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    Administrative Assistant

    Fiber Tech Solutions, Inc
    Paramount, CA 90723
    Full-time, Part-time
    Similar jobs pay $12.04 - $18.84
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    Job Description

    Job Description

    Looking for an experienced Administrative Assistant to join our team!

    Job Title: Administrative Assistant

    Hours: M - F from 8:00AM - 4:30PM

    At Fiber Tech Solutions, we combine a deep understanding of the communications market with years of systems integration experience, extensive knowledge of proprietary and open systems and, most importantly, how to make everything work together.

    Our work and continued success is defined by client service, satisfaction, and end results. We place a premium on execution, craft, aesthetics, and integrity, for all projects — no matter the size or scale.

     

    ESSENTIAL FUNCTIONS AND BASIC DUTIES:

    On-going Responsibilities

    • Perform a variety of administrative tasks and duties to include answering and directing phone calls.
    • Order and maintain office supplies
    • Maintaining information such as sorting documents and upkeep of files
    • Assist with spreadsheets and databases; data entry.
    • File both manually and electronically; keep records.
    • Perform clerical duties (i.e., scanning, copying).

    Assists accounting with accounts payable and accounts receivable tasks

    • Assist accounting with subcontractor paperwork, billing, inputting payables, and gathering documentation
    • Maintain and manage continual updates of project information in order to maintain lien rights
    • Maintain paperless documentation by scanning forms into accounting system as needed
    • Research remit issues as they occur
    • Address all customer inquiries in a timely manner
    • Assist to ensure end of month requirements are completed timely and accurately
    • Maintain department filing
    • Work with other members of the department to obtain a smooth work flow
    • Assist with general accounting duties or other projects as directed

    Our expectations:

    Required professional demeanor, excellent organizational skills with calendars and rolling calls, typing skills superb phone manner, and strong mathematical aptitude.

    Ability to work both independently, assertively, and as a self-starter and as part of a cohesive team.

    Excellent interpersonal ability to interact effectively with internal employees as well as customers, vendors and general contractors.

    Solid technology skills as well as accuracy in Microsoft Excel, Word, and Outlook. • Bookkeeping abilities, budgeting, as well as accounting understanding a must.

    Thorough understanding of scope of work for telecom projects and new build projects or an aptitude to learn quickly.

    Full-time employment. Must be Los Angeles based and will not be working remotely, but out of our offices. We recognize the value of a quality work atmosphere combined with quality people to create a win-win situation for both employee and employer. Great position and opportunity for someone who is looking to grow within an organization. Applicants must have a minimum of 2-3 years of experience in this role and position or in a role outside the industry with transferable skills.

     

    COVID 19 Notice - Lower Exposure Risk Job

    Lower exposure risk jobs are those that do not require contact with people known to be, or suspected of being, infected with SARS-CoV-2 nor frequent close contact with (i.e., within 6 feet of) the general public. Workers in this category have minimal occupational contact with the public and other coworkers.

    Posting ID: 583552720Posted: 2020-11-03