We are currently seeking an experienced, competent Office Clerk to perform various administrative and clerical tasks, helping to support our offices and ensure success. The ideal candidate will be comfortable undertaking a variety of activities in the office, including filing, answering the phone, organizing documents, basic bookkeeping, and more. S/he will have the ability to work diligently and independently to help maintain efficient office operations. Reliability and a strong work ethic with great communication skills are a must. Familiarity with all necessary office equipment and procedures is also required.
Answer phones and greet clients warmly.
Assist in filing duties.
Perform basic bookkeeping duties.
Compile financial records.
Perform stenography and dictation.
Reroute calls to appropriate people.
Answer inquiries about company.
Help organize office activities.
Prepare coffee or get water for staff.
Insert bills in envelopes and mail.
Hang up company policies around the office.
Operate office machines, such as photocopiers and scanners, facsimile machines, voice mail systems and personal computers.
Retrieve files for personnel.
Take and deliver messages.
Sort and distribute incoming mail.
Fix malfunctioning office equipment.
Count or measure mail.
Handle travel arrangements and expense reports for staff.
Schedule meetings and conference rooms.
CAll IT for computer assistance.
Post work schedules.
Perform data entry.
Prepare payroll checks.
Restock supply closet with printing paper, ink, pens, paper clips, staplers, files and folders, and correction fluid.
Requirements and Qualifications:
High school diploma required relevant degree or certification is preferred
Successful work experience as an office clerk or in another clerical position
Strong working knowledge of office procedures and basic accounting principles
Ability to effectively use and maintain office equipment
Excellent, rapid typing skills with knowledge in stenography and experience taking dictations
Solid knowledge of Microsoft Office
Outstanding communication skills
Great organizational and multitasking abilities