employer and does not discriminate on the basis of an applicant's or employee's race, color, religion, national origin, sex, gender identity/expression, sexual orientation, age, disability, veteran status, marital status, citizenship, ancestry, pregnancy, familial status, actual or perceived status as a victim of domestic violence, dating violence or stalking, or any other legally protected status entitled to protection under federal, state, or local anti-discrimination laws.
                      

                      Requirements

                      •	Ability to lift 12 kg.
                      •	Reasonable range of motion such as bending, stooping, standing, walking, stirring, lifting to complete physical tasks related to responsibilities.
                      •	Reliable and capable of working independently or following specific directives;
                      •	Positive attitude and work ethic;
                      •	Ability to work well under pressure with the ability to self-manage timelines and deadlines;
                      •	Excellent multi-tasking skills with strong attention to detail and follow-through;
                      •	Good judgment and strong sense of integrity;
                      •	Excellent organization skills and ability to be flexible with changing priorities;
                      •	An over communicator;
                      •	Passion and love for the food and hospitality industry.
                      •      Minimum of 1 year prior experience in event coordination. 

                      Additional Info

                      Posting ID: 565347888Posted: 2020-08-12