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    Administrative Assistant

    NESC Staffing, Corp
    Oak Ridge, TN 37830
    Full-time, Part-time
    Similar jobs pay $9.30 - $14.84
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    Job Description

    Job Description

     

    Role Overview:

    Works independently to provide administrative support of responsible and confidential nature to help ensure the smooth functioning of a department. Duties require accuracy, judgment, a high degree of initiative, discretion, diplomacy, and knowledge of protocol.  Anticipates changing priorities and pro-actively works to resolve issuesHandles matters of a highly sensitive and confidential nature.  This position is currently located at the Construction site.

     

    •  Works independently to provide a wide variety of administrative services of a responsible and confidential nature, to include but not limited to, word processing, document coordination, research, analysis, coordinate with other departments and disciplines.

    •  Keep abreast of key issues, commitments and priorities of manager(s). Research information and compile summary reports. Extract data from reference material,whether semi-technical or non-technical in scope. Compile, analyze and prepare or help prepare information for presentations, studies or reports.

    •  Maintain file of important matters for manager's attention.

    •  Responsible for monitoring all follow-up actions as required by management.

    •  Coordinate complex travel arrangements and travel itineraries.  Prepare detailed expense reports utilizing Concur or other expense software.

    •  Coordinate and organize meetings, conference calls and video conferences; arrange for conference rooms, and equipment as needed.  Prepare, collect, review and distribute meeting agendas, infonnation packets and taking of meeting minutes. May operate a variety of audiovisual equipment.

    •  Review deliverables and monitor quality to ensure that all documents conform to established standards and procedures. Documents must be formatted for an executive level audience.

    •  Screen phone calls and visitors.  Independently complete requests as needed, refer appropriate requests to other staff members, forward appropriate requests to management.

    •  Create and maintain togs and track documentation. Set-up and/or maintain electronic and hard copy files.

    •  With an understanding of UPF's goals and priorities and the manager's commitments, compose and distribute complex correspondence using provided software applications.

    •  Independently anticipate problems changing priorities and alert manager as appropriate.

    •  Independently schedule and reschedule appointments on the basis of the manager's commitments and priorities.

    •  Determine action on important or emergency matters or know whom to contact in absence of manager(s).

    •  Use of individual judgement and initiative in relation to assigned tasks.

    •   May handle highly sensitive, business proprietary information.

    •   Must be able to work effectively in an extremely high-paced, high-energy environment.

    •  Must be flexible and willing to adjust to changing priorities.

    •   Ensure administrative coverage during absences .

    •  Operate standard office equipment, including automation tools.

    •  Keep abreast of advances in relevant office automation technology, equipment and software applications.

    •  Must be able to work overtime on short notice.

    •  Performs other O&AS tasks as required.

     

    Basic Qualifications:

    •   Must have high school diploma or equivalent AND five or more years of relevant experience

    •   Must be a US citizen

    •  Must be able to complete and pass a pre-employment drug screen and background check which includes verification of employment and education

    •  Must be able to obtain site security badge for access to work site

     

    Minimum  Qualifications:

    •  Must be able to demonstrate intermediate to advanced proficiency in the Microsoft 2010 suite of products (yVord, Excel, Outlook and PowerPoint). A skills assessment will be administered to test proficiency.

    •  Must have excellent written and verbal communication skills including spelling, grammar, punctuation and proper use of syntax. A skills assessment will be administered to test proficiency.

    •   Demonstrated knowledge of administrative functions .

    •  Must be able to demonstrate professionalism and be able to interact with all levels of the organization .

    •   Must be willing and able to work overtime with little or no notice.

    •   Effective communication,teamwork , and interpersonal skills.

    •  Must be able to maintain confidentiality and exercise a high degree of individual discretion, diplomacy, judgement and accuracy.

     

    Preferred  Qualifications:

     

    •  Knowledge of technical vocabularies and terminology common to the Engineering, Procurement and construction environment.

    •   Must be detail-oriented .

    •  Ability to provide direction to others.

    •  Must be proactive, have above average organizational skills, use individual initiative and follow assignments through completion .

    •  Proven administrative capability including the ability to multi-task while maintaining attention to detail and accuracy.

    •  Must be able to operate effectively in an extremely fast-paced, high energy environment.

    •  Must be flexible and willing to shift gears and take on unexpected and/or unanticipated projects as needed.

    •  Must demonstrate a positive attitude and work effectively with all levels of internal and external customers.

    •  Must be able to effectively respond to changing priorities.

    •  Ability to extract, compile, and assemble data for the preparation of reports/presentations.

    •  Ability to produce meeting minutes and coordinate executive-level meetings.

    •  Current experience and knowledge of UPF processes and procedures.

     

    •  Knowledge of Bechtel's organizational structure, functions and procedures.

     

    Company Description

    NESC is a full service staffing agency providing work on a contract/temporary and permanent basis locally, regionally and nationally. Full Service to us means that we are committed to developing and maintaining relationships with our contractors and client companies.

    NESC has specialized divisions to support many varied staffing needs. We currently service, but are not limited to, the following industries: Healthcare, Nuclear, Petroleum, Pharmaceutical, Aerospace, Automotive, Defense, Electronics, Research and Development, Telecommunications, Facilities, Biotechnology, Petrochemical, Information Technology (IT), and many more.
    Posting ID: 567532597Posted: 2020-08-14