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Deputy Court Clerk

City Of Bloomfield
Bloomfield, NM 87413
Full-time, Part-time
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Job Description

Job Description


Deputy Court Clerk

Spanish as a second language is strongly preferred.

$12.68/hr. - $16.60/hr. DOE/Q

Competitive Benefits

Job Description:


Works under the administrative supervision of the Court Administrator or Municipal Court Judge performing variety of complex clerical duties designed to expedite the functions, actions, judgments, processes, and procedures associated with the office of the City Municipal Court.


Monitors state code changes and updates city documents and records as needed to assure compliance with policies, procedures and practices of the municipal court system.

Performs clerical tasks; receives, computer enters and files incoming misdemeanor/petty misdemeanor charges, citations and criminal complaints; assigns case numbers; maintains cross reference recovery system; opens mail, sorts and processes; determines fines based on fine schedule or bail if plea is not guilty; attaches appearance by mail to citation; keeps track of payments made through the mail.

Reviews citation abstracts; monitors payment records of defendants to assure conformity to judgments and payment schedules; prepares pleadings for Failure to Appear; utilizes legal processes such as late letters, late notices, summons, bench warrants, warrants of arrest, orders to show cause, and information; accepts money for bail forfeitures, fines; issues receipts.

Schedules trials for “not guilty” pleas; maintains calendar of events such as trials, arraignments, sentencing, hearings, and motions; notifies or subpoenas involved parties in a timely manner; informs judge of docket status and schedule; prepares notices of trial and pre-trial; obtains potential juror list and processes according to court procedures; notifies and schedules arresting officer and prosecutor court appearance.

Maintains record of court proceedings; receives and dockets notices of appeal; prepares packet of case materials for filing with District Court; types judgments, abstracts of judgment, supplemental motions, orders to show cause, garnishments, and executions; arranges for Alcohol or Drug Assessments, might monitor defendant compliance with counselor recommended treatment; arranges jail sentences, community service, counseling, Ignition Interlock System, DWI 28 day program, defensive driving course, indigent funding, assigns public defender, etc.

Receives and processes requests for small claims proceedings; prepares affidavits and orders; explains procedures, sets hearings, collects fees, and initiates docketing.

Issues arrest and bench warrants; type warrant information, order to show cause, failure to appear and refers to Judge for signature; sends copy to Police Department; computer enters case information; maintains tickler files to monitor when payments are due, end of six-month probation, etc.

Prepares disposition reports for local and state agencies; maintains fiscal records of the court as needed and required by law; transmits DWI report to Court Automated Commission; writes receipts for moneys mailed or paid in person; posts payments decisions and other information in computerized ledger; accounts for fees, fines, and forfeitures/Exonerate Bonds collected by the court and may make deposits; maintains account of checks returned; maintains court docket for cases as may be required.

Maintains liaison and communications with agencies associated with the criminal municipal system such as police department warrants divisions, bail bondsmen, prosecuting attorney offices, private councilors and public defenders, adult probation, city courts, and city offices.

Receives telephone calls and refers to appropriate person; answers questions about trial or hearing schedules and assists public in resolving questions regarding various civil processes and papers; provides information about court procedures and schedules; sets appointments; performs general secretarial duties such as typing minutes, letters, memos, and other correspondence.

Performs related duties as required.

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Posting ID: 606542296Posted: 2021-02-27