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                      Administrative Assistant

                      Soccer Shots - Central Suffolk County
                      Stony Brook, NY 11790
                      Full-time, Part-time
                      Similar jobs pay $12.32 - $21.00
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                      Job Description

                      Job Description

                      Soccer Shots Central Suffolk County is looking for a part-time administrative assistant to join our growing team.

                      WHO WE ARE

                      Soccer Shots is an engaging children's soccer program with a focus on character development. Our caring team positively impacts children's lives on and off the field through best-in-class coaching, curriculum and communication. Since 2015, we’ve led thousands of children towards growth, character and fitness; in a non-competitive and fun atmosphere. Our goal is simple: leave a lasting, positive impact on every child we serve.

                      Soccer Shots attracts high-quality employees with a passion for positively influencing children, their families, and the community, and also sports and healthy activity, teaching and leadership, business, and/or marketing and communications.

                      Job Description

                      The administrative assistant works alongside the Executive Director and is responsible for the following job functions:

                      • Assisting in the preparation of marketing materials
                      • Communicating directly with customers via email and phone
                      • Updating our registration system with new locations and classes  
                      • Maintaining the office 
                      • Information support by phone and email to clients (parents & school staff)
                      • Office organization of files, forms, and inventory support
                      • Running reports using our Configio database


                      Essential Qualifications:
                      • Excellent communication skills, both written and verbal
                      • Effective organizational/administrative skills
                      • Demonstrating excellent customer service through both professional and timely communication at all times.
                      • Passion for the mission of Soccer Shots
                      Computer/application skills (Microsoft office suite)

                      Preferred Qualifications:
                      • Associate's Degree or higher 
                      • Previous experience with the soccer
                      • Document/graphic design experience

                      Reports to: Executive Director

                      Work Schedule
                      The administrative assistant will work approximately 15 hours weekly, three days per week between the hours of 10 a.m. and 3 p.m. Hours are flexible.

                      Work Location
                      Central Suffolk Soccer Shots office in Stony Brook, NY

                      Key Performance Measures

                      • Prompt, reliable, and professional communication. Responds immediately to coaches, customers, supervisor, and other support staff within 24 hours.
                      • Meets weekly, seasonal, and annual timelines and deadlines. Develops and follows systems to stay organized, keep good records, and be efficient with time.
                      • Adheres to all company policies and represents Soccer Shots with professionalism and integrity.

                       

                       

                       

                       

                      Posting ID: 580073414Posted: 2020-10-23