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15 Clerical Jobs in baton rouge,, la

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    Administrative Assistant

    Billy Heroman's Flowerland
    Baton Rouge, LA 70801
    Full-time, Part-time
    Similar jobs pay $8.74 - $13.28
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    Job Description

    Job Description

    Come join our team!!! We are a family owned business specializing in the sale of flowers, gifts and plant services for over 60 years.

    We are looking for a responsible Administrative Assistant to perform a variety of administrative and clerical tasks in our fast-paced offices. Duties of the Administrative Assistant focus primarily on providing support to one of our owners/General Manager, along with assisting in daily office needs.

    Key responsibilities will include, but are not limited to, interaction with owners, upper management, staff, and vendors; preparation of correspondence, reports, contracts, spreadsheets, inventories, and other documentation with strong attention to detail; handling administrative requests, and queries from senior management; maintaining appropriate filing systems; and various clerical and administrative functions of the office.

    The ideal candidate will be motivated, intuitive, resourceful, and a self-started, with the ability to work independently at times.

    Responsibilities:

    • Write and distribute email, correspondence memos, letters, faxes and other forms
    • Preparation of reports, contracts and spreadsheets
    • Develop and maintain a filing system, digital and traditional
    • Order various supplies and research suppliers
    • Organize and schedule seasonal installations
    • Provide general support to customers, as needed
    • Act as the point of contact for internal and external clients
    • Liaise with other staff to handle requests and queries from senior management
    • Maintain calendar of recurring events
    • Coordination of projects and their completion across various departments
    • Special projects and other duties, as assigned

    Requirements:

    • Proven experience as an administrative assistant
    • Knowledge of office management systems and procedures
    • Working knowledge of office equipment; printers, fax machines, etc.
    • Proficiency in MS Office
    • Excellent time management skills and the ability to prioritize work
    • Attention to detail with exceptional problem-solving skills
    • Excellent written and verbal communication skills
    • Strong organizational skills with the ability to multi-task
    • Follow company policies and procedures.
    • Perform other duties as requested by senior management.
    • Attend any and all meetings/training as required by senior management.
    • Provide backup support to retail and holiday functions.
    Posting ID: 571167323Posted: 2020-10-23