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    Legal Assistant

    Kane Lawyers, PLLC
    Fort Lauderdale, FL 33301
    Full-time, Part-time
    Similar jobs pay $13.85 - $21.80
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    Job Description

    Job Description


    A Legal Assistant’s primary goal is to relieve the attorney(s) she works for of the routine tasks involved in the practice of law, so the attorneys can focus on more substantive and valuable tasks.

    Reporting Relationship:

    Legal Assistants perform their work under the direction of the Owner or other attorneys to whom he or she may be assigned.  The Legal Assistant’s  employment relationship with the Firm is managed by the Office Administrator, or in the absence of an Office Administrator, by the Owner.

    Legal Assistants work under the direction of an attorney, and they exercise relatively little independent authority.  This is quite different if the Legal Assistant also serves as the Office Administrator.  In this case the Legal Assistant will have the authority granted to Office Administrator.     

    Client Focused Tasks
    1.    Interacts with clients and builds relationships with them by phone, email and in person
    a.    Providing more and better communication with clients
    b.    Strengthening the relationship between the client and the firm
    2.    Schedules client calls and meetings
    a.    Assuring that the attorneys’ calendars are accurately maintained and organized in a logical and efficient manner
    3.    Interacts with the courts and administrative agencies regarding hearings, motions and other appearances
    a.    Becoming the courts’ primary point of contact with the firm for all administrative and scheduling issues
    4.    Prepares and sends bills to clients (if the office has no bookkeeper)

    Attorney Focused Tasks
    1.    Prepares and assures the execution of engagement agreements as directed by the owner
    a.    By combining the boilerplate language in the engagement agreement with the attorneys’ instructions which customize the agreement, the attorneys’ involvement is reduced.  
    b.    The Assistant will also see that the client receives the engagement agreement and that they execute it and return it to the firm.
    2.    Keeps attorneys calendars and sends reminders 
    a.    Assuring that the attorneys’ calendars are accurately maintained and organized 
    b.    Assuring that the attorneys’ work days are organized in a logical and efficient manner
    3.    Retrieves and delivers assigned attorneys voicemails and assures that copies are included in the firm’s client files (paper, electronic or both)
    4.    Manages the attorneys mail
    a.    Retrieves, date stamps and opens mail for assigned attorneys
    5.    Prepares and sends legal correspondence as directed by attorneys
    a.    Puts documents keyboarded initially by attorneys into final form, ready to be delivered to courts, clients, and co-counsel and opposing counsel
    6.    Drafts non-legal correspondence
    a.    Communication with the firm’s bankers, suppliers, landlords and others
    7.    Organizes the attorneys’ files 
    a.    Assures that the attorney has all of the relevant materials ready when the attorney has meetings, or leaves the office for court or outside meetings.
    Administrative Tasks
    1.    Enters time and billing data
    a.    Those attorneys that are required maintain time records have a variety of systems of doing this.  Some record their time on paper, and they will benefit from having their Assistant enter their time into the time and billing system.  Some attorneys enter their time themselves.  Either system is workable.
    2.    Sets up and manages new client and firm files
    a.    This may be done by the Legal Assistant, but often is delegated to receptionists or other staff in larger firms.
    3.    Make copies/scans documents 
    a.    This may be done by the Legal Assistant, but often is delegated to receptionists or other staff in larger firms.    
    4.      Assist with Policies and Procedures. 

    Education & Experience 
    A Legal Assistant should have a high school diploma, but advanced training at a college or university is preferred.
    A Legal Assistant should have prior experience in a law firm.  Legal Secretarial experience is preferred, but in some cases experience as a file clerk, receptionist, or project assistant will suffice.


    Posting ID: 602146342Posted: 2021-01-28