The incumbent in this position performs responsible bookkeeping and clerical duties requiring a fairly high degree of conformance with policy and regulations. Work involves maintenance of water/sewer accounts, processing of financial documents, receipt and accounting for moneys, and preparing reconciliations. The employee carries out most assignments with a minimum of supervision once the work is learned in accordance with established procedures and guidelines. When working on new or difficult assignments, the work may be checked through frequent balancing to controls and in subsequent steps. The employee is responsible for ensuring that the work is done accurately. Work is evaluated for accuracy and adherence to instructions and procedures. The purpose of the work is to ensure that assigned accounting records are accurately maintained on a timely basis. The work affects the accuracy, timely processing and usages of the accounting data in the department and in other offices dependent upon the information. The employee is engaged in administrative and clerical work, including bookkeeping that pertains to money's essential in the operation of the City government. City government is dependent upon revenues that accrue to it as a result of bills prepared by the incumbent.
Essential Job Functions (Except as specifically noted, the following functions are considered essential to this position. The listed examples may not include all duties found in this class)
Analyze and recommend improvements to equipment and facilities, as needed.
Desired Minimum Qualifications
Education and Experience:
A candidate for this job must have completed a high school education, preferably in a business curriculum, and should have successfully completed additional studies in bookkeeping plus three years experience in an office where bookkeeping and record keeping played a significant role; OR any equivalent combination of training and experience that would demonstrate the possession of the required knowledge, skills and abilities.
Works under the guidance and direction of the Finance Director.
Responsibility For Public Contact
Daily contact requiring courtesy, discretion, and sound judgment. The employee has contacts principally with superior in the department and employees in other departments. The contacts are made to provide information, verify data, and to explain procedures or requirements. Contacts with the public are normally to answer inquiries or receive fees.
Licensing & Certification
Tools & Equipment Used
Personal computer including Microsoft Office software, accounting software, telephone, typewriter, calculator, copy machine, folder/inserter, postage machine, fax machine and other associated office equipment.
Typical Work Surface(s): Standard office desk and chair; tables; computer work station, wood, tile, cement and carpeted floors.
Typical Controls & Equipment: Calculator, computer, printers, telephone, typewriter, copy machine, fax machine, postage machine, folder/inserter, microfilm/fiche reader, computer mouse.
Typical Work Environment: Inside: 99% Outside: 1%
Summary of Occupational Exposures: May be exposed to cleaning fluids, copier toner, etc. Works in a normal office environment where there are little or no physical discomforts associated with changes in weather or discomforts associated with noise, dust, dirt and the like.
The incumbent's working conditions are typically quiet.
Physical Activity Requirements
LIFT up to 10 lbs.: Frequently required
LIFT 11 to 25 lbs.: Occasionally required
LIFT 26 to 50 lbs.: Rarely required
LIFT over 50 lbs.: Not required
CARRY up to 10 lbs.: Occasionally required
CARRY 11 to 25 lbs.: Occasionally required
CARRY 26 to 50 lbs.: Occasionally required
CARRY over 50 lbs.: Rarely required
Twisting: Occasionally required
Bending: Occasionally required
Crawling: Rarely required
Squatting: Occasionally required
Kneeling: Occasionally required
Crouching: Occasionally required
Climbing: Rarely required
Balancing: Rarely required
Grasping: Frequently required
Handling: Frequently required
Torquing: Occasionally required
Fingering: Frequently required
REACH above shoulder height: Occasionally required
REACH at shoulder height: Occasionally required
REACH below shoulder height: Occasionally required
PUSH/PULL: Occasionally required
During an 8-hour Day, Employee is Typically Required To:
Sit- 2-3 Consecutive Hours; 5-6 Total Hours
Stand- 1-2 Consecutive Hours; 1-2 Total Hours
Walk- 1-2 Consecutive Hours; 1-2 Total Hours
Cognitive and Sensory Requirements:
Talking: Necessary for communicating with others.
Hearing: Necessary for taking instructions and information.
Sight: Necessary for performing job effectively and correctly.
Tasting & Smelling: Not required for the performance of the functions of this position.
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