111 Construction Jobs in columbia, sc

We are seeking a Construction Office Administrator and Bid Coordinator to join our team! You will play a key role in the construction bidding process, perform clerical and administrative functions in order to drive company success.

Responsibilities:

• Analyze Requests for Quotes, Requests for Proposal, and Requests for Information that are received to determine whether they are a good fit for potential bids;
• Seek potential projects to bid via online platforms, city/county/government procurement sites, and other lead mechanisms;
• Assemble and complete complicated bid documents under time pressure;
• Follow up on submitted proposals to find out status of projects;
• Solicit subcontractor and supplier pricing for multiple bids simultaneously;
• Keep the bid calendar and company calendar current and set reminders for the owner and bid team;
• Answer questions from subcontractors, materials suppliers, and general contractors during the bid process;
• Prepare pre-qualification packages to submit to general contractors;
• Manage a large fleet of construction equipment and vehicles:
  • Maintain current list of equipment;
  • Track location of equipment on job sites;
  • Work with the insurance company to add equipment and drivers to policy;
  • Prepare paperwork for sales and purchases of equipment and vehicles;
  • Register and title vehicles with Department of Motor Vehicles;
• Assist field superintendents with project management:
  • Handle submittals to the owner; utility locates; permits;
  • Arrange rental equipment, lodging, and other job site services;
  • Serve as a point of contact for suppliers and subcontractors;
  • Provide required reporting to the customer;
  • Handle change order submission and tracking with customer;
• Maintain project files during active phase - both electronic and hard copy;
• Assist with business development efforts by drafting letters and emails on behalf of the owner to prospective clients; scheduling follow-up contacts; implement a system for managing leads to projects and potential clients;
• Maintain safety training records for employees (OSHA/MSHA/Red Cross) and schedule training as necessary;
• Back up the receptionist by answering inbound telephone calls as needed;
• Enter invoices in accounts payable system;
• Develop and implement organized filing systems for equipment, job, and business development files;
• Perform all other office tasks

Qualifications:

• 4-year college degree
• Proficient in Office 365, Adobe, and Dropbox applications;
• Proficient in downloading files from a variety of online platforms, dealing with formatting issues, and printing on large-format printers;
• Previous experience in construction office administration;
• Previous experience assembling and submitting bid packages;
• Ability to prioritize, multitask, and work under tight deadlines;
• Excellent written and verbal communication skills
• Strong attention to detail
• ​Strong organizational skills