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              Veterinary Receptionist

              The Grand Lake Veterinary Hospital
              Oakland, CA 94601
              Full-time, Part-time
              Similar jobs pay $12.92 - $19.23
              Refer friends, get paid!

              Job Description

              Job Description

              REPORTS TO: Assistant Manager, Hospital Manager, or Owner(s)

              POSITION OVERVIEW

              The receptionist is the client's first contact when calling or visiting the practice and as such represents the professional image of the practice to callers and visitors. The receptionist answers telephones, greets clients, prepares patient files, receives and relays client correspondence, updates client financial records. The exceptional receptionist has the ability to diffuse negative client situations and foster client bonding.

               

              POSITION REQUIREMENTS

              EDUCATION AND LICENSURE REQUIREMENTS
              High school diploma or equivalent.
              Customer Service background desirable but not required.
              Typing skills required.
              Some computer knowledge required; comfortable with Word, keyboarding, and use of communication tools such as email.

              EXPERIENCE REQUIREMENTS
              Significant experience with basic office functions in a busy office environment.
              Previous receptionist and veterinary practice experience are desirable but not required.

               

              PERSONAL REQUIREMENTS

              The receptionist must be able to:

              • Be flexible in attitude and work habits.

              • Quickly learn how to pronounce, know the meaning of and spell commonly used veterinary terms.

              • Perform basic computer skills, type 30 words per minute.

              • Physical Effort: Work requires lifting and carrying equipment and food weighing up to 40 lbs; requires sitting and standing for extended periods or time.

              • Working conditions: May be exposed to unpleasant odors, noises and animal feces. May be exposed to bites, scratches and contagious diseases.

               

              Veterinary Knowledge & Client Education

              • Answers client's inquiries about basic animal care questions and routine procedures.

              • Educates clients on over-the-counter products such as shampoos and nutraceuticals; has full knowledge of heartworm and external parasite preventives to promote client education and sales.

              • Guides clients to make appropriate decisions regarding optimum pet care.

               

              Admitting/Discharging Patients/Cash Handling

              • Admits patients and handle medical record entries accurately.

              • Prepares health certificates, immunization certificates, laboratory requests, and euthanasia authorizations.

              • Handles client/patient transfers with ease.

              • Prepares client invoices for services performed.

              • Accurately handles payment transactions.

              • Accurately and empathetically communicates estimates/treatment plans to clients.


              Hospitality

              • Bonds with clients during interactions.

              • Keeps the front desk a positive area even in the event there is a client wait time.

               

              Schedule Management

              • Works to maintain an effective veterinarian appointment schedule, screening emergencies and prioritizing cases that need to be seen.

               

              Computer Knowledge / Telephone Skills

              • Receives and relays telephone, fax, and email messages accurately and promptly.

              • Answers telephones and handle calls quickly, efficiently and in a professional and friendly manner using a multi-line system.

              • Enters and updates client and patient information into practice computer software.

              • Has excellent computer skills and shows accuracy in inputting details. This is especially important as we are a paper-light practice.

              Personal Conduct/Attitude/Teamwork

              • Maintains positive, cooperative relationships with other employees.

              • Displays tact and respect with team members even when busy or hectic.

              • Feels and expresses a genuine liking for animals and their owners and for working in an animal care field.


              Client Communication

              • Conducts oneself in a confident and professional manner with clients even when situations are stressful and/or focused on individual tasks.

              • Deals intelligibly, pleasantly, and efficiently with clients, often doing several things at one time.

              • Greets clients with poise and natural effort.

              • Outlines costs and fees in a positive light while supporting hospital payment policies.

              • Turns future clients (phone-shoppers) into clients through relationship building and bonding.

              • Easily remembers clients and patients names and uses them.

              • Handles client correspondence including procedure reminders, thank you cards, welcome cards, sympathy arrangements and cards, and A/R statements.


              Facility Maintenance

              • Maintains a professional/welcoming appearance of the front office through cleaning and organization.

              • Offers proper upkeep for and troubleshoot office equipment including computers, telephones, copiers, and scanner.

               

              Record keeping/Filing

              • Accurately maintains medical records in an electronic format.

               

              Organization/Time Management

              • Works almost constantly in the presence of other staff members and clients.

              • Understands and carries out oral and written directions.

               

              Other

              • Performs other duties as assigned.

              Company Description

              The Grand Lake Veterinary Hospital is a family of dedicated, educated, compassionate caregivers for all phases of our patients' lives. We recognize that our patients are family members, and treat them as such, with dignity and respect. We seek to foster a caring relationship between our staff and our clients, because in doing so, our clients and patients become a part of The Grand Lake Veterinary Hospital family too.

              We value diversity and respect. Our culture at GLVH is one of caring and compassion, not just for our patients, but our staff as well. Our management team aims to support our staff as much as they support GLVH.

              The owners of The Grand Lake Veterinary Hospital, Drs. Eleanor Dunn and Elizabeth MacDonald, are well-respected and experienced in practicing exemplary medicine for more than 30 years. They, along with our associate veterinarians, and the rest of our staff, strive to maintain that standard of care by implementing holistic and current modules into our treatment protocols. We encourage growth and foster education to ensure that we are providing the best care possible.

              Employee Benefits at The Grand Lake Veterinary Hospital include (after probationary period):
              • Paid Holidays
              • Paid Time Off (for Full-Time Employees)
              • Company Sponsored Medical Insurance
              • Dental Insurance
              • Vision Insurance
              • 401(k) match at up to 4%
              • Profit Sharing
              • Generous Pet Discount
              • Team Building Events
              • Educational Assistance Reimbursement Program (up to $5,250.00 for qualifying programs)
              • Opportunities for growth within the company
              • Frequent Lunch and Learns!

              We practice high quality medicine, never cookie-cutter treatments. We understand the importance of creating treatment plans that are individualized to our patients' needs. Our clients seek us out because they value the time we spend with them, and the fact that our staff know them and their pets by name. At The Grand Lake Veterinary Hospital, we pride ourselves on the positive feedback we receive from our clients. Our reviews speak for themselves!
              Posting ID: 567815259Posted: 2020-11-03